MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, May 13, 2013 at 4:02 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.

 

Present and constituting a quorum were:

Martin Shank President

Theodore Mena Vice President

Duane Holland Secretary

Also present were:

Kenneth Cassel District Manager

Andrew Bauman District Counsel

William Capko District Counsel

Dan Daly Director of Operations

Kay Woodward District Accountant

Troy Lyn District Engineer

Jan Zilmer Human Resources

Ed Stover Water Department

David McIntosh Wastewater Department

Randy Frederick Drainage

Stephen Seigfried Field Superintendent

George Miller Severn Trent Services

John McKune District Consultant

The following is a summary of the minutes and actions taken during the May 13, 2013 CSID Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS Roll Call

Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS Approval of the Minutes of the April 15, 2013 Meeting

Mr. Shank stated each Board member received a copy of the minutes of the April 15, 2013 meeting and requested any corrections, additions or deletions.

There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the April 15, 2013 meeting were approved.

 

THIRD ORDER OF BUSINESS Audience Comments

There not being any, the next item followed.

 

FOURTH ORDER OF BUSINESS Consideration of Termination of Contract with Sprint/Nextel and Entering into Contract with Verizon Wireless

Mr. Daly reported there are issues with the current carrier. Verizon Wireless will provide the necessary services and save the District $110 per month.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the District Manager was authorized to execute an agreement with Verizon Wireless pending review by District Counsel.

FIFTH ORDER OF BUSINESS Consideration of Water Meter Replacement

Mr. Daly reviewed specifications in the RFP and discussed the following:

  The majority of the Districts meters are 15 to 20 years old.

  Bidders provided two hour presentations to a five panel committee.

  The committee narrowed down options to two reputable firms: Neptune and RG3 Meter.

  Staff recommends an evaluation period of 90 to 120 days with RG3 Meter Company.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the District Manager was authorized to execute a contract with RG3 Meter Company for pilot testing of 150 meters.

 

SIXTH ORDER OF BUSINESS Discussion of Lewis Longmans Representative Attendance

The following was discussed:

  Mr. Mena previously requested Mr. Bauman attend District meetings.

  Mr. Mena feels Mr. Capko and Mr. Longman are too laid back. He was disappointed with the firm during a meeting between the City Council and SWCD.

  Mr. Mena was not pleased with the firms service when legislating for the District.

  Mr. Capko explained the interaction at the workshop meeting with the City and direction the firm was given by the SWCD Board.

  Mr. Capko noted his firm recommended the Board not move forward with legislation two years ago and wait a year, but Mr. Mena insisted they move forward.

  Mr. Capko and Mr. Bauman will alternatively attend meetings depending on the issues to be discussed.

  Mr. Mena requested the firm be more aggressive when necessary.

 

SEVENTH ORDER OF BUSINESS Staff Reports

A.                Manager Ken Cassel

         Utility Billing Work Orders

         Water and Sewer Break Report

The above items are for informational purposes.

Mr. Cassel distributed an outline of issues to be discussed and resolved at the mediation meeting with CH2M Hill on May 14, 2013. All negotiations will be subject to Board approval and legal review.

 

B. Engineer Troy Lyn

Mr. Lyn reviewed the Project Status Report, a copy of which was included in the agenda package.

  There are some issues with control of the chlorine pumps in the ammonia sulfate system. The existing pumps are too big. Recommendations were made to replace them with smaller pumps.

  Mr. Stover would like a quote to rebuild the skids, injection points and run a new line from the building to the plant. Mr. Lyn will work on a quote.

  The headworks leveling gate is installed. It will be calibrated this week.

  Mr. Lyn met with the Building Department regarding the free standing stack. They are in the process of putting together a minor DCR.

  Minor changes are being made to the piping for Well #5. AMPS will complete the work by the end of the month. Mr. Lyn will address an RFI from the Health Department. The well will be disinfected and put back in service once permitting is complete.

C. Department Reports

         Water Ed Stover

Mr. Stover reviewed his report, a copy of which was included in the agenda package.

 

         Sewer David McIntosh

Mr. McIntosh reviewed his report, a copy of which was included in the agenda package.

 

         Stormwater Randy Frederick

Mr. Frederick reviewed his report, a copy of which was included in the agenda package.

 

         Field Stephen Seigfried

Mr. Seigfried reviewed his report, a copy of which was included in the agenda package.

 

         Human Resources Jan Zilmer

Mr. Zilmer reported the following:

  Open enrollment for benefit changes will begin within the next 45 days.

  Two Water Department employees obtained A licenses.

  He will be providing sexual harassment education to employees.

 

C. Attorney Bill Capko

Mr. Capko and Mr. Bauman reported the following:

  Senate Bill 538 did not pass. The Joint Legislative Auditing Committee ordered an operational audit of SWCD. Mr. Shank suggested inviting Senator Ring and Representative Moskowitz to tour the District facility. There was Board consensus to invite them towards the end of the summer.

  An executive summary was provided regarding liability due to bees in meter boxes and installation of backflow preventers, a copy of which is attached hereto and made a part of the public record.

  A memorandum regarding Numeric Nutrient Criteria legislation will be distributed to the Board and staff this week.

  A draft policy regarding canal bank erosion was distributed to the Board, a copy of which is attached hereto and made a part of the public record.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the Canal Bank Erosion Repair and Response Policy was approved.

 

  Mr. Capko and Mr. Bauman are not able to attend the June 17, 2013 meeting. An associate will attend and they will be available by phone.

 

EIGHTH ORDER OF BUSINESS Approval of Financial Statements for April 2013

Ms. Woodward reviewed the financials.

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financials were approved.

NINTH ORDER OF BUSINESS Supervisors Request

Mr. Holland reported he will attend the Broward County Regional Reuse meeting. There are plans to develop a large surface water reservoir, C-51.

 

TENTH ORDER OF BUSINESS Adjournment

There being no further business,

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned.

 

 

Kenneth Cassel Martin Shank

Assistant Secretary President