A public hearing of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, January 28, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.  The regular meeting immediately followed. 


            Present and constituting a quorum were:


            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary


            Also present were:


            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Woodward                                              District Accountant

            Troy Lyn                                                         District Engineer

            John McKune                                                  District Consultant

            Jan Zilmer                                                       Human Resources      

            Alvan Jones                                                     Water Department

            David McIntosh                                              Wastewater Department

            Randy Frederick                                             Drainage

            Shawn Frankenhauser                                     Drainage

            Steve Seigfried                                               Field Superintendant

            Bill Benson                                                     Keefe, McCullough & Company

            Marc Grace                                                     Keefe, McCullough & Company

            Glen Hanks                                                     Glen Hanks Consulting Engineer

            Ryan O. Thomas                                             Bohler Engineering

            George Balaban                                              Bohler Engineering

            George Miller                                                  Severn Trent Services

            Janice Swade                                                  Severn Trent Services

            Sandra Demarco                                             Severn Trent Services


            The following is a summary of the minutes and actions taken during the January 28, 2013 CSID Board of Supervisors Public Hearing and Regular Meeting.                                                                                        



FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the public hearing to order and called the roll. 

SECOND ORDER OF BUSINESS                        Public Hearing to Consider Vote to Stop Paying Interest on Customer Deposits

            There being no comments from the public, the next item followed.


THIRD ORDER OF BUSINESS                            Close Public Hearing


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the public hearing was closed.




FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the regular meeting to order at 4:05 p.m. and called the roll.


SECOND ORDER OF BUSINESS                        Approval of the Minutes of the December 17, 2012 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the December 17, 2012 meeting and requested any corrections, additions or deletions.

            There not being any,


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the minutes of the December 17, 2012 meeting were approved.


THIRD ORDER OF BUSINESS                            Consideration of Action Regarding Paying Interest on Customer Deposits

            The following was discussed:


Mr. Mena MOVED to stop paying interest on customer deposits and it was seconded by Mr. Shank.


            The District has been paying two percent on customer deposits for several years.  This is an expense to the District.


On VOICE vote with all in favor the motion as previously stated passed.


FOURTH ORDER OF BUSINESS                        Audience Comments

            There not being any, the next item followed. 


FIFTH ORDER OF BUSINESS                             Presentation and Acceptance of Financial Audit for Fiscal Year 2012

            Mr. Benson provided an overview of the financial audit.

·         Total revenues were $14.7 Million.

·         Total expenses were $10.4 Million.

·         The increase in net assets was $4,265,680.

·         There was discussion regarding refunding the 2002 Bond.

·         No deficiencies were found. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financial audit for Fiscal Year 2012 was accepted.


SIXTH ORDER OF BUSINESS                             Consideration of Permit for BJ’s Restaurant

            Mr. Hanks reviewed his recommendation and the following was discussed:

·         The applicant proposes to demolish the current structure, replace it with a smaller structure and make improvements to the stormwater management system.

·         The site currently does not provide water quality treatment for stormwater runoff and does not meet storage requirements for both the 10 year and 100 year storm events.

·         The applicant will provide full water quality treatment for the site.  They will meet the 10 year storage requirements in exfiltration trench and will more than double storage for the 100 year storm event. 

·         Due to lack of record materials it is unknown whether there are stormwater inflows.  The applicant will need to identify and accommodate inflows if discovered.


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the permit for BJ’s Restaurant was approved. 


SEVENTH ORDER OF BUSINESS                      Consideration of Upgrade to PLC Control Panels in Wastewater Plant by ADS Engineering through Globaltech

            This work authorization is to upgrade to PLC panels in the wastewater plant.  The current SCADA system is obsolete.


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor Work Authorization #72 upgrading to PLC Control Panels was approved.


EIGHTH ORDER OF BUSINESS                         Consideration of Bids

            A.        Fall Arrest System Welding

            Mr. McIntosh explained the need for a fall arrest system.  Staff recommends awarding the bid to Anzco Inc. in the amount of $45,097.


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the fall arrest system welding was awarded to Anzco, Inc. in the amount of $45,097.


            B.        Variable Frequency Drives for High Service Pumps

            The VFD controlling pumps #8 and #9 broke and cannot be repaired.  One bid was received from Delta Controls in the amount of $17,396.70 for two 150 horsepower VFDs. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the bid for Variable Frequency Drives was awarded to Delta Controls in the amount of $17,396.70.


            C.        Hydrological Monitoring Equipment for Stormwater Levels

            This is for telemetry of water levels.  Two vendors attended the pre-bid meeting; however, only one bid was submitted from Hydrogauge, Inc. in the amount of $17,602.42.


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the bid for hydrological monitoring equipment was awarded to Hydrogauge, Inc. in the amount of $17,602.42.


EIGHTH ORDER OF BUSINESS                         Staff Reports

A.                Manager

            Mr. Cassel reported the following:

Ř  The final amount to change to the alternate stack method of 50 foot stacks is $270,557.54.  Approval to proceed with modification of existing candy canes prior to the finalization of the work authorization was requested.  A breakdown of costs was provided to the Board.  This includes a pay in performance bond, which can be removed.


On MOTION Mr. Holland seconded by Mr. Mena with all in favor Work Authorization #73 was approved with removal of the pay in performance bond. 


Ř  Proposals were obtained from five companies for tree removal.  Staff recommends approving the proposal from the lowest bidder, JLS Tree Service.


Mr. Holland MOVED to approve the lowest bid from JLS Tree Service at a total cost of $15,990 and it was seconded by Mr. Shank.


Ř  Mr. Mena expressed concern whether JLS Tree Service has sufficient experience to remove the large rubber tree.  Mr. Daly explained they provide landscape services for the District and have removed trees for the District after hurricanes. 


On VOICE vote with all in favor the motion as previously stated passed. 


·         Utility Billing Work Orders

·         Water Break Reports

            The above items are for informational purposes.


            B.        Director of Operations

·         Water

            Mr. Jones provided an update on the ammonium sulfate project.  Several issues with the water plant were discussed including warranty work on the skids.


·         Sewer

            Mr. McIntosh reported the E Plant was restarted and the F Plant is being emptied for inspection.  An official report will be completed by February 6, 2013. 


·         Field

Mr. Seigfried reported the lift station project is expected to be completed in March.


·         Stormwater

            Mr. Frederick reported the LP tank project at Pump Station #2 will be completed by the end of the week.  The request for bids for the culvert cleaning project is being advertised.   



·         Human Resources

            Mr. Zilmer reported this is the first month of the new pension plan and there have been no issues.  The majority of the money from the previous plans has been transferred and the remainder will be transferred within the next few days.  The company picnic is April 20, 2013.


D.        Engineer

            Mr. Lyn reported the following:

Ř  New data was provided for the wells which is different then the information obtained in June of 2012. 

Ř  Mr. Robertson, a hydro geologist, will conduct pump testing to make sure the wells are performing and identify capacities in the wells to specify what pump is needed.

Ř  They will investigate the possibility of rehabilitating some of the wells.     


C.        Attorney

            Mr. Capko reported the following:

·         CH2M Hill agreed to separate the fee overpayment issue and deal with it directly.  Staff will review the spreadsheet they submitted and provide a counteroffer. 

·         Mr. Bauman will meet with staff on January 29, 2013 to discuss the bank erosion issue. 

NINTH ORDER OF BUSINESS                            Approval of Financial Statements for December 2012

            The Board reviewed the financial statements. 


TENTH ORDER OF BUSINESS                           Supervisors’ Request

            The following was discussed:

·         Mr. Mena discussed tree removal.  He reviewed Section 27-408(3)(b) of the Broward County Code of Ordinance which states, “removal of any tree that is hazardous to the extent that its continued existence creates an imminent threat to public safety or property” is exempt from Licensing. 

·         The City Manager and Mayor are willing to discuss and work with the District.  They want Mr. Mena, Mr. Capko, Mr. Cassel and Mr. Hearn to meet with the City Manager. 

·         Mr. Shank complimented Mr. Mena for his work on the tree removal issue.

·         Mr. Shank reported NSID will terminate their contract with the District. 


ELEVENTH ORDER OF BUSINESS                  Adjournment

            There being no further business,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned.





Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President