MINUTES OF MEETING CORAL SPRINGS IMPROVEMENT DISTRICT

The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held Monday, October 20, 2025 at 3:00 p.m. at the District Offices, 10300 NW
11’h Manor, Coral Springs, Florida.

Present and constituting a quorum were:

Mark Ritter Ben Groenevelt Travis McEwan Michael Kraus
Robert Rafaneli

President
Vice President (Via Teams) Secretary
Assistant Secretary Assistant Secretary

Also Present were:

District Manager District Attorney District Engineer Executive Director
Director of Utilities (Via Teams) Director of Finance and Accounting Director of Engineering (Via Teams) Procurement Manager
Stormwater Department Field Department
Water Department Wastewater Department
Utility Billing and Customer Service Maintenance Department
IT Manager
Utility Support Manager
Lewis, Longman and Walker (Via Teams) Resident
Resident
Inframark (Via Teams)

Lynne Ladner Seth Behn Rick Olson
David McIntosh Joe Stephens Sue Beyer Glen Hanks
Danielle Keira-Cancel Shawn Frankenhauser Kingston Maloi Christian McShea Mike Hosein
Brian Klein Jovan Selvon Julie Beyer Sandra Demarco Nicholas Bixler Curt Tiefenbrun Ryan Devore Mark Vega

The following is a summary of the discussions and actions taken.

FIRST ORDER OF BUSINESS

Call to Order

Ms. Ladner called the meeting to order and called the role. A quorum was

established.

Coral Springs Impfovement District

October 20, 2025

SECOND ORDER OF BUSINESS
The following comments were made:

Audience Comments

•

Mr. Devore complimented District staff for their response and work when there was a raw sewage backup at his property due to an Oak Tree. He said staff did an excellent job. He hopes the tree can be saved.
Mr. Tiefenbrun commented on how District staff is always very responsive.

•

THIRD ORDER OF BUSINESS

Approval

of	the

Minutes

of	the

September 15, 2025 meeting

Financials for September 2025

FOURTH ORDER OF BUSINESS

Board Discussion on District Manager Appointment and Continuation of the Inframark Contract

FIFTH ORDER OF BUSINESS

The following was discussed:

•

Mr. Ritter discussed previous concerns the Board had regarding a succession plan if Mr. Cassel were to leave Inframark, which resulted in an RFQ for management services. Inframark was ranked first, and a new contract was executed.
After Mr. Cassel announced he was moving and would no longer be the District Manager, Mr. Ritter requested Mr. McIntosh investigate what the scope of the work would look like if the District Management function was to be brough in- house.
Mr. McIntosh explained most of the work can be done in-house except for the annual assessments; however, those services can be contracted with a third
party. He also reviewed the transition in capabilities of staff since Mr. Cassel

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•

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On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor the financials for September 2025 were approved as presented.

On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor the minutes of the September 15, 2025, meeting were approved as presented.

October 20, 2025

Coral Springs Improvement District

started, and how they have become self-sufficient and accountable for their departments.
Mr. Ritter noted the main benefit of having Inframark was Mr. Cassel due to his experience and knowledge. He asked about the assessments.
Mr. McIntosh agreed Mr. Cassel's experience was valuable. He got staff to have the necessary institutional knowledge along with a succession plan for each department. The assessments can be done by a third party, and he has already reached out to an assessment specialist.
Mr. Ritter asked what the protocol would be to terminate under the current contract.
Mr. Behn reviewed the clauses in the contract and what the process would be to terminate the contract. Based on the terms of the contract, the Board can
exercise the 60-day termination clause.

•

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•

•

Resolution 2026-01, Appointing Lynne Ladner Assistant Treasurer and Retaining David McIntosh as Assistant Treasurer

SIXTH ORDER OF BUSINESS

This item was tabled.

Resolution 2026-02, Appointing Lynne Ladner Assistant Secretary and Retaining David McIntosh as Assistant Secretary

SEVENYH ORDER OF BUSINESS

This item was tabled.

EIGHTH ORDER OF BUSINESS

Consideration of Change Order from Delta Controls for the Radio Telemetry

Project
Mr. McIntosh reviewed the change order, which decreases the total cost by
$11,336.35.

On Motion by Mr. Ritter seconded by Mr. McEwen with all in favor the contract with Inframark was terminated effective 60 days from today's meeting and District Counsel was directed to provide the termination notice.

October 20, 2025

Coral Springs Improvement District

NINTH ORDER OF BUSINESS

Staff Request Board Approval to Piggyback on a Contract between Collier County Public Schools and GenServe for the Maintenance of our Portable Generators (Lead Entity - Co//ier County Public Schools - Formal solicitation was issued in April 2025 with submittals z/tze on May 9, 2025. Two (3) venrfors (1) Cummins, Inc (2) GenServe, LLC responded to the solicitation. Collier County Public Schoo/s entered into an agreement with GenSezve, LLC at their July 31, 202J regs/ar school board meeting as a consent agenda item. The terms are for a perfocf of one (1) year enrfiny

the •fi›••“on to

December 31, 2026 with

renew annually, by mutual agreement,

for three (3) additional one (1) year terms for a kota/ contract perioc/ of up to four (4) years. l/I/'e are presenting the Board fhe opportunity to allow CSID to piggyback this agreement with GenServe, LLC beginning October 20, 2025 until all renewa/s have been exhausted)

Mr. Selvon reviewed the request.

TENTH ORDER OF BUSINESS

Staff Requests Board Approval to Piggyback on a Contract between County  of  Dupage,  Illinois  and

lnsituform Trenchless

Technologies Rehabilitation

for and

Maintenance of Pipelines \Lead entity

- County o^***R•ge, Illinois - isszzesf a

(RFP)

request

for R’•RO*a!*

#2J-065-

PW on October 19, 2023. Three (3)

bids were openect on November 18, 2023. The County of Dupage enterecf a

0-year

contract

with

lnsituform

7echno/oyies, LLC on behalf of Omnia

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On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor entering a contract with GenServe, LLC for maintenance of portable generators, piggybacking off the Collier County Public Schools agreement, was approved.

October 20, 2025

Coral Springs Improvement District

Partners. The contract is for a three- year agreement from February 13, 2024, until February Y2, 2027 with the opfion fo renew for fwo (2) one-year per/oz/s through February 12, 2029. Staff also reqtzesfs permission to engage lnsituform Technologies under terms of the contract to conduct sewer re//niny of Lift Station #4 basin in the amount of $1,482,908
Mr. Stephens reviewed the request. He explained it is budgeted annually as part
of the infiltration process and is part of the 10-year Capital Improvement Plan.

ELEVENTH ORDER OF BUSINESS

Staff Requests Board Approval to Piggyback on a Contract between the Town of Jupiter and Florida Spectrum to Provide Ongoing Laboratory Services for the District {Lean enfi{y - Town of Jt/piterj formal solicitation was issued in Jc/ne 2025 with bid submittals due on July 22, 2025. Four
(4) vendors (1) Florida-Spectrum Environmental Services (3) Advanced Environmental Laboratories, Inc (3) Pace Analytical Services, LLC and (4) Eurofins Orlando responded to the solicitation. The Town of Jupiter enferezf into an agreement with the number 1 ranAecf firm - Florida- Spectrtzm Env/ronmenta/ Services — on October 1, 2025. The terms are for a perfozf of'one (1) year with ffie option

to

renew	annually,

by

mutual

agreement, for fwo (2) additional one

(1) year terms for a total contract perfoz/ o/'c/p fo three (3) years. We are presenting the Board the oeRO^•f'iifi‹

On Motion by Mr. Ritter seconded by Mr. McEwen with all in favor engaging lnsituform Technologies, LLC for trenchless rehabilitation and maintenance of pipelines, was approved.

On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor piggybacking off the County of Dupage, Illinois, contract was approved.

October 20, 2025

Coral Springs Improvement District

to allow CSID to piggyback this agreement with Florida Specfrtzm Environmenta/ Services 6eyinn/ng on October 20, 2025 until a// renewa/s have 6een exhaustez/

Mr. McShea reviewed the requirements to test the water samples. He explained the samples taken in-house are not certified so it needs to be done by a laboratory. He
also noted this new contract will save the District $1,000 monthly.

TWELFTH ORDER OF BUSINESS

Staff Request Board Approval to Piggyback on the Florida Sheriff Contract to Purchase Utility Vehicles for the District -  Florida Sheriffs

Co•fi›erative

Association

Purchasing

Program	placed	an	ITB	on	their

we/zsife on March 28, 2025. Thirfy-five
(35) bidders submitted a response. Thirfy-two (32) responsive bidders were awarded after bids were eva/zzatec/ by FSA Fleet Advisory Committee and F-SA staff. We are presenting tfte Board with an opportunity to piggyback Florida Sheriffs Association Light U'efiic/e Contract FSA24-VEL33.0 Pursuit, Administrative, and Other Vehicles to purchase fwo (3) quantity Ford F-150 trucks at &83,799 from Duval Ford and one (1) quantity Ford F-250 truch at
$42,830 from Duval Word as well. It is a
two  (2)  year  contract  beginning

October 1, 2025, until

SeRtember

30,

202T	with	no	extensions.	Staff

reqoesfs to utilize this contract for additional f'leef trucks in Fiscal Year 2027 as well.

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On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor engaging Florida-Spectrum Environmental Services, piggybacking off the Town of Jupiter contract, was approved.

October 20, 2025

Coral Springs Improvement District

Thirteenth Order of Business
A. Amendment #1 to Work

Consideration of Work Authorizations
Authorization #232 - CO1-151303 CSID Well 3

Repower at a Final Contract Amount of $286,458

Mr. Olson reviewed the amendment to Work Authorization #232, resulting in a
decrease of $10,000 to the total cost.

B. Work  Authorization	#239 CO1 -

WTP Emergency	Control System

Upgrades — Change Order 1 at a Total Cost of $267,328

Mr. Olson reviewed the change order and explained the reasoning for the increase
of $17,328.

C. Work Authorization #177 — Installation of a Modular Building for Portable Generator Storage at a Total Cost of $2,189,245
Mr. McIntosh noted staff received independent confirmation that the pricing was fair and reasonable. Both Mr. Hanks and Kimley-Horn confirmed as well. A good portion of the space will be available to store items scattered throughout the facility.
Mr. Olson estimates it will take 60 weeks to complete.

D. Work Authorization #244 - Production Well 5 Electrical Improvement at a Total Cost of $453,639

On Motion by Mr. Kraus seconded by Mr. Ritter with all in favor Work Authorization #177 was approved.

On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor Work Authorization #239 Change Order #1 was approved.

On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor Amendment #1 to Work Authorization #232 was approved.

On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor the purchase of two Ford F-150 trucks for a total of
$83,799 and one Ford F-250 for a total of $42,830 from Duval Ford, piggybacking the Florida Sheriffs Association Cooperative Purchasing Program, as well as utilizing the contract for additional fleet trucks in Fiscal Year 2027, was approved.

October 20, 2025

Coral Springs Improvement District

Mr. Olson reviewed the work associated with Work Authorization #244, which will
be offsite.

E. Work Authorization #245 - RO Building Utility Trench Improvements at a
Total Cost of $59,453
Mr. McShea reviewed the project associated with Work Authorization #245, which
will prevent flooding.

FOURTEENTH ORDER OF BUSINESS

Engineer's Report

Mr. Olson reviewed his report; a copy of which is attached hereto as part of the

public record. He provided updates on the following:

•

WA #226 — Engine has arrived. They met on site last week to review what was needed. Some modifications are needed, and they expect installation to begin in three weeks.
WA #234 - On hold until the valves come in.
WA#238 — All the tree removal was completed by the end of September. They had to retroactively apply for a tree removal permit, which they received. The canal bank restoration began October 7, 2025, and they expect the work to take four weeks.
WA #239 — Work will begin October 23, 2025.
WA $240 — They are assisting ATL in working with the homeowners. They are still receiving phone calls regarding issues with reinstallation of irrigation systems.
Globaltech is working on the Atlantic Boulevard restoration project. A permit was issued, and they will be meeting with Broward County and the sub- contractor tomorrow, October 21, 2025. The biggest challenge will be organizing traffic while the work is being done. They will submit a plan to the
County tomorrow. They will have two weeks to review and provide feedback.

•
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•
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•

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On Motion by Mr. Kraus seconded by Mr. McEwen with all in favor Work Authorization #245 was approved.

On Motion by Mr. McEwen seconded by Mr. Ritter with all in
 favor Work Authorization #244 was approved.	

October 20, 2025

Coral Springs Improvement District

FIFTEENTH ORDER OF BUSINESS
A. Manager — Lynne Ladner

Staff Reports

Ms. Ladner noted the next meeting is scheduled for November 17, 2025. She will

work with District Counsel on the termination notice to Inframark.

B. Executive Director - David McIntosh
Mr. McIntosh reported he is confident in staff's ability to bring the District Management services in-house. He will work with District Counsel and Inframark on the
transition.

C. Department Reports

•

Utilities Update - Joe Stephens

Mr. Stephens reported the following:

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They are working closely with Kimley-Horn on any open projects. Mr. Gerszuny will be back from maternity leave and expects him to attend the next meeting to provide updates.
They are close to completing the windstorm mitigation project.
They were notified by the City Arborist today that she is satisfied with all but one of the sites, the activities in the contract and restoration. The area that is going to be problematic is near Riverside Elementary. They have a meeting scheduled tomorrow at 1:00 p.m. There are a couple of residents across the canal, which may attend future meetings because they are not happy with the new view.
The lift stations generator project is wrapping up. They will be receiving a check
from FEMA reimbursing the District $575,000.

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Utility Billing Customer Service Report- Brian Klein (Report Provided)

Mr. Klein reviewed his report; a copy of which is attached hereto as part of the
public record. There were 51 disconnections and all but 4 paid their outstanding balances.

•

Water — Christian McShea (Report Provided)

Mr. McShea reviewed his report; a copy of which is attached hereto as part of the
public record.

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October 20, 2025

Coral Springs Improvement District

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Wastewater — Mike Hosein (Report Provided)

Mr. Hosein reviewed his report; a copy of which is attached hereto as part of the
poblic record.

•

Stormwater - Shawn Frankenhauser (Report Provided)

Mr. Frankenhauser reviewed his report; a copy of which is attached hereto as part of the public record. He provided an update on the canal elevations with 6.5 in the east basin and 6.9 in the west basin.
Mr. McIntosh thanked both the Stormwater and Field Departments for their work
assisting ATL with removal of smaller trees and shrubbery, resulting in $41,000 in savings.

•

Field — Kingston Maloi (Report Provided)

Mr. Maloi reviewed his report; a copy of which is attached hereto as part of the public record. They had to pull a tree out near Lift Station 36. The rehab project is expected to begin October 27, 2025. He also reported Mr. Stephens assisted him with an application to win an award for the most outstanding field department. The application
was submitted by the deadline, and they are awaiting the result.

•

Maintenance Report - Jovan Selvon (Report Provided)

Mr. Selvon reviewed his report; a copy of which is attached hereto as part of the
public record. He also reported the Water Plant generator is up and running.

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Procurement Report - Danielle Keira-Cancel (Report Provided)

Ms. Kiera-Cancel reviewed her report; a copy of which is attached hereto as part
of the public record. The Fortiline contract was renewed for another year. Suburban Propane will be on the next meeting's agenda.

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Finance and Accounting — Sue Beyer

Ms. Beyer reported the auditors were on site for two days obtaining the backup
they need for the financial audit.

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Human Resources — Jimmy Harness

Mr. Harness reported the following:

4	The auditors were on site last week.

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October 20, 2025

Coral Springs Improvement District

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Wednesday, October 22, 2025, is the last day for staff to make changes to their Nationwide accounts before the changeover.
26 employees are taking advantage of the 401a plan increase. The Holiday Party is scheduled for December 19, 2025.
An internal candidate was hired for the meter reader position, which leaves an
opening in the Field Department.

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Engineering - Glen Hanks (Report Provided)

Mr. Hanks reported the following:

He and the Field Department retested the on-site and outside hydrants last week and the results were consistent; therefore, the line under Mr. Maloi's office will need to be relocated. He will be meeting with Mr. Olson to discuss this item.
> He also reported Logar Village, a residential project, came in last week with an engineer certification and requested the District authorize the City to release a temporary CO. Upon review of their stormwater management certification, Mr. Hanks determined they were deficient in the amount of storage they are providing. They have not provided a proposed solution. After discussing with Mr. McIntosh, they are in consensus to not allow a temporary CO until they
present a feasible solution.

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Utilities Support Manager - Sandra Demarco

Ms. Demarco did not have anything to report; however, she thanked everyone for
the opportunity to work for the District and is happy to be part of the team.

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Motion to Accept Department Reports

D. Attorney
Mr. Behn reported the following:
4	He introduced Mr. Bixler, an attorney from his firm.
4		SageView is being purchased by Creative Planning. They are accepting the same terms under the SageView contract.

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On Motion by Mr. McEwen seconded by Mr. Ritter with all in favor the department reports were accepted.

October 20, 2025

Coral Springs Improvement District

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He is working with Mr. Hanks on the next phase of the generator project.
He reminded the Board to do their ethics training before the end of the year.
Legislation season will begin in January. His firm will be monitoring any proposed bills that may affect the District.

SIXTEENTH ORDER OF BUSINESS

Supervisors' Requests/Comments

Mr. Ritter thanked Ms. Ladner for her help and assured her the decision to

terminate Inframark's contract had nothing to do with her, but the timing of the District
being in a situation where it can self-manage.

SEVENTEENTH ORDER OF BUSINESS

Adjournment

There being no further business, the meeting adjourned at 4:13 p.m.

Secretary/Assistant Secretary

Mark Ritter President

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