MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, February 17, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.

 

Present and constituting a quorum were:

Martin Shank President

Theodore Mena Vice President

Duane Holland Secretary

Also present were:

Kenneth Cassel District Manager

William Capko District Counsel

Dan Daly Director of Operations

Jan Zilmer Human Resources

Troy Lyn District Engineer

Ed Stover Water Department

David McIntosh Wastewater Department

Randy Frederick Drainage

Shawn Frankenhauser Drainage

Stephen Seigfried Field Superintendent

John McKune District Consultant

Rick Olsen Globaltech

Kevin Aubry Dunkleberger Engineering

Alex Vazquez ADA Engineering

Jeff Vollat ADA Engineering

Howard Steklof Resident

Meryl Steklof Resident

The following is a summary of the minutes and actions taken during the February 17, 2014 CSID Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS Roll Call

Mr. Cassel called the meeting to order and called the roll.

Mr. Cassel announced a public meeting is being held in the second floor conference room for the Class I Injection Well System Project.

 

 

 

SECOND ORDER OF BUSINESS Approval of the Minutes of the January 13, 2014 Meeting

Mr. Shank stated each Board member received a copy of the minutes of the January 13, 2014 meeting and requested any corrections, additions or deletions.

There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the January 13, 2014 meeting were approved.

 

THIRD ORDER OF BUSINESS Presentation of Canal Bank Evaluation and Recommendation

The Board was provided with a presentation of the canal bank stabilization feasibility study and recommendations. A copy of the presentation is attached hereto and made a part of the public record.

  The two best options are stone rip rap and sheet pile.

  The recommendation to the District is to use rip rap, which is effective and less costly.

  Rip rap will last 30 to 50 years.

  Sheet piling will last 50 to 75 years.

  Estimated capital costs for all five sites is $1.6 Million for stone rip rap and $4.1 Million for sheet pile.

 

         Board Discussion

There was discussion regarding repair options and delivery methods.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the stone rip rap with design build method, designed to 60%, was approved.

 

Mr. Shank stated the District only has $2 Million budgeted for this project.

 

         Audience Comments

The floor was opened to Audience comments. Mr. Steklof addressed the Board. He thanked staff for corresponding with him on erosion issues behind his property. He is pleased the Board is addressing this issue. He addressed concern for the length of time it will take to repair the erosion and how it will affect his property.

FOURTH ORDER OF BUSINESS Audience Comments on Other Agenda Items

There not being any, the next item followed.

FIFTH ORDER OF BUSINESS Consideration of Bid Award for Rehabilitation of Wells #6 and #11 Based on Piggyback of the Town of Jupiter

Mr. Cassel reviewed a bid from AMPS to rehabilitate Wells #6 and #11 for a total cost of $133,199.

         Mr. McKune noted a numerical error on page 19 of the bid under total bid amount.

         Mr. McKune stated $16,900 per stainless steel discharge head is a lot of money. Mr. Lyn will check if it is just the discharge head or the entire well head assembly.

         Mr. Lyn will bring a task order before the Board next month for the well head assembly for Well #6.

 

On MOTION by Mr. Holland seconded by Mr. Shank with Mr. Holland and Mr. Shank voting aye and Mr. Mena voting nay rehabilitation of Well #6 and #11 by AMPS based on the piggyback of the Town of Jupiter and subject to further evaluation of discharge head costs was approved at a cost not to exceed $100,000.

 

SIXTH ORDER OF BUSINESS Installation of Variable Frequency Drive Motor Control for the Clean in Place System

This item is for the membrane cleaning system.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor installation of variable frequency motor control was approved at a cost of $12,562.20.

 

SEVENTH ORDER OF BUSINESS Staff Reports

A.                Manager Ken Cassel

o   Discussion of NatureScape Program

Mr. Cassel reported the following:

  The County sent correspondence asking if the District wants to continue participating in the NatureScape program from 2015 through 2020.

  The total cost over five years is $19,948, which is 3.51% of the total shared cost.

  The program was better utilized in the beginning, but the District is running out of areas for them to visit.

  This item was tabled.

Mr. Cassel also discussed the following:

  A letter addressed to SFWMD with backup for the proposed relocation of Wells #4 and #7 was distributed to the Board.

  Mr. Lyn stated if SFWMD approves, the next step is to have the County do a preliminary walkthrough of the site for sanitary hazards.

  PDFs of the agenda packages will be bookmarked going forward.

 

B. Engineer Troy Lyn

Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

  Deep injection well mechanical integrity testing is complete.

  Mr. McIntosh reported no one from the public attended the deep injection well operating permit meeting. There should be no issues with FDEP approving the permit.

  Plans for the above ground fuel tank are being prepared for submittal to the permitting agencies.

 

C. Department Reports

         Operations Dan Daly

  Utility Billing Work Orders

  Water Break Report

The above items are for informational purposes only. Mr. Daly reported the following:

o   Open House will be held April 5, 2014 from 10:00 a.m. to 2:00 p.m.

o   He is working on the next newsletter.

o   Approximately 3,000 meters have been replaced. The person installing the meters complemented staff on their hard work.

o   Mr. Mena questioned why City policy for who is responsible for utility bills on rentals was changed if property owners are ultimately responsible. Mr. Daly explained there are State ordinances not allowing cities and towns to shut off water. The District does not fall under these ordinances and can shut off water when it is not paid. Staff recommends adopting the Citys policy.

 

 

 

         Water Ed Stover

A copy of the report was included in the agenda package and is attached hereto as part of the public record.

  Mr. Shank asked for an update on Hydach and the sand strainers.

  Mr. Stover stated Hydach proved the sand strainers can do what they were designed to do with clean or new filters. They said the District wells are creating hydrogen sulfide problems. Hydachs operation and maintenance manuals state the filters need to be washed once a year. Staff has had to wash them four times. The wells will be tested.

  Mr. Shank asked if three trains can run once Wells #6 and #11 are up. Mr. Stover responded he does not think so. Mr. Stover needs all well issues taken care of before he can provide an accurate answer.

 

         Sewer David McIntosh

A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

         Stormwater Randy Frederick

A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

         Field Stephen Seigfried

A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

         Human Resources Jan Zilmer

There being no report, the next item followed.

 

         Motion to Accept Department Reports

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the department reports were accepted.

 

D. Attorney

Mr. Capko reported the following:

  The District has domain authority within its Special Act.

  A letter was sent to the City Attorney regarding unauthorized entry to the plant. Mr. Hearn has not responded to date.

  Mr. Shank asked if there was a response to the letter regarding the parks. Mr. Cassel responded there was no response.

  There was consensus to post a sign on District property near Pump Station #2 naming it a passive park.

  The old documents conveying parks to the City in the 1980s make reference to an agreement between the District and the City. The District does not have a copy of this agreement. Mr. Capko will request a copy from the City Clerk.

  Mr. Shank asked if there was information on potential polluters. Mr. Cassel responded there is no list of potential hazardous sites in Broward County.

  Mr. Shank asked if the County can notify of any new hazardous licenses issued within the District. Staff has a list of sites already identified within the District.

 

EIGHTH ORDER OF BUSINESS Approval of Financial Statements for January 2014

There being no questions or comments,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financials were approved.

 

NINTH ORDER OF BUSINESS Supervisors Request

The following was discussed:

  Mr. Holland requested information on what is happening on Riverside Drive and Atlantic Boulevard. He was informed it is where BJs and Dicks Sporting Goods is being built.

  Mr. Mena went to a meeting of water districts. There was discussion regarding Senator Ring and his actions towards eliminating special districts. There was a problem with SWCD and the City a few years ago. The issue is whether the former mayor, who is an engineer, has the right to work with SWCD as the engineer. Mr. Lewis stated he does, but Senator Ring believes it is a conflict of interest. Mr. Mena noted Mayor Boccard is not talking negatively about SWCD or Mr. Ernest-Jones.

  Mr. Capko explained SWCD is subject to a legislative audit requested by Senator Ring. Mr. Lewis was notified by someone in Senator Rings office that the audit was initiated by the Mayor. SWCD is supposed to get results from the Auditor Generals office this week. Mr. Capko will provide the Board with a copy of the audit when it becomes available.

  Mr. Shank discussed Open House. He suggested naming the small streets within the plant after previous Board members and invite them to the Open House.

  Mr. Holland suggested having a high school band play at the Open House.

 

TENTH ORDER OF BUSINESS Adjournment

There being no further business,

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the meeting was adjourned.

 

 

 

Kenneth Cassel Martin Shank

Assistant Secretary President