A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, August 18, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 


            Present and constituting a quorum were:


            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary


            Also present were:


            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Holmes                                                    District Accountant

            Troy Lyn                                                         District Engineer

            Rick Olson                                                      Globaltech

            Jan Zilmer                                                       Human Resources

            Ed Stover                                                        Water Department

            David McIntosh                                              Wastewater Department

            Tim Martin                                                      Wastewater Department

            Randy Frederick                                             Drainage

            Steve Seigfried                                               Field Superintendent  

            John McKune                                                  Consultant

            Glen Hanks                                                     Glen Hanks Consulting Engineers


            The following is a summary of the minutes and actions taken during the August 18, 2014 CSID Board of Supervisors Meeting.                                      


FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.


SECOND ORDER OF BUSINESS                        Approval of the Minutes of the July 21, 2014 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the July 21, 2014 meeting and requested any corrections, additions or deletions.

            There not being any,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the July 21, 2014 meeting were approved.


THIRD ORDER OF BUSINESS                            Audience Comments

            There not being any, the next item followed.


FOURTH ORDER OF BUSINESS                        Consideration of Fence Encroachment at 1462 NW 97th Terrace

            The Board reviewed a request for a fence to encroach into District property. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the Board approved an encroachment of six feet into District property for the installation of a fence on 1462 NW 97th Terrace and the District Attorney was directed to draft an encroachment agreement. 


FIFTH ORDER OF BUSINESS                             Public Hearing to Consider the Water and Sewer Budget for Fiscal Year 2015, Resolution 2014-11

            Mr. Shank opened the public hearing.  There being no comments from the public,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the public hearing was closed.


            The Board reviewed the proposed budget and the following was discussed:

·         Mr. Holland questioned if there is a line item budgeted for special awards.  Ms. Holmes responded there is not.

·         Mr. Shank questioned the $1.4 Million decrease in revenue.  Mr. Daly explained it was under renewal and replacement.  $1.4 Million was budgeted for Fiscal Year 2014 because of the meter replacement program. 

·         Mr. Holland asked if there can be a line item for special awards.  He noted there is a miscellaneous line item.  Ms. Holmes explained the miscellaneous budget represents five or six small expenditure accounts.  They do not list out the expenditures.  She also stated it is not usual for a government entity to have a special awards category.  Mr. Capko stated there are severe limitations on awards.  The General Auditor mentioned it in their report on SWCD. 

·         Mr. Shank noted the expenses budgeted under plant operations for Fiscal Year 2015 are $1 Million more than the projected amount for Fiscal Year 2014.  Mr. Daly stated the Capital Outlay increase includes $330,000 for the new acid tank. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Resolution 2014-11, adopting the water and sewer budget for Fiscal Year 2015, was adopted.


SIXTH ORDER OF BUSINESS                             Consideration of Permit for Building Extension at Our Lady of Health Catholic Church

            Mr. Hanks reviewed the permit application.  He suspects the site does not provide water quality treatment.  He identified a number of deficiencies in the calculations and water quality treatment.  He recommends the Board not take action on this request until the list of deficiencies outlined is addressed by the applicant.


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the permit application was tabled.


SEVENTH ORDER OF BUSINESS                      Discussion of Permit Criteria Manual

            The following was discussed:

·         Mr. Cassel explained in recent reviews of applications for permits it was discovered the current Permit Criteria Manual contains criteria for open vacant land as the District was in its original form.  It needs to be updated for redevelopment and to keep up with changes in SFWMD parameters.

·         Mr. Mena wants to make sure updated criteria do not discourage small businesses from the District.

·         Mr. Hanks submitted a proposal to update the Permit Criteria Manual in a multipart approach: research, interim criteria for redevelopment or expansion of existing sites, and revisions/update of manual.

·         Mr. Shank would like the fees to be outlined consistently for each part with the hourly rate and not to exceed price.




EIGHTH ORDER OF BUSINESS                         Consideration of Resolution 2014-12 Changing Permit Fees

            Mr. Cassel reviewed Resolution 2014-12 amending the District’s permit fee to cover the costs of engineering reviews.  The proposed amendments to the fee schedule are as follows:

·         Permit application fee will be $500.  Residential applications will remain at $350.

·         A trash bond of $2,500 will continue to be required for all permits.

·         The direct cost to the District for all engineering reviews will be paid by the applicant prior to the issuance of the permit.


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Resolution 2014-12, amending the District’s permit fees, was adopted. 


NINTH ORDER OF BUSINESS                            Consideration of Work Authorization #84.1 with a Reduction of $6,908.62        

            This work authorization is a closeout with a reduction of $6,908.62.


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #84.1 with a reduction of $6,908.62 was approved.


TENTH ORDER OF BUSINESS                           Staff Reports

A.                Manager – Ken Cassel

            Mr. Cassel reported they are negotiating wording of one sentence in the settlement agreement with CH2M Hill before it is finalized and executed. 


            B.        Engineer – Troy Lyn (Report Included)

            Mr. Lyn and Mr. Olson reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record. 

·         Staff contracted Layne to rehabilitate Well #6.

·         The cutting of the wellhead wall will be done tomorrow.

·         The building permit application with the City of Coral Springs for the above ground fuel tank went from May 19 to August 1, 2014 when the permit was received.  The first step of the project is installation of a concrete pad, which is expected to begin tomorrow.    

·         Mr. Mena expressed frustration they did not contact him when they were having issues with the City of Coral Springs. 

·         Mr. Holland stated they should not have to go through him every time there is an issue with the City to get things done.

·         They met with Eagle Trace to discuss implementation of the final design for the canal bank stabilization project on their property.  The project is being delayed because there is not enough time to complete the work prior to the Golf Club’s busy season.  Five sites have been identified and a user hold harmless agreement with Eagle Trace is being worked on.  They will come back to the Board with a work authorization to proceed in October where they will have a contractor lined up to begin work on sites #3, #4 and #5 in January.  Preliminary work will begin prior to that.   

·         Mr. Holland expressed frustration over the delay.

·         There was discussion regarding grants.  Mr. Olson will look into it and report back to the Board. 

·         Evaluation of the Acid System is complete.  The final TM was submitted to staff.


C.        Department Reports

·         Operations – Dan Daly

Ø  Utility Billing Work Orders

            The above item is for informational purposes only.  Mr. Daly reported the old IBM AS-400 server needs to be declared as surplus equipment in order for it to be noticed and sold.   


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the old AS-400 server was declared as surplus equipment.


·         Water – Ed Stover

            A copy of the report was included in the agenda package and is attached hereto as part of the public record. 


·         Sewer – Tim Martin

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.


·         Stormwater – Randy Frederick

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.



·         Field – Stephen Seigfried

            A copy of the Field Report and Water Breaks Report was included in the agenda package and is attached hereto as part of the public record. 


·         Human Resources – Jan Zilmer

            Mr. Zilmer reported department managers will be working on their employee evaluations and submitting them for review.  There will also be pneumonia and flu vaccinations onsite next week.


·         Motion to Accept Department Reports


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the department reports were accepted.


D.        Attorney

            Mr. Capko reported a draft was prepared of a temporary construction easement agreement with Eagle Trace.  It will be sent to them in advance of when the project is scheduled to start. 


ELEVENTH ORDER OF BUSINESS                  Approval of Financial Statements for July 2014

            The Board reviewed the financials. 


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the financials were approved.


TWELFTH ORDER OF BUSINESS                     Supervisors’ Request

            The following was discussed:

·         Mr. Holland commented on the great job being done by staff.

·         Mr. Shank agreed and thanked staff.  He mentioned a picnic will be planned for the fall. 


THIRTEENTH ORDER OF BUSINESS              Adjournment

            There being no further business,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned. 



Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President