A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, July 16, 2012 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 


            Present and constituting a quorum were:


            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary


            Also present were:


            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Woodward                                              District Accountant

            John McKune                                                  District Consultant

            David McIntosh                                              Wastewater Department

            Ed Stover                                                        Water Department

            Randy Frederick                                             Drainage Supervisor

            Jan Zilmer                                                       Human Resources

            Curtis Dwiggins                                              Field Supervisor

            Troy Lyn                                                         Globaltech, Inc.

            Paul Gandy                                                     Globaltech, Inc.

            Joe Brown                                                       Lanzo Construction

            Larry Bower                                                    CH2M Hill

            Frank Becker                                                   Egis Insurance & Risk Advisors

            Mack Grimmel                                                Egis Insurance & Risk Advisors

            Charles Wegman                                             Resident                                                                     

            The following is a summary of the minutes and actions taken during the July 16, 2012 CSID Board of Supervisors Meeting.                                                                                                                                                              

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll. 


SECOND ORDER OF BUSINESS                        Approval of the Minutes of the June 18, 2012 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the June 18, 2012 meeting and requested any corrections, additions or deletions.

            There not being any,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the June 18, 2012 meeting were approved.


THIRD ORDER OF BUSINESS                            Audience Comments

             There not being any, the next item followed.


FOURTH ORDER OF BUSINESS                        Lanzo Construction

·         Project Updates

            Mr. Bower provided the Board with the following updates: 

Ř  The Health Department conducted an inspection. 

Ř  The deficiencies previously noted several months ago were corrected.

Ř  CH2M Hill is awaiting pictures from the contractor; then they will prepare a completion package for the Health Department. 

Ř  As-built drawings are being worked on and should be completed by early next week.

Ř  They are waiting for pressure tests, a letter from the engineer certifying the project is complete and completion of the DEP application form.  They anticipate everything will be completed and turned into the Health Department by the end of this month.

Ř  Mr. Mena offered to assist with expedition of any items needed from the city. 

Ř  He is in the process of preparing Change Order #4, which is the final change order for the project. 

Ř  Mr. McKune requested an update on the O&M manual for the nano plant.  CH2M Hill is in the process of reviewing notes and making final changes.  It should be ready by the end of this week.  Mr. Johnson will provide training to staff.


FIFTH ORDER OF BUSINESS                             Distribution of the Proposed Water and Sewer Budget for Fiscal Year 2013 and Consideration of Resolution 2012-3, Approving the Budget and Setting the Public Hearing

            Ms. Woodward reviewed the proposed water and sewer budget for Fiscal Year 2013.

·         Debt service expenditures are budgeted in excess of $4 Million representing principal and interest payments to be made.  This is the first of two years where the District will pay $4 Million and then it will reduce to $3.1 Million.

·         The revenue reflects a rate increase scheduled to take effect October 1, 2012. 

·         Expenditures are based on information provided by department supervisors. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Resolution 2012-3, approving the proposed water and sewer budget and setting a public hearing for August 20, 2012 at 4:00 p.m., was adopted. 


SIXTH ORDER OF BUSINESS                             Globaltech, Inc. Presentation – RO Plant Project Findings

            Mr. Lyn provided the Board with a presentation on Globaltech’s RO plant findings, a copy of which is attached hereto and made a part of the public record. 


FOURTH ORDER OF BUSINESS                        Lanzo Construction (Continued)

·         Project Updates

            Mr. Brown provided a brief update and stated they hope to have everything completed by next month. 


SEVENTH ORDER OF BUSINESS                      Consideration of Work Authorizations

A.                Amendment No. 1 to M&A Work Authorization No. 1 – McKune & Associates, Inc.

            There being no questions or comments,


On MOTION by Mr. Holland seconded by Mr. Mena with all in favor Amendment No. 1 to M&A Work Authorization No. 1 with McKune & Associates, Inc. was approved.


B.                 Work Authorization GT-2012-01 for Ammonium Sulfate System – Globaltech, Inc.

            There being no questions or comments,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization GT-2012-01 with Globaltech was approved.


C.                Work Authorization GT-2012-02 for Well Upgrade Analysis Report – Globaltech, Inc.

            There being no questions or comments,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization GT-2012-02 with Globaltech was approved. 


EIGHTH ORDER OF BUSINESS                         Discussion of Water Resources Task Force Resolution by Broward County

            Mr. Mena provided the Board with an update on the last Broward County Water Resources Task Force meeting. 

·         They are proposing to amend the rules to appoint new members to the Task Force. 

·         This Board will be required to appoint a staff member as a second representative to the Task Force. 

·         Mr. Cassel recommends appointing two individuals, suggesting appointment of Mr. Stover as the lead representative and Mr. Frankenhauser as the alternate representative. 

·         Mr. Holland suggested Mr. McIntosh as the representative due to Mr. Stover’s heavy workload. 


NINTH ORDER OF BUSINESS                            Staff Reports

A.                Manager

·         Consideration of Interlocal Agreement with North Springs Improvement District

            Mr. Shank reported NSID decided to utilize the District’s billing services.


On MOTION by Mr. Holland seconded by Mr. Shank with all in favor the Interlocal Agreement with NSID was approved. 


·         Utility Billing Work Orders

            This item is for informational purposes only.


·         Rescheduling of September Meeting Date


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the September 17, 2012 meeting was rescheduled to September 10, 2012.


            Mr. Cassel stated at the last meeting the Board authorized staff to award a bid for cleaning and disposing of waste for Plant E at an amount not to exceed $29,000.  The lowest bid from Shenandoah Construction came in at $32,500. 


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the bid to clean and dispose of waste for Plant E was awarded to Shenandoah Construction.


B.                 Director of Operations

·         Water

            Mr. Stover thanked Globaltech, Inc. for their report on the RO Plant.  He noted a drain was filled with blacktop when Lanzo paved the street.  Mr. Brown stated they walked the area and did not see the drain.  They will uncover the drain once it is located.


·         Sewer

            Mr. McIntosh stated there was an issue with the emergency generator’s transfer switch.  A new generator was purchased for $14,500.  The other one is being repaired as a backup. 

·         Stormwater

            There being no report, the next item followed.


·         Field

            A brief update was provided on Lift Station #1. 


·         Human Resources

            Mr. Zilmer reported a salary increase for employees was provided as well as improvement of pension benefits.  The insurance plan will also be improved at no cost increase.  The broker will be in the office tomorrow to review the Cigna insurance plan and gap coverage, which will help employees with their deductibles. 

            Mr. Shank would like the District to cover the first $500 of gap insurance deductibles.  There was Board consensus to do this.


C.                Attorney

·         Motion to Appoint Globaltech, Inc, Engineer of Record for the Bond Issue

            Mr. Capko requested the Board pass a motion naming Globaltech, Inc. the consulting engineer of record pursuant to the Series 2007 Bond Resolution. 


Mr. Mena MOVED to name Globaltech, Inc. the consulting engineer of record pursuant to the Series 2007 Bond Resolution and Mr. Shank seconded it.


Ř  Mr. Mena stated he has a problem with engineers charging regular engineering fees to attend Board meetings.  He does not mind if they charge a different fee.

Ř  Mr. Cassel stated if there is an issue on the agenda Globaltech, Inc. will discuss it at a regular meeting; this is covered under the standard contract.  Mr. McKune has a flat fee.

Ř  Mr. Mena asked if staff understands any change orders or work authorizations need to go through Mr. Cassel and Mr. Daly.

Ř  Mr. Cassel responded staff is to go to Mr. Daly first with their problems and then to him with two to three ideas for possible resolution. 


On VOICE vote with all in favor the motion as previously outlined passed.   


·         Discussion Regarding Potential Changes to Enabling Legislation

            Mr. Capko stated the Board needs to begin thinking about the next legislation session.  He suggested Mr. Lewis attend the next meeting to discuss further. 

            He also clarified the meeting minutes from June 18, 2012 wherein it was stated the CH2M Hills attorney did respond to the demand letter. The CH2M Hill attorney did not respond to the follow up correspondence. 


D.                Engineer

            Mr. Lyn thanked the Board for selecting Globaltech, Inc. and reported they are reviewing a permit application for Chase Bank.


TENTH ORDER OF BUSINESS                           Approval of June Financials and Check Registers

            There being no questions or comments,


On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the June financials and check registers were approved. 


ELEVENTH ORDER OF BUSINESS                  Supervisors’ Requests

            The following comments were made:

·         Mr. Shank acknowledged Mr. Hosein, a District employee, for jumping into a canal to save a woman and her children after a car accident.   The Board directed staff to give Mr. Hosein back the sick time he used after the accident. 

·         Mr. Shank thanked Mr. Daly, Ms. Woodward and Mr. Cassel for their input, which resulted in a pay increase for District employees. 

·         Mr. Daly commended the Board for voting to provide better pension options to District employees. 


TWELFTH ORDER OF BUSINESS                     Adjournment

            There being no further business at this time,


On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the meeting was adjourned. 





Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President