A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, March 17, 2014 at 4:01 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 


            Present and constituting a quorum were:


            Martin Shank                                                  President

            Theodore Mena                                               Vice President


            Also present were:


            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Holmes                                                    District Accountant

            Troy Lyn                                                         District Engineer

            Jan Zilmer                                                       Human Resources

            Jodi Silverbloom                                             Accounts Payable

            Ed Stover                                                        Water Department

            Joe Stevens                                                     Water Department

            David McIntosh                                              Wastewater Department

            Randy Frederick                                             Drainage

            Shawn Frankenhauser                                     Drainage

            Stephen Seigfried                                           Field Superintendent

            John McKune                                                  District Consultant


            The following is a summary of the minutes and actions taken during the March 17, 2014 CSID Board of Supervisors Meeting.                                      


FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.


SECOND ORDER OF BUSINESS                        Approval of the Minutes of the February 17, 2014 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the February 17, 2014 meeting and requested any corrections, additions or deletions.

            There not being any,


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the minutes of the February 17, 2014 meeting were approved.

THIRD ORDER OF BUSINESS                            Audience Comments

A.                Harold Kaplan – Discussion of Passive Park

            Mr. Kaplan was not in attendance.  He had a discussion with Mr. Capko prior to the meeting and his concerns were settled.  The suggestion was made to follow similar rules as City Parks.  Mr. Capko will present the Board with suggested rules at the next meeting.


FOURTH ORDER OF BUSINESS                        Approval of Work Authorizations

A.                Work Authorization #86 Related to Canal Bank Stabilization 60% Design

            There being no questions or comments,


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor Work Authorization #86 was approved.


B.                 Work Authorization #87 Related to Wellhead Improvements


Mr. Mena MOVED to approve Work Authorization #87 and Mr. Shank seconded it.


There was discussion regarding rehabilitation work on wells not increasing wellhead pressure at the nano plant.  A workshop meeting will be scheduled to discuss the well field. 


On VOICE vote with all in favor the motion as previously outlined passed.


FIFTH ORDER OF BUSINESS                             Consideration of Proposal for Blower #10 Retrofit

            Mr. McIntosh reviewed a proposal from Barney’s Pumps, Inc.


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the proposal from Barney’s Pumps, Inc. for a total cost of $30,343 was approved. 


SIXTH ORDER OF BUSINESS                             Staff Reports

A.                Manager – Ken Cassel

            Mr. Cassel reported the following:

Ø  The settlement with CH2M Hill is being finalized.  The sand strainer issue is being set aside and the other issues are being resolved.

Ø  There were some issues with the Coral Springs Building Department regarding the fence encroachment easement agreement with Mr. Roth.  They wanted the District to apply for the permit instead of the homeowner.  The City Attorney was contacted and misinterpretations by the Building Department were resolved.


            B.        Engineer – Troy Lyn (Report Included)

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

Ø  The deep injection well permit is pending and should be issued soon.

Ø  Installation work on the RICE/NESHAP generator will begin this week.

Ø  The above ground diesel fuel tank is waiting on submittals and drawings, which should be ready within the next three weeks.

Ø  SFWMD responded that Wells #4 and #7 can be relocated.

Ø  Slime is being deposited in the sand strainers.  Staff is awaiting results from the laboratory. 


            C.        Department Reports

·         Operations – Dan Daly

Ø  Utility Billing Work Orders

            The above items are for informational purposes only.   Mr. Daly also reported the following:

o   Meter reader replacements continue and are being done under budget.

o   Approximately $16,000 was received from the bronze in older meters.

o   Number of water billing calls decreased from 98 calls in January of 2013 to 33 calls in January of 2014.

o   Mr. Mena mentioned issues the City is having with water restriction violations.

o   Staff continues to upload informational videos on YouTube. 


·         Water – Ed Stover

            A copy of the report was included in the agenda package and is attached hereto as part of the public record. 


·         Sewer – David McIntosh

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.




·         Stormwater – Randy Frederick

            Mr. Frederick stated they will be working on the canal bank restoration project in Eagle Trace starting tomorrow.


·         Field – Stephen Seigfried

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.


·         Human Resources – Jan Zilmer

            There being no report, the next item followed.


·         Motion to Accept Department Reports


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the department reports were accepted.


D.        Attorney

            The following was discussed:

Ø  Mr. Shank asked if there was a response from the City Attorney regarding the security access issue at the plant.  The City Attorney told Mr. Capko staff responded to the District. 

Ø  Mr. Cassel stated City staff discussed plans of action.  They will make sure the key is not issued to anyone.  The District posted an Emergency Only sign. 

Ø  Mr. Cassel will send a letter requesting an inventory of who has a copy of the key.  He will copy and list the Board on the letter.

Ø  Mr. Shank asked if the City responded to the letter regarding the District’s donation of parks.  There has been no response or acknowledgement from the City.


SEVENTH ORDER OF BUSINESS                      Approval of Financial Statements for February 2014

            The Board reviewed the financials, 


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the financials were approved.


EIGHTH ORDER OF BUSINESS                         Supervisors’ Request

            The following was discussed:

Ø  Mr. Mena complimented Mr. Daly on the newsletter. 

Ø  Mr. Mena suggested music for the Open House.  Mr. Daly stated a DJ will be at the event.

Ø  Mr. Mena reported he will attend a legal forum in Tallahassee and will become a Certified District Official.

Ø  Mr. Mena stated SWCD sent him a newsletter.  Their election was postponed.  Mr. Capko stated it was postponed due to a problem with publication of the notice. 

Ø  Mr. Shank thanked staff for their work on the Open House.

Ø  Mr. Stover would like to nominate Mr. Joe Stevens for Reverse Osmosis Plant Operator of the Year with the Southeaster Desalting Association. 


NINTH ORDER OF BUSINESS                            Adjournment

            There being no further business,


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the meeting was adjourned. 





Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President