MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, September 16, 2013 at 4:01 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary (Via Telephone)
Also present were:
Kenneth Cassel District Manager
George Miller Assistant District Manager
William Capko District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Troy Lyn District Engineer
Rick Olsen Globaltech
Jan Zilmer Human Resources
Ed Stover Water Department
David McIntosh Wastewater Department
Randy Frederick Drainage
Stephen Seigfried Field Superintendent
John McKune District Consultant
Glen Hanks Glen Hanks Consulting Engineer
Jason Gunther Bohler Engineering
Mark Gulyas LMK Pipe Renewal, LLC
John Reinhart LMK Pipe Renewal, LLC
The following is a summary of the minutes and actions taken during the September 16, 2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the August 19, 2013 Meeting
Mr. Shank stated each Board member received a copy of the minutes of the August 19, 2013 meeting and requested any corrections, additions or deletions.
There not being any,
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Surface Water Management Permit for Dick’s Sporting Goods
Mr. Hanks reviewed his findings on the surface water permit application submitted by Bohler Engineering, LLC for Dick’s Sporting Goods and BJ’s Wholesale at 500 Riverside Drive. He recommended approval subject to special conditions, a copy of which is attached hereto and made a part of the public record.
SEVENTH ORDER OF BUSINESS Presentation from LMK for Sewer Rehabilitation
Mr. Seigfried distributed graphs representing the hours Lift Stations #1 and #2 ran from July 2012 to July 2013 as well as FPL billing for both lift stations. Mr. Gulyas and Mr. Reinhart from LMK provided the Board with a presentation of the rehabilitation project.
FIFTH ORDER OF BUSINESS Consideration of Fence Encroachment Agreement
The following was discussed:
· The fence was installed in the District’s easement by the previous homeowner.
· The current homeowner is cleaning up permits with the City.
· The fence is located within 15 feet of the District’s canal.
· An encroachment agreement was never approved with this address or other addresses in the area, which are encroaching District property.
· The Board directed District staff to identify and address other properties in the area encroaching District property.
· Mr. Mena will write an article for the newsletter regarding encroachment of District property.
SIXTH ORDER OF BUSINESS Consideration of Revised Work Authorization #80 for Canal Bank Restoration Project
Mr. Lyn reviewed services under Work Authorization #80, which includes five sites encompassing 3,400 linear feet of canal bank and 32 properties. The total amount is $87,757.
EIGHTH ORDER OF BUSINESS Consideration of Contract with RG3 for Purchase and Installation of Residential Meters
RG3 was awarded the bid for meters in May. Approximately 150 to 200 test meters were purchased and installed. The meters are working well and staff recommends moving forward with the meter replacement program as outlined during the bid process.
NINTH ORDER OF BUSINESS Award of Bid for Wastewater Plant D Cleaning
Mr. McIntosh reviewed the bid for cleaning of Wastewater Plant D. Two bids were submitted and staff recommends the bid be awarded to the lowest bidder, Shenandoah General Construction, in the amount of $32,500.
TENTH ORDER OF BUSINESS Consideration of Well Rehabilitation
Mr. Lyn reported on the analysis of wells 6, 7 and 11. Rehabilitation is recommended on wells 6 and 11. It was recommended well 7 be placed on hold as it will require more significant work. The District can piggyback off of existing rehabilitation contracts.
ELEVENTH ORDER OF BUSINESS Staff Reports
A. Manager – Ken Cassel
Mr. Cassel stated District staff continues to display great interest and ownership in operating the District efficiently.
B. Engineer – Troy Lyn (Report Included)
Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.
Ř The stacks are on site. The support and part of the ductwork is up. Good weather conditions are essential to meet completion goal of two weeks.
Ř The underground hypochlorite line was installed. The project is expected to be completed within two weeks.
Ř The PLC and WWTP analyzer upgrade project is almost complete. Mr. McIntosh stated he is waiting for drawings and programming before signing off on the final check.
Ř Several issues were discussed regarding rehabilitation of Well 10. Mr. McKune will meet with Mr. Lyn to discuss further.
A. Manager – Ken Cassel (Continued)
Mr. Cassel reported the following:
· He is waiting for Lanzo to get back to him regarding possible solutions for the sand strainers.
· CH2M Hill is expected to submit a marked up agreement from their attorney.
C. Department Reports
· Operations – Dan
Ř Utility Billing Work Orders
The above item is for informational purposes only. There was nothing additional to report.
· Water – Ed Stover (Report Included)
Mr. Stover reviewed his report, a copy of which was included in the agenda package.
Mr. Shank requested verification a brain-eating amoeba cannot get through the District’s water system so he can report it in the next newsletter. He also requested an analysis of bottled water compared to the District’s water.
· Sewer – David McIntosh (No Report)
There being no report, the next item followed.
· Stormwater – Randy Frederick (Report Included)
Mr. Frederick reviewed his report, a copy of which was included in the agenda package.
· Field – Stephen Seigfried (Report Included)
Mr. Seigfried reviewed his report, a copy of which was included in the agenda package.
Mr. Zilmer reported all managers completed their employee evaluations.
· Motion to Accept Department Reports
Mr. Capko reported the following:
· He requested the Board formally adopt a motion authorizing District counsel to request a formal Attorney General Opinion.
· The deadline for submitting proposed legislation is October 31, 2013. A memorandum outlining different local bills will be sent to the Board prior to the next meeting. Mr. Shank stated he would like to proceed with legislation staggering Supervisors’ terms as well as increasing the bid threshold. Mr. Mena would like to include salary increases for Supervisors. There was Board consensus to submit the original legislative proposal as last year.
TWELFTH ORDER OF BUSINESS Approval of Financial Statements for August 2013
Ms. Woodward reviewed the financials and reported the District is preparing for the IRS audit.
THIRTEENTH ORDER OF BUSINESS Supervisors’ Request
Mr. Shank questioned why newspapers report on press releases regarding other municipalities lowering rates and not CSID. Mr. Daly does not know why District press releases are not published in the newspaper.
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
Kenneth Cassel Martin Shank
Assistant Secretary President