MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, July 15, 2013 at 4:04 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary
Also present were:
Kenneth Cassel District Manager
George Miller Assistant District Manager
William Capko District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Troy Lyn District Engineer
Jan Zilmer Human Resources
Ed Stover Water Department
David McIntosh Wastewater Department
Randy Frederick Drainage
Shawn Frankenhauser Drainage
Stephen Seigfried Field Superintendent
John McKune District Consultant
The following is a summary of the minutes and actions taken during the July 15, 2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the June 17, 2013 Meeting
Mr. Shank stated each Board member received a copy of the minutes of the June 17, 2013 meeting and requested any corrections, additions or deletions.
There not being any,
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Work Authorization Amendments
A. Work Authorization #65.2 for Changes Related to Ammonia Sulfate System
This is a balancing work authorization. The final cost of the project reflects a reduction of $23,270.28.
B. Work Authorization #68.1 for Design Build Services Related to Headworks Leveling Gate
This is a balancing work authorization. The final cost of the project reflects a reduction of $6,088.26.
FIFTH ORDER OF BUSINESS Staff Reports
A. Manager – Ken Cassel
· Discussion of Proposed Changes to Fence Ordinance
Mr. Cassel reported the following:
° He met with City staff to discuss the proposed fence ordinance.
° The City Commission passed the first reading at their June meeting; a second reading will take place on July 17, 2013.
° The City did not consider any of the District’s requests and/or suggestions. They are proposing the same language.
° Mr. Cassel is trying arrange meetings with each City Commissioner to discuss this issue prior to their meeting.
° Mr. Mena stated he is trying to contact Mayor Boccard and will attend the Commission meeting.
° Mr. Castle will attend the Commission meeting.
Ř CH2M Hill Settlement
Mr. Cassel reported the following:
° CH2M Hill was onsite.
° Mr. Jeffcoat indicated CH2M Hill has solutions to the shower issue.
° Someone will look into the air conditioning issues.
° Mr. Easton will oversee repair work.
° He provided Mr. Strop with detailed follow-up information to work on final settlement documents to be executed by both parties.
Ř Sand Strainers
Mr. Cassel drafted a letter to Lanzo addressing the issues with the sand strainers. A copy of the letter was sent to Mr. Capko and Mr. Jeffcoat for their review and comment.
B. Engineer – Troy Lyn
Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.
Ř The ammonia sulfate system project is in closeout. The sodium hydrochlorite pumps are on order. Once they are installed a final inspection will be conducted.
Ř The free standing stack went through several permitting issues. The electrical connection to the ground system needs to be reviewed so they can request a permit. Stacking work is expected in four to six weeks.
Ř They are waiting for clearance from the Health Department to put Well #5 in service.
Ř The AMPS for Well #10 will be mobilized on July 16, 2013.
Ř District staff reviewed plans for the deep injection well mechanical integrity testing. Globaltech is in the process of making necessary changes to submit to FDEP by the end of the week. Work on this project will begin in January 2014 because low flow conditions are needed.
Ř Layne is expected to begin drilling work for Wells 6, 7 and 11 on July 22, 2013.
C. Department Reports
· Operations – Dan
Ř Utility Billing Work Orders
This item is for informational purposes only.
Ř Mobile Service Update
Mr. Daly reported they did not switch services from Sprint to Verizon because the product does not work well for their operations. Sprint has a new product which is much faster. Sprint agreed to match Verizon’s proposal.
Mr. Daly complemented Ms. Messinger, Mr. Frankenhauser and Mr. Dwiggins for their work on the District YouTube videos. There was Board consensus to reward these staff members with gift cards.
· Water – Ed Stover (Report Included)
Mr. Stover reviewed his report, a copy of which was included in the agenda package. Before and after photographs of Well #5 were distributed, copies of which are attached hereto and made a part of the public record.
· Sewer – David McIntosh (Report Included)
Mr. McIntosh reviewed his report, a copy of which was included in the agenda package.
· Stormwater – Randy Frederick (Report Included)
Mr. Frederick reviewed his report, a copy of which was included in the agenda package.
· Field – Stephen Seigfried (No Report)
Mr. Seigfried reported the LMK project is almost complete.
Mr. Zilmer reported Cigna is increasing their rates by 25%. The insurance agent presented different plan options. The District is switching to a Blue Cross & Blue Shield plan offering HMO and PPO.
Mr. Capko reported the following:
· He attempted to contact SWCD’s District Manager to discuss the City’s proposed fence ordinance, but there was no response.
· A summary is being prepared of changes to public comment requirements made during the last Florida State legislative session.
SIXTH ORDER OF BUSINESS Approval of Financial Statements for May 2013
Ms. Woodward reviewed the financials.
SEVENTH ORDER OF BUSINESS Supervisors’ Request
The following comments were made:
· Several follow-up questions and comments were simultaneously made regarding engineering projects.
· Mr. Holland stated District staff did a good job on the YouTube project.
· Mr. Shank asked if NSID responded to Mr. Daly. Mr. Daly responded he did not.
EIGHTH ORDER OF BUSINESS Adjournment
There being no further business,
Kenneth Cassel Martin Shank
Assistant Secretary President