MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, May 13, 2013 at 4:02 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary
Also present were:
Kenneth Cassel District Manager
Andrew Bauman District Counsel
William Capko District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Troy Lyn District Engineer
Jan Zilmer Human Resources
Ed Stover Water Department
David McIntosh Wastewater Department
Randy Frederick Drainage
Stephen Seigfried Field Superintendent
George Miller Severn Trent Services
John McKune District Consultant
The following is a summary of the minutes and actions taken during the May 13, 2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the April 15, 2013 Meeting
Mr. Shank stated each Board member received a copy of the minutes of the April 15, 2013 meeting and requested any corrections, additions or deletions.
There not being any,
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Termination of Contract with Sprint/Nextel and Entering into Contract with Verizon Wireless
Mr. Daly reported there are issues with the current carrier. Verizon Wireless will provide the necessary services and save the District $110 per month.
FIFTH ORDER OF BUSINESS Consideration of Water Meter Replacement
Mr. Daly reviewed specifications in the RFP and discussed the following:
Ø The majority of the District’s meters are 15 to 20 years old.
Ø Bidders provided two hour presentations to a five panel committee.
Ø The committee narrowed down options to two reputable firms: Neptune and RG3 Meter.
Ø Staff recommends an evaluation period of 90 to 120 days with RG3 Meter Company.
SIXTH ORDER OF BUSINESS Discussion of Lewis Longman’s Representative Attendance
The following was discussed:
Ø Mr. Mena previously requested Mr. Bauman attend District meetings.
Ø Mr. Mena feels Mr. Capko and Mr. Longman are too laid back. He was disappointed with the firm during a meeting between the City Council and SWCD.
Ø Mr. Mena was not pleased with the firm’s service when legislating for the District.
Ø Mr. Capko explained the interaction at the workshop meeting with the City and direction the firm was given by the SWCD Board.
Ø Mr. Capko noted his firm recommended the Board not move forward with legislation two years ago and wait a year, but Mr. Mena insisted they move forward.
Ø Mr. Capko and Mr. Bauman will alternatively attend meetings depending on the issues to be discussed.
Ø Mr. Mena requested the firm be more aggressive when necessary.
SEVENTH ORDER OF BUSINESS Staff Reports
A. Manager – Ken Cassel
· Utility Billing Work Orders
· Water and Sewer Break Report
The above items are for informational purposes.
Mr. Cassel distributed an outline of issues to be discussed and resolved at the mediation meeting with CH2M Hill on May 14, 2013. All negotiations will be subject to Board approval and legal review.
B. Engineer – Troy Lyn
Mr. Lyn reviewed the Project Status Report, a copy of which was included in the agenda package.
Ø There are some issues with control of the chlorine pumps in the ammonia sulfate system. The existing pumps are too big. Recommendations were made to replace them with smaller pumps.
Ø Mr. Stover would like a quote to rebuild the skids, injection points and run a new line from the building to the plant. Mr. Lyn will work on a quote.
Ø The headworks leveling gate is installed. It will be calibrated this week.
Ø Mr. Lyn met with the Building Department regarding the free standing stack. They are in the process of putting together a minor DCR.
Ø Minor changes are being made to the piping for Well #5. AMPS will complete the work by the end of the month. Mr. Lyn will address an RFI from the Health Department. The well will be disinfected and put back in service once permitting is complete.
C. Department Reports
· Water – Ed Stover
Mr. Stover reviewed his report, a copy of which was included in the agenda package.
· Sewer – David McIntosh
Mr. McIntosh reviewed his report, a copy of which was included in the agenda package.
· Stormwater – Randy Frederick
Mr. Frederick reviewed his report, a copy of which was included in the agenda package.
· Field – Stephen Seigfried
Mr. Seigfried reviewed his report, a copy of which was included in the agenda package.
· Human Resources – Jan Zilmer
Mr. Zilmer reported the following:
Ø Open enrollment for benefit changes will begin within the next 45 days.
Ø Two Water Department employees obtained A licenses.
Ø He will be providing sexual harassment education to employees.
C. Attorney – Bill Capko
Mr. Capko and Mr. Bauman reported the following:
Ø Senate Bill 538 did not pass. The Joint Legislative Auditing Committee ordered an operational audit of SWCD. Mr. Shank suggested inviting Senator Ring and Representative Moskowitz to tour the District facility. There was Board consensus to invite them towards the end of the summer.
Ø An executive summary was provided regarding liability due to bees in meter boxes and installation of backflow preventers, a copy of which is attached hereto and made a part of the public record.
Ø A memorandum regarding Numeric Nutrient Criteria legislation will be distributed to the Board and staff this week.
Ø A draft policy regarding canal bank erosion was distributed to the Board, a copy of which is attached hereto and made a part of the public record.
Ø Mr. Capko and Mr. Bauman are not able to attend the June 17, 2013 meeting. An associate will attend and they will be available by phone.
EIGHTH ORDER OF BUSINESS Approval of Financial Statements for April 2013
Ms. Woodward reviewed the financials.
NINTH ORDER OF BUSINESS Supervisors’ Request
Mr. Holland reported he will attend the Broward County Regional Reuse meeting. There are plans to develop a large surface water reservoir, C-51.
TENTH ORDER OF BUSINESS Adjournment
There being no further business,
Kenneth Cassel Martin Shank
Assistant Secretary President