MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, September 10, 2012 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.

 

Present and constituting a quorum were:

Martin Shank President

Theodore Mena Vice President

Duane Holland Secretary

Also present were:

Kenneth Cassel District Manager

William Capko District Counsel

Dan Daly Director of Operations

Kay Woodward District Accountant

Troy Lyn District Engineer

John McKune District Consultant

David McIntosh Wastewater Department

Ed Stover Water Department

Jan Zilmer Human Resources

Randy Frederick Drainage Supervisor

Steve Seigfried Field Superintendant

The following is a summary of the minutes and actions taken during the September 10, 2012 CSID Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS Roll Call

Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS Approval of the Minutes of the August 20, 2012 Meeting

Mr. Shank stated each Board member received a copy of the minutes of the August 20, 2012 meeting and requested any corrections, additions or deletions.

There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the August 20, 2012 meeting were approved.

 

THIRD ORDER OF BUSINESS Audience Comments

There not being any, the next item followed.

 

FOURTH ORDER OF BUSINESS Staff Reports

A.                Manager

         Project Closeout Update

The following was discussed:

  Mr. Cassel stated all information was provided to Broward County two weeks ago for their review. Once the Health Department completes their review, it will be provided to the city for closeout.

  Mr. Shank stated Lanzo communicated they will not plant trees until they get paid. The Board agreed the District will not pay them until they plant the trees.

  Final payment in the amount of $50,000 was made in accordance with the settlement agreement.

  Mr. Shank asked if a painter was selected to do the work on Plant E. Mr. McIntosh reported Southland Painting, Corp. was contracted at a cost of $158,000.

  Mr. Cassel stated the painting and welding work will be coordinated to expedite all the work.

  The request for bids for re-roofing will be re-advertised. Only one bid came in and it was rejected for being too high.

 

         Utility Billing Work Orders

The above item is for informational purposes only.

 

B. Director of Operations

         Water

The following was discussed:

  Mr. Stover reported they are still waiting for the Certificate of Occupancy.

  Training of the new plant is two-thirds complete.

  There are a couple of leaks which need to be addressed. Mr. Cassel asked Mr. Stover to forward the information to him and he will follow up.

  Mr. Holland asked about the research on the drawdown and pressure of the wells. Staff is in the evaluation process. A survey of the wells was performed. They are looking at replacing the motor and pump in some of the wells to increase flow. A final recommendation will be ready next week.

  Mr. Stover stated gauges and draw-downs were installed so information can be read through SCADA.

  A presentation was given to staff on a waterless fire suppression system, which is harmless to humans, paper and electronics. It lowers the temperature to put out fires.

 

         Sewer

Mr. McIntosh reported the backup pump is being worked on and should be running by next week.

 

         Stormwater

Mr. Frederick reported the following:

  He followed up with Mr. Hollands contact to discuss the snakehead removal program.

  There were no flooding issues during the tropical storm.

  Mr. Mena mentioned the canal bordering his house is full of debris. Mr. Frederick explained they are cleaning up, but debris comes out of the pump station when pumping occurs.

 

         Field

Mr. Seigfried reported the following:

  Relining of Lift Station #1 was delayed a week due to the tropical storm. The project is currently being worked on.

  There were some scheduling issues with Lift Station #32.

  Lift Station #30 is complete.

 

         Human Resources

The following was discussed:

  Mr. Zilmer reported all department managers completed performance appraisals of the employees.

  Mr. Zilmer is researching pension benefit plans with Ms. Woodward.

  Cigna has been contacted to schedule flu shots for District employees.

 

 

C.                Attorney

The following was discussed:

  Mr. Capko informed the Board any proposed bills need to be submitted to the Broward Delegation office by October 31, 2012. The Board agreed not to move forward with legislation this year.

  There has been no communication from CH2M Hill. A final demand will be submitted to CH2M Hill this week.

 

D.                Engineer

Mr. Lyn reported the following:

  They are working with the Health Department on the Ammonium Sulfate project and will hopefully be going to the Building Department this week. Mr. Mena will assist in expediting the process through the Building Department.

  Mr. Shank asked if it will help with what is coming out of the goosenecks. Mr. Lyn responded it will not. He is doing preliminary work and asked the vendor to look at the cost for stack. It will cost approximately $120,000 to have it installed as opposed to $750,000 for a chemical deodorizer.

  The Board requested Mr. Lyn provide them with the three options for this project.

 

FIFTH ORDER OF BUSINESS Supervisors Requests

The following was discussed:

  Mr. Holland commended District staff for their work during the tropical storm.

  Mr. Mena brought up the contract with Severn Trent Services. The following was discussed:

         Mr. Shank met with Mr. Koncar to discuss the scope of services and fees.

         An agreement is being finalized to be brought before the Board at the October meeting.

         Repetitive oversights of financial functions were removed from the scope of services and the fee was reduced by approximately $30,000.

         Clauses will also be included giving the Board input over and approval of the District manager. There is a 30 day termination clause in favor of the District if Severn Trent Services changes the District manager without the Boards approval.

  Mr. Daly revised verbiage in the Interlocal Agreement with SWCD because they were misinterpreting language in the agreement. Staff is waiting to here back from SWCD. Mr. Mena was upset he was not kept informed about this.

 

SIXTH ORDER OF BUSINESS Adjournment

There being no further business,

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the meeting was adjourned.

 

 

 

Kenneth Cassel Martin Shank

Assistant Secretary President