MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A public hearing of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, January 28, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. The regular meeting immediately followed.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary
Also present were:
Kenneth Cassel District Manager
William Capko District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Troy Lyn District Engineer
John McKune District Consultant
Jan Zilmer Human Resources
Alvan Jones Water Department
David McIntosh Wastewater Department
Randy Frederick Drainage
Shawn Frankenhauser Drainage
Steve Seigfried Field Superintendant
Bill Benson Keefe, McCullough & Company
Marc Grace Keefe, McCullough & Company
Glen Hanks Glen Hanks Consulting Engineer
Ryan O. Thomas Bohler Engineering
George Balaban Bohler Engineering
George Miller Severn Trent Services
Janice Swade Severn Trent Services
Sandra Demarco Severn Trent Services
The following is a summary of the minutes and actions taken during the January 28, 2013 CSID Board of Supervisors Public Hearing and Regular Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the public hearing to order and called the roll.
SECOND ORDER OF BUSINESS Public Hearing to Consider Vote to Stop Paying Interest on Customer Deposits
There being no comments from the public, the next item followed.
THIRD ORDER OF BUSINESS Close Public Hearing
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the regular meeting to order at 4:05 p.m. and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the December 17, 2012 Meeting
There not being any,
THIRD ORDER OF BUSINESS Consideration of Action Regarding Paying Interest on Customer Deposits
The following was discussed:
The District has been paying two percent on customer deposits for several years. This is an expense to the District.
FOURTH ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FIFTH ORDER OF BUSINESS Presentation and Acceptance of Financial Audit for Fiscal Year 2012
Mr. Benson provided an overview of the financial audit.
· Total revenues were $14.7 Million.
· Total expenses were $10.4 Million.
· The increase in net assets was $4,265,680.
· There was discussion regarding refunding the 2002 Bond.
· No deficiencies were found.
SIXTH ORDER OF BUSINESS Consideration of Permit for BJ’s Restaurant
Mr. Hanks reviewed his recommendation and the following was discussed:
· The applicant proposes to demolish the current structure, replace it with a smaller structure and make improvements to the stormwater management system.
· The site currently does not provide water quality treatment for stormwater runoff and does not meet storage requirements for both the 10 year and 100 year storm events.
· The applicant will provide full water quality treatment for the site. They will meet the 10 year storage requirements in exfiltration trench and will more than double storage for the 100 year storm event.
· Due to lack of record materials it is unknown whether there are stormwater inflows. The applicant will need to identify and accommodate inflows if discovered.
SEVENTH ORDER OF BUSINESS Consideration of Upgrade to PLC Control Panels in Wastewater Plant by ADS Engineering through Globaltech
This work authorization is to upgrade to PLC panels in the wastewater plant. The current SCADA system is obsolete.
EIGHTH ORDER OF BUSINESS Consideration of Bids
A. Fall Arrest System Welding
Mr. McIntosh explained the need for a fall arrest system. Staff recommends awarding the bid to Anzco Inc. in the amount of $45,097.
B. Variable Frequency Drives for High Service Pumps
The VFD controlling pumps #8 and #9 broke and cannot be repaired. One bid was received from Delta Controls in the amount of $17,396.70 for two 150 horsepower VFDs.
C. Hydrological Monitoring Equipment for Stormwater Levels
This is for telemetry of water levels. Two vendors attended the pre-bid meeting; however, only one bid was submitted from Hydrogauge, Inc. in the amount of $17,602.42.
EIGHTH ORDER OF BUSINESS Staff Reports
Mr. Cassel reported the following:
Ř The final amount to change to the alternate stack method of 50 foot stacks is $270,557.54. Approval to proceed with modification of existing candy canes prior to the finalization of the work authorization was requested. A breakdown of costs was provided to the Board. This includes a pay in performance bond, which can be removed.
Ř Proposals were obtained from five companies for tree removal. Staff recommends approving the proposal from the lowest bidder, JLS Tree Service.
Ř Mr. Mena expressed concern whether JLS Tree Service has sufficient experience to remove the large rubber tree. Mr. Daly explained they provide landscape services for the District and have removed trees for the District after hurricanes.
· Utility Billing Work Orders
· Water Break Reports
The above items are for informational purposes.
B. Director of Operations
Mr. Jones provided an update on the ammonium sulfate project. Several issues with the water plant were discussed including warranty work on the skids.
Mr. McIntosh reported the E Plant was restarted and the F Plant is being emptied for inspection. An official report will be completed by February 6, 2013.
Mr. Seigfried reported the lift station project is expected to be completed in March.
Mr. Frederick reported the LP tank project at Pump Station #2 will be completed by the end of the week. The request for bids for the culvert cleaning project is being advertised.
· Human Resources
Mr. Zilmer reported this is the first month of the new pension plan and there have been no issues. The majority of the money from the previous plans has been transferred and the remainder will be transferred within the next few days. The company picnic is April 20, 2013.
Mr. Lyn reported the following:
Ř New data was provided for the wells which is different then the information obtained in June of 2012.
Ř Mr. Robertson, a hydro geologist, will conduct pump testing to make sure the wells are performing and identify capacities in the wells to specify what pump is needed.
Ř They will investigate the possibility of rehabilitating some of the wells.
Mr. Capko reported the following:
· CH2M Hill agreed to separate the fee overpayment issue and deal with it directly. Staff will review the spreadsheet they submitted and provide a counteroffer.
· Mr. Bauman will meet with staff on January 29, 2013 to discuss the bank erosion issue.
NINTH ORDER OF BUSINESS Approval of Financial Statements for December 2012
The Board reviewed the financial statements.
TENTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
· Mr. Mena discussed tree removal. He reviewed Section 27-408(3)(b) of the Broward County Code of Ordinance which states, “removal of any tree that is hazardous to the extent that its continued existence creates an imminent threat to public safety or property” is exempt from Licensing.
· The City Manager and Mayor are willing to discuss and work with the District. They want Mr. Mena, Mr. Capko, Mr. Cassel and Mr. Hearn to meet with the City Manager.
· Mr. Shank complimented Mr. Mena for his work on the tree removal issue.
· Mr. Shank reported NSID will terminate their contract with the District.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
Kenneth Cassel Martin Shank
Assistant Secretary President