A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, January 13, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 


            Present and constituting a quorum were:


            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary


            Also present were:


            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Holmes                                                    District Accountant

            Jan Zilmer                                                       Human Resources

            Jodi Silverbloom                                             Accounts Payable

            Troy Lyn                                                         District Engineer

            Ed Stover                                                        Water Department

            Joe Stevens                                                     Water Department

            Randy Frederick                                             Drainage

            Shawn Frankenhauser                                     Drainage

            Stephen Seigfried                                           Field Superintendent

            John McKune                                                  District Consultant

            Marc Grace                                                     Keefe McCullough & Co.

            Alec Roth                                                        Resident

            Marlene Roth                                                  Resident

            Kent Jimison                                                   Resident


            The following is a summary of the minutes and actions taken during the January 13, 2014 CSID Board of Supervisors Meeting.                                      


FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.


SECOND ORDER OF BUSINESS                        Approval of the Minutes of the December 16, 2013 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the December 16, 2013 meeting and requested any corrections, additions or deletions.

            There not being any,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the December 16, 2013 meeting were approved.


FOURTH ORDER OF BUSINESS                        Consideration of Fencing at 10074 Vestal Place

            Mr. Roth addressed the Board requesting to install a fence within the District’s right-of-way all the way to the canal water line.  Staff explained the fence can go seven feet into the right-of-way on the west side of the property and ten feet on the east side in accordance with City Ordinance.


On MOTION by Mr. Mena seconded Mr. Holland with all in favor the Board approved an encroachment agreement with 10074 Vestal Place within 20 feet of the canal in accordance with the City’s fence ordinance.


THIRD ORDER OF BUSINESS                            Audience Comments

            Mr. Jimison, the President of the Maplewood Isles HOA, addressed the Board regarding erosion issues on the north side of the east gate. 

·         He obtained a bid to repair the area for $3,200.

·         Mr. Frederick inspected the area.  He explained erosion is a result of grass not growing on the canal bank due to the amount of shade provided by trees.


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the Board approved assisting the Maplewood Isles HOA by paying half of the $3,200 to repair erosion after the repairs are complete.


FIFTH ORDER OF BUSINESS                             Acceptance of Financial Audit for Fiscal Year 2013

            Mr. Grace provided an overview of the financial audit.

·         As of September 30, 2013 the District was current with all debt service requirements and payments.

·         The District is compliant with all reserve plans.

·         The 2002 Bonds will be paid off in 2014.

·         There were no items requiring communication to the State. 

·         Mr. Shank asked about the $295,000 in unfunded actuarial accrued liability.  Mr. Grace explained this is a requirement of GASB-45 and shows what the cost would be to pay health benefits to retirees.  This is directed towards larger municipalities and does not apply to the District.


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financial audit for Fiscal Year 2013 was accepted. 


SIXTH ORDER OF BUSINESS                             Consideration of Right-of-Way Permit for FPL

            Mr. Cassel reviewed the right-of-way permit application from FPL to replace a cable in the canal bank. 


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the right-of-way permit for FPL was approved.


SEVENTH ORDER OF BUSINESS                      Consideration of Work Authorization #76.2, Second Amendment to Work Authorization #76 for WTP Well #10 Rehabilitation, with Reduction of $20,611.40

            Mr. Lyn reviewed Work Authorization #76.2 with a reduction of $20,611.40.


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #76.2 was approved.


EIGHTH ORDER OF BUSINESS                         Staff Reports

            A.        Manager – Ken Cassel

            Mr. Cassel reported the following:

Ř  Lime sludge needs to be removed from District ponds.  The contractor used by District in the past is no longer in business.  A contractor was located with the capability of removing the sludge.  It is a new local company and they change $16.50 per cubic yard. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the Board approved utilization of the new contractor as the sole supplier to remove lime sludge.


Ř  Mr. Shank asked for an update on zoning information for the park.  Mr. Cassel looked into zoning information, but there is no specification on how to turn an area into a park.  He will contact the City Attorney.

Ř  There was discussion regarding the parks deeded by the District to the City in the past.  The Board directed Mr. Cassel to write a letter to the Mayor and the City Manager reminding them of this. 

Ř  Mr. Shank discussed the water contamination issue in West Virginia and questioned if there are pollutants near the District’s wells.  Mr. Lyn explained regulations are in place for Broward County. 


            B.        Engineer – Troy Lyn

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

Ř  The Deep Injection Well MIT process will begin by the beginning of next week. 

Ř  The canal bank evaluation draft report is being reviewed and is expected to be ready for the next meeting. 

Ř  Lime softening alternatives are being tabled until staff can evaluate how the RO plant is working. 

Ř  There was discussion regarding the condition of District wells.  Well #4 should preferably be relocated.  Well #6 is being rehabilitated.  They are looking at well head modifications.  Well #7 has issues with holes in the casing.  This well is located near septic tanks and will cost approximately $400,000 to relocate.


Mr. Shank MOVED to conduct a study evaluating costs associated with converting septic tanks into the District’s sewer system and Mr. Holland seconded it.


Ř  Mr. Mena asked what material the casings with the holes are made of.  Mr. Lyn explained Well #4 has a 16 inch steel casing with a hole.  The inner casing also has a hole.  Well #7 is newer and is made with PVC.  The holes may have been caused by set screws used by the well driller. 

Ř  The Board discussed visiting the well sites.


On VOICE vote with all in favor the motion as previously outlined passed.


Ř  There was Board consensus to advertise for a workshop meeting to inspect the well sites on January 22, 2014 at 9:00 a.m.


            C.        Department Reports

·         Operations – Dan Daly

Ř  Utility Billing Work Orders

            The above item is for informational purposes only.   


·         Water – Ed Stover

            Mr. Stover reviewed the report, a copy of which was included in the agenda package and is attached hereto as part of the public record.  Hydach sent the software for the sand strainers.  It needs to be downloaded, but Hydach will not be on site for another three weeks.  Mr. Cassel will follow up with Hydach. 


·         Sewer – David McIntosh

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.


·         Stormwater – Randy Frederick

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.


·         Field – Stephen Seigfried

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.


·         Human Resources – Jan Zilmer

            Mr. Zilmer reported the following:

Ř  Eleven employees had perfect attendance at year-end and were awarded with  $100 bonuses, two personal days and plaques.

Ř  A new field employee has been hired and will begin next week. 

Ř  There was a meeting regarding the pension program and approximately 20% of employees are contributing 6% to 8%


·         Motion to Accept Department Reports


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the department reports were accepted. 


D.        Attorney

            The following was discussed:

Ř  Mr. Capko reported Mr. Lewis is cooperating with Senator Ring’s office and will meet with the Senator’s aid this week.

Ř  There was discussion regarding unauthorized entry into the water plant by a third party contractor working for the City.  He used the emergency key, which is only to be used by the Fire and Police Departments.  Mr. Cassel emailed the City and they are investigating the situation.  The Board directed Mr. Capko to write a letter to the City about the incident.

Ř  Mr. Shank requested Mr. Capko research whether the District has eminent domain.


NINTH ORDER OF BUSINESS                            Approval of Financial Statements for December 2013

            There being no questions or comments, 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financials were approved.


TENTH ORDER OF BUSINESS                           Supervisors’ Request

            The following was discussed:

Ř  Mr. Mena discussed a new City Ordinance making homeowners responsible for utility payments on leased property.  Mr. Daly stated he has been discussing this with the City for several months and was unaware they passed the ordinance.  The District currently allows utility to be in the renters’ names. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the Board agreed to move forward with adopting a policy to comply with the City Ordinance regarding utility accounts for renters.


Ř  Mr. Mena attended the Broward County Water Resource Task Force meeting where they discussed a chart showing CSID had $24 Million to use toward infrastructure improvements.  He will provide more information for staff to look into.


ELEVENTH ORDER OF BUSINESS                  Adjournment

            There being no further business,


On MOTION by Mr. Shank seconded by Mr. Holland with all in favor the meeting was adjourned.





Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President