A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, February 18, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 


            Present and constituting a quorum were:


            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary


            Also present were:


            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Woodward                                              District Accountant

            Troy Lyn                                                         District Engineer

            John McKune                                                  District Consultant

            Jan Zilmer                                                       Human Resources      

            Ed Stover                                                        Water Department

            David McIntosh                                              Wastewater Department

            Randy Frederick                                             Drainage

            Shawn Frankenhauser                                     Drainage

            Steve Seigfried                                               Field Superintendant


            The following is a summary of the minutes and actions taken during the February 18, 2013 CSID Board of Supervisors Meeting.                                      


FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order at 4:00 p.m. and called the roll.


SECOND ORDER OF BUSINESS                        Approval of the Minutes of the January 28, 2013 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the January 28, 2013 meeting and requested any corrections, additions or deletions.

            There not being any,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the January 28, 2013 meeting were approved.

THIRD ORDER OF BUSINESS                            Audience Comments

            There not being any, the next item followed. 


FOURTH ORDER OF BUSINESS                        Consideration of Culvert Cleaning Bid

            Three bids were submitted and staff recommends the lowest bid from Fish Tec in the amount of $95,000. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the culvert cleaning bid was awarded to Fish Tec in the amount of $95,000


FIFTH ORDER OF BUSINESS                             Discussion and Approval of Change in Credit Card Processor

            The following was discussed

·         The District currently uses PayPal, which does not offer IVR for pay by phone transactions.

·         Paymentus has the capability for clients to pay by phone.  It uses live District data by way of web server. 

·         Paymentus offers electronic check payments and accepts Discover; PayPal does not. 

·         Switching to Paymentus will result in approximate savings of $1,000 per month. 


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the agreement with Paymentus was approved.


SIXTH ORDER OF BUSINESS                             Staff Reports

A.                Manager

·         Participation in the Annual Waterway Cleanup

            The District contributes and participates in the Annual Waterway Cleanup every year.  District staff is paid overtime to participate; however, there is not much to clean up in the District’s waterway because staff regularly cleans and maintains them.

            There was Board consensus to contribute financially to the Annual Waterway Cleanup, but not have staff participate.


·         Consideration of H&H Contract for Alternate Sludge Disposal

            The DEP is mandating the District to have an alternative for sludge disposal.  The District currently has land application and land fill.  The third proposed alternative is to have H&H reserve space in their system in case the first two alternatives are not possible. 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the agreement with H&H for alternate sludge disposal was approved.


·         Utility Billing Work Orders

            The Board reviewed the work orders.  Mr. Shank questioned why January is always significantly higher.  Mr. Daly explained most people do not realize houseguests over the holidays increase water usage.

            The following was also discussed:

Ř  Clean Fuels sporadically tests the District’s diesel fuels for contaminates.  One of the District’s tanks has algae and water in it.  It will cost $2,170 to have it cleaned out. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor cleaning of one of the District’s diesel tanks at a cost of $2,170 by Clean Fuels was approved. 


Ř  There was discussion regarding odors coming from the water plant. 

Ř  Mr. Cassel reviewed several issues with Well #5 and items needing attention.  There will be approximately an additional $70,000 in expenses.  The total cost will be $100,000 to $125,000.  The cost of a new well is approximately $250,000.

Ř  The Board expressed concern about spending more money in well repairs than the estimated amount and questioned at what point is it no longer cost effective. 


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor additional expenses not to exceed $50,000 were approved to proceed on necessary work for Well #5.


Ř  Mr. Cassel and Mr. Lyn reviewed several issues with Well #10.  A report outlining the issues discussed is attached hereto and made a part of the public record. 


            B.        Director of Operations

·         Water

            Mr. Stover reported the following:

Ř  Things are moving forward with his department. 

Ř  There are several projects in process with positive results. 

Ř  Mr. Brown is taking care of projects his company is responsible for. 

Ř  Mr. Lyn made corrections to the initial acid skid drawings.  Building will begin in approximately three weeks. 

Ř  Internal flow meters are being checked to see if replacements are necessary. 


·         Sewer

            Mr. McIntosh reported Globaltech completed the sludge lime in Plant F and returned $7,000 to the District. 


·         Stormwater

            Mr. Frederick reported the following:

Ř  The LP tank project will be completed this week. 

Ř  Installation of telemetry for water elevations will begin this week. 

Ř  The tree project will begin within the next two weeks.  Discussion ensued regarding the tree mitigation project and issues with the city. 


·         Field

Mr. Seigfried provided an update on the lift station project, which is expected to be completed in March.

Mr. Daly updated the Board on an on-campus lift station flood.  A pilot light will be installed and monitored by the Wastewater Department.


·         Human Resources

            Mr. Shank requested an email be sent to all job applicants acknowledging receipt and thanking them for their application.


C.        Attorney

            Mr. Capko reported the following:

·         A proposed canal bank erosion, monitoring and response policy was drafted and sent to staff for comments.  A final proposed policy will be presented to the Board at the next meeting. 

·         A negotiation session will be set up with CH2M Hill to discuss fee issues. 






D.        Engineer

·         Consideration of Work Authorization #74 for Well Step-Drawdown Testing

            The following was discussed:

Ř  Mr. Lyn reviewed Work Authorization #74 for engineering consulting services related to well step-drawdown testing in the amount of $14,980.


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor Work Authorization #74 in the amount of $14,980 was approved.


Ř  Mr. Lyn is working with Mr. McIntosh on leveling the gate.  


SEVENTH ORDER OF BUSINESS                      Approval of Financial Statements for January 2013

            The Board reviewed the financial statements. 


EIGHTH ORDER OF BUSINESS                         Supervisors’ Request

            There not being any, the next item followed.


NINTH ORDER OF BUSINESS                            Adjournment

            There being no further business,


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the meeting was adjourned. 





Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President