MINUTES OF MEETING CORAL SPRINGS IMPROVEMENT DISTRICT

The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held Monday, December 20, 2021 at 4:00 p.m. at the District Office at 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:

Martin Shank	President	
Len Okyn	Vice President	
Chuck Sierra	Secretary	
Also present were:		
Ken Cassel	District Manager	
Seth Behn	District Attorney	
David Melntosh	Director of Operations	
Joe Stephens	Director of Utilities (Via Telephone)	
Marta Rubio	Director of Finance and Accounting	
Jan Zilmer	Human Resources (Via Telephone)	
Rick Olson	District Engineer	
Shawn Frankenhauser	Stormwater Department (Via Telephone)	
Curt Dwiggins	Field Department (Via Telephone)	
Christian McShea	Water Department (Via Telephone)	
Mike Hosein	Wastewater Department (Via Telephone)	
David Berringer	Utility Billing and Customer Service	
Pedro Vazquez	Maintenance Department (Via Telephone)	
The following is a summary of the discussions and actions taken.
FIRST ORDER OF BUSINESS	Call to Order
Mr. Cassel called the meeting to order at 4:00 p.m. and called the roll.
SECOND ORDER OF BUSINESS	Approval of the Minutes of the
November 15, 2021 Meeting
There being no questions or comments,

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor, the minutes of the November 15, 2021 meeting were approved.

December 20, 2021	Coral Springs Improvement District

THIRD ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

FOURTH ORDER OF BUSINESS	Financials for November 2021
Ms. Rubio reported the following:
The District has collected 78% of the assessments to date.
The District has already spent 60% of what was budgeted for the purchase of aquatic chemicals. Mr. Frankenhauser explained due to supply issues impacted by the pandemic, they purchased the chemicals now instead of in May of 2022.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the November 2021 financials were approved.

FIFTH ORDER OF BUSINESS	Consideration of Amendment to
Shenandoah Contract 2016-01 to Allow for an Additional Larger Tank During the 2021/2022 Contract Period
Mr. Hosein reviewed the amendment to the Shenandoah contract.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the amendment to the Shenandoah contract 2016-01 to allow for an additional larger tank during the 2021/2022 contract period was approved.

SIXTH ORDER OF BUSINESS	Consideration of a Request by Staff for
Board Approval of a Contract with Waco Filters Corp for the Purchase of Cartridge Filters, Piggybacking Off the Terms of the Contract with Palm Beach County Including any Renewals or Extensions
The contract with Waco Filters Corp was reviewed.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the contract with Waco Filters Corp for the purchase of cartridge filters, piggybacking off the terms of the contract with Palm Beach County, including any renewals or extensions, was approved.

2

December 20, 2021	Coral Springs Improvement District

SEVENTH ORDER OF BUSINESS	Consideration of Staff Request to Ratify
Change Order #1 to the Envirowaste Contract (Staff Agreed to the Change Order due to the Urgent Nature of Work. The Change Order Entails Installing Three Liners in Basin 16 to Resolve the Misalignments and Sinkholes. Envirowaste was Already Mobilized in the Area.)
Mr. Dwiggins provided an overview of the change order to be ratified.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor Change Order #1 to the Envirowaste contract was ratified.

EIGHTH ORDER OF BUSINESS	Consideration of Request by Staff for
Board Approval of a Contract with Water Systems Optimization (WSO) to Conduct a Water Loss Control Master Plan for the District in the Amount of
$132,640, Piggybacking Off the Metropolitan Government of Nashville and Davidson County Contract for Leak Detection Program
Discussion ensued regarding the possibility of splitting the costs in two parts by approving the leak detection first.

On MOTION by Mr. Sierra seconded by Mr. Okyn with all in favor contracting Water Systems Optimization to perform leak detection was approved at a cost not to exceed $45,000.

NINTH ORDER OF BUSINESS	Consideration of Work Authorizations
Work Authorization #194 for House Bill 53 Needs Assessment for a Total Cost of $19,888
Mr. Olson reviewed the work associated with Work Authorization #194, which is for a report required under House Bill 53.
On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor Work Authorization #194 for House Bill 53 needs assessment was approved for a total cost of $19,888.

3

December 20, 2021	Coral Springs Improvement District

Work Authorization #198 for Site 7 Canal Bank Stabilization Design and Site 8 Canal Bank Stabilization Design and Construction for Total Cost of $422,552
Mr. Olson reviewed the work associated with Work Authorization #198.

On MOTION by Mr. Sierra seconded by Mr. Okyn with all in favor Work Authorization #198 for Site 7 canal bank stabilization design and Site 8 canal bank stabilization design and construction was approved at a total cost of $422,552.

Work Authorization #199 for Pump Stations 1&2 - LP Gas Tank Replacement for a Total Cost of $108,971
Dr. Shank questioned why sales tax is included in the costs. Mr. Olson explained it is because they are subcontracting with Sungas Petroleum Services.

On MOTION by Mr. Sierra seconded by Mr. Okyn with all in favor Work Authorization #199 for Pump Stations 1&2-LP gas tank replacement was approved at a total cost of $108,971.

Work Authorization #200 for Pump Stations 1&2 - Trash Rack Bracket Replacement for a Total Cost of $108,593
Mr. Frankenhauser explained the need to replace the brackets on the pump stations.

On MOTION by Mr. Sierra seconded by Mr. Okyn with all in favor Work Authorization #200 for Pump Stations 1&2 trash rack bracket replacement was approved at a total cost of
$108,593.

TENTH ORDER OF BUSINESS	Engineer's Report
Mr. Olson reviewed his report, a copy of which is attached hereto and made a part of the public record.
ELEVENTH ORDER OF BUSINESS	Staff Reports
Manager - Ken Cassel
Mr. Cassel stated he has not heard back from the City of Coral Springs. He expects to hear from them after the new year.

4

December 20, 2021	Coral Springs Improvement District

Department Reports
Operations - David McIntosh
Mr. McIntosh reported the following:
They have been working with Quest to prepare for the referendum as well as looking at mission and vision statements. Last week they looked at options for a new CSID logo. They are also looking at social media policies.
They are working with C3 on a new cybersecurity policy.

Utilities Update - Joe Stephens
Mr. Stephens reported he has been working on grants with RMPK and Broward
County Emergency Division to get the District's projects on the LMS list.

Utility Billing Customer Service Report - Dave Berringer
Mr. Berringer reviewed his report, a copy of which is attached hereto and made part
of the public record.

Water - Christian McShea
Mr. McShea reviewed his report, a copy of which is attached hereto and made part
of the public record.

Wastewater - Mike Hosein
Mr. Hosein reviewed his report, a copy of which is attached hereto and made part of
the public record.
Stormwater - Shawn Frankenhauser
Mr. Frankenhauser reviewed his report, a copy of which is attached hereto and made part of the public record.

Field - Curt Dwiggins
Mr. Dwiggins reviewed his report, a copy of which is attached hereto and made part
of the public record.

Maintenance Report - Pedro Vasquez
Mr. Vasquez reviewed his report, a copy of which is attached hereto and made part
of the public record.

5

December 20, 2021	Coral Springs Improvement District

Human Resources - Jan Zilmer
Mr. Zilmer reported December 22, 2021 is the last payroll for the year. He reminded managers to make sure the times submitted are correct.
Motion to Accept Department Reports

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor, the Department Reports were accepted.

Attorney
Mr. Behn discussed a case involving a Chapter 298 drainage district in Martin County regarding assessments challenged by the water improvement district.
TWELFTH ORDER OF BUSINESS	Supervisors' Requests
The Board wished everyone Happy Holidays.
THIRTEENTH ORDER OF BUSINESS	Adjournment
There being no further business,

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the meeting was adjourned.

Kenneth Cassel
Assistant Secretary	President

6