Coral Springs Improvement District

Agenda September 20, 2021

Coral Springs Improvement District
September 13, 2021 Board of Supervisors
Coral Springs Improvement District Dear Board Members:
The regular meeting and public hearing of the Board of Supervisors of the Coral Springs Improvement District will be held Monday, September 20, 2021, at 4:00 p.m. at the District Offices, 10300 NW 11th Manor, Coral Springs, Florida. In order to comply with CDC guidelines on social distancing due to Covid-19, members of the public can attend via conference call by dialing 1-646-838-1601, meeting ID 927689281#. Following is the advance agenda for the meeting.

Call to Order
Approval of the Minutes of the August 16, 2021 Meeting
Audience Comments
Approval of Financial Statements for August 2021
Public Hearing to Consider the Adoption of the Water and Sewer Budget for Fiscal Year 2022, Resolution 2021-7
Change Order #1 with AECOM for a Decrease of $3,986.49
Consideration of Award of Aquatic Chemical Bid to Low Bidder for Each Chemical (Tie Bids will be Awarded in Accordance with Board Resolution 2018-20, Section
1.01 and Purchases will be Rotated Among the Tied Bidders)
Consideration of Request by Staff for Board Approval for the District to Piggyback off the Contract, Including any Extensions, between the City of Fort Lauderdale and Allied Universal Corp. for the Purchase of Sodium Hypochorite
Consideration of a Sole Source Purchase Agreement with RG3 for the Purchase of Replacement Meters for our Commercial Accounts on an As Needed Basis
Consideration of a Contract with Polydyne for the Purchase of Polymer for the Wastewater Department, Piggybacking on a Contract between Polydyne Inc. and Hillsborough County Including any Contract Extensions
Consideration of Work Authorizations
Work Authorization #192 for Canal Right-of-Way Tree Inventory for a Total Cost of $182,524
Work Authorization #193 for WWTP Operating Permit Renewal for a Total Cost of $32,367
Engineer’s Report
Staff Reports
Manager – Ken Cassel
Resolution 2021-8, Updating Treasurers/Assistant Treasurers of the District
Department Reports
Operations – David McIntosh

Coral Springs Improvement District
Utilities Update – Joe Stephens
Utility Billing Customer Service Report – Dave Berringer
Water – Christian McShea
Wastewater – Tom Kedrierski
Stormwater – Shawn Frankenhauser
Field – Curt Dwiggins
Maintenance Report – Pedro Vasquez
Human Resources – Jan Zilmer
Motion to Accept Department Reports
Attorney
Supervisors’ Requests
Adjournment

Any supporting documents not included in the agenda package will be distributed at the meeting. If you have any questions prior to the meeting, please contact me.

Sincerely,
Kenneth Cassel/sd District Manager

cc:	District Staff Terry Lewis Seth Behn Rick Olson Beverley Servé Stephen Bloom

Second Order of Business

MINUTES OF MEETING CORAL SPRINGS IMPROVEMENT DISTRICT

The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held Monday, August 16, 2021 at 4:00 p.m. at the District Office at 10300 NW 11th Manor, Coral Springs, Florida.

Present and constituting a quorum were:

Martin Shank	President	
Len Okyn	Vice President	
Chuck Sierra	Secretary (Via Telephone)	

Also present were:

Ken Cassel	District Manager
Terry Lewis	District Attorney
David McIntosh	Director of Operations
Joe Stephens	Director of Utilities
David Schuman	District Engineer (Via Telephone)
Marta Rubio	District Accountant (Via Telephone)
Jan Zilmer	Human Resources (Via Telephone)
Shawn Frankenhauser	Stormwater Department (Via Telephone)
Curt Dwiggins	Field Department (Via Telephone)
Christian McShea	Water Department (Via Telephone)
Tom Kedrierski	Wastewater Department (Via Telephone)
David Berringer	Utility Billing and Customer Service
Miguel Almaral	Maintenance Department (Via Telephone)
Glen Hanks	Glen Hanks Consulting Engineers

The following is a summary of the discussions and actions taken.

FIRST ORDER OF BUSINESS	Call to Order
Mr. Cassel called the meeting to order at 4:00 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Approval of the Minutes of the July 19, 2021
Meeting
Each Board member received a copy of the minutes of the July 19, 2021 meeting, and any additions, corrections or deletions were requested.
There being none,

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the minutes of the July 19, 2021 meeting were approved.

THIRD ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

FOURTH ORDER OF BUSINESS	Consideration of SWM Permit #2021-4 for
Fire Station 64 on Ramblewood Drive
Mr. Hanks reviewed the proposed plans and recommended approval.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor Permit 2021-4 for Fire Station 64 was approved.

FIFTH ORDER OF BUSINESS	Approval of Financial Statements for July 2021
There being no questions or comments,

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the financial statements for July 2021 were approved.

SIXTH ORDER OF BUSINESS	Public Hearing to Consider the Adoption of the Fiscal Year 2022 General Fund Budget

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the regular meeting was suspended.

Mr. Cassel declared the public hearing open.
There were no comments from the public.

On MOTION by Mr. Okyn seconded by Dr. Shank with all in favor the public hearing was closed, and the regular meeting convened.

Resolution 2021-5, Adopting the General Fund Budget for Fiscal Year 2022
The Board reviewed the proposed budget.
Dr. Shank proposed reducing the assessments by $700,000 since there are now sufficient funds in the reserves

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor Resolution 2021-5, adopting the general fund budget for Fiscal Year 2022 setting the final figure at $3,089,000 and adjusting the rate per ERU to generate that revenue, was adopted.

Resolution 2021-6, Levying Non-Ad Valorem Assessments for Fiscal Year 2022

On MOTION by Mr. Sierra seconded by Mr. Okyn with all in favor Resolution 2021-6, Levying Non-Ad Valorem Assessments for Fiscal Year 2022, was adopted.

SEVENTH ORDER OF BUSINESS	Consideration of Addition of Electronic
Communications Manager to the Services Provided to CSID by Paymentus
Mr. Berringer provided an overview of the proposal to add an Electronic Communications Manager to the services provided by Paymentus. This would only be used on an as needed basis.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the Paymentus proposal to add Electronic Communications Manager to the services provided was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Contract	with	Quest
Corporation for Public Relation Services Piggybacking Off the Central Florida Expressway Authority (pricing to be negotiated by staff pending Board approval of contract)
Mr. McIntosh provided an update on his meeting with Mr. Cassel and Mr. Stephens to analyze the proposals provided at the previous meeting. They recommend engaging Quest Corporation for public relation services.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the contract with Quest Corporation to provide public relation services, piggybacking off the Central Florida Expressway Authority contract, was approved and staff was authorized to contract with SA Nelson and Associates if there is a conflict of interest with the City.

NINTH ORDER OF BUSINESS	Consideration of Contract and Proposal from C3 to Provide IT Related Services for an Initial Term of 36 Months Piggybacking Off the GSA Contract, Penetration Test for Website and Purchase and Installation of Domain Server and Other Non-Recurring Applications
Mr. McIntosh reviewed the proposal from C3. Discussion ensued.

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the proposal from C3 to provide IT related services for an initial term of 36 months, piggybacking off the GSA contract, penetration test for website and purchase and installation of domain server and other non-recurring applications was approved.

TENTH ORDER OF BUSINESS	Engineer’s Report
Mr. Schuman reviewed his report, a copy of which is attached hereto and made part of the public record.

ELEVENTH ORDER OF BUSINESS	Staff Reports
Manager – Ken Cassel
Proposed Meeting Schedule for Fiscal Year 2022

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the meeting schedule for Fiscal Year 2022 was approved as presented.

Mr. Cassel provided an update on meetings with the City of Coral Springs.
Mr. Cassel provided an after-action report regarding the issue with the wire transfer.
Dr. Shank requested a workshop with Inframark to discuss further.

Department Reports
Operations – David McIntosh
Mr. McIntosh reported the following:
A District employee was involved in a car accident about a year ago. A law firm contacted the District regarding this accident and information was provided to the insurance company.
Regarding the cyber-attack, the insurance agent does not feel it is in the District’s best interest to make a claim due to the amount involved. They offered to attach a grant in the amount of $10,000.

Utilities Update – Joe Stephens
Mr. Stephens reported the following:
He has been working with Ryan on a grant under the Rebuild Florida Infrastructure Program for the lift station generators.
There was some back and forth with the Department of Agriculture on the grant for blowers #4 and #5.
He is working with Ryan on other opportunities for infrastructure grants.
He met with staff last week on the Emergency Response Plan.
There was Board consensus to allow the Vice President to sign any necessary documents related to the grants if the President is not available.

Utility Billing Customer Service Report – Dave Berringer
Mr. Berringer reviewed his report, a copy of which is attached hereto and made part of the public record.

Water – Christian McShea
Mr. McShea reviewed his report, a copy of which is attached hereto and made part of the public record.

Wastewater – Tom Kedrierski
Mr. Kedrierski reviewed his report, a copy of which is attached hereto and made part of the public record.

Stormwater – Shawn Frankenhauser
Mr. Frankenhauser reviewed his report, a copy of which is attached hereto and made part of the public record.

Field – Curt Dwiggins
Mr. Dwiggins reviewed the Field Report, a copy of which is attached hereto and made part of the public record.

Maintenance Report – Miguel Almaral
Mr. Almaral reviewed his report, a copy of which is attached hereto and made part of the public record.

Human Resources – Jan Zilmer
Mr. Zilmer discussed Covid-19 policy related issues. Discussion ensued.

On MOTION by Mr. Okyn seconded by Dr. Shank with Mr. Okyn and Dr. Shank voting aye, and Mr. Sierra voting nay, the District’s written policy on Covid-19, making vaccinations a condition of employment with a time certain to get vaccinated receiving the first vaccine by August 31, 2021, the second vaccine by September 30, 2021, was approved.

On MOTION Mr. Okyn seconded by Dr. Shank with all in favor extending paid sick leave by two additional weeks for vaccinated employees who contract Covid-19 was approved.

On MOTION by Mr. Okyn seconded by Dr. Shank with Mr. Okyn and Dr. Shank voting aye and Mr. Sierra voting nay the Covid-19 protocol for vendors was approved pending District Counsel’s review.

Motion to Accept Department Reports

On MOTION by Mr. Okyn seconded by Dr. Shank with all in favor the Department Reports were accepted.

Attorney
Mr. Lewis reported the following:
He worked with Mr. McIntosh to try to find a way to relieve the District of permitting provisions for mitigation of tree removal on the District’s rights-of-ways and property.
Dr. McIntosh complemented Mr. Lewis for his responsiveness on any requests sent to him for review.

TWELFTH ORDER OF BUSINESS	Supervisors’ Requests
Dr. Shank told everyone to stay safe and stay well.

THIRTEENTH ORDER OF BUSINESS	Adjournment
There being no further business,

On MOTION by Mr. Okyn seconded by Mr. Sierra with all in favor the meeting was adjourned.

Kenneth Cassel	Dr. Martin Shank
Assistant Secretary	President

Fourth Order of Business

CORAL SPRINGS IMPROVEMENT DISTRICT
FINANCIAL REPORTING – MEETING SEPTEMBER 20, 2021

TOTAL REVENUES

REVENUES

EXPENDITURES & RESERVES

CORAL SPRINGS IMPROVEMENT DISTRICT GENERAL FUND
SUMMARY REPORT
For the Period Ending August 31, 2021

ADOPTED BUDGET
FY 2020/2021	PRORATED BUDGET
THRU 8/31/2021	ACTUAL 11 MONTHS
ENDING 8/31/2021	VARIANCE FAVORABLE
(UNFAVORABLE)	

$	4,072,935	$	3,649,556	$	3,827,269	$	177,713	

TOTAL EXPENDITURES	
TOTAL RESERVES	

 
$	2,472,935	$	2,320,243	$	2,134,533	$	185,710	
$	1,600,000	$	1,466,667	$	-	$	1,466,667	

TOTAL EXPENDITURES & RESERVES

$	4,072,935	$	3,786,910	$	2,134,533	$	1,652,377	

EXCESS REVENUES OVER (UNDER)
EXPENDITURES & RESERVES		
$	1,692,736	
			
FUND BALANCE BEGINNING		$	9,380,747	
			
FUND BALANCE ENDING		$	11,073,483	

TOTAL REVENUES

REVENUES

EXPENDITURES

CORAL SPRINGS IMPROVEMENT DISTRICT WATER & SEWER FUND
SUMMARY REPORT
For the Period Ending August 31, 2021

ADOPTED	PRORATED BUDGET	ACTUAL 11 MONTHS	VARIANCE	
BUDGET	THRU	ENDING	FAVORABLE	
FY 2020/2021	8/31/2021	8/31/2021	(UNFAVORABLE)	

$	16,127,287		$	12,305,880		$	12,913,119		$	607,239	

TOTAL ADMINISTRATIVE	
TOTAL PLANT	
TOTAL FIELD	
TOTAL EXPENDITURES	

 
$	2,474,455		$	2,235,783		$	1,953,429		$	282,354	
$	7,772,422		$	5,888,873		$	4,679,866		$	1,209,007	
$	2,775,397		$	2,083,874		$	1,890,645		$	193,229	
$	13,022,274		$	10,208,530		$	8,523,940		$	1,684,590	

AVAILABLE FOR DEBT SERVICE		$	4,389,179	
			
Total Debt Service		$	2,587,530	
			
Excess Revenues (Expenses)		$	1,801,649	
			
Net Assets Beginning		$	41,367,566	
			
Net Assets Ending		$	43,169,215	

Agenda Page 15

Fifth Order of Business

Agenda Page 16

CORAL SPRINGS IMPROVEMENT DISTRICT

APPROVED TENTATIVE BUDGET
FY 2021 | 2022

WATER & SEWER

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

Table of Contents

Board of Supervisors	3
Proposed Budget	4 - 7
Budget Narrative	8 - 27

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

BOARD OF SUPERVISORS
Dr. Martin Shank, President
Len Okyn, Vice President
Chuck Sierra, Secretary

MANAGEMENT
Kenneth Cassel, District Manager
Terry Lewis, District Attorney
Rick Olson, District Engineer
David McIntosh, Director of Operations
Jan Zilmer, Human Resources Director
Joe Stephens, Director of Utilities
Marta Rubio, Director of Finance & Accounting

Page #3

CORAL SPRINGS IMPROVEMENT DISTRICT
Water and Sewer Enterprise Fund
PROPOSED BUDGET
Fiscal Year 2021 / 2022

DESCRIPTION	ADOPTED BUDGET
FY 2020/2021	ACTUAL THRU
4/30/2021	PROJECTED NEXT
5 Months	TOTAL
PROJECTED
9/30/2021	PROPOSED BUDGET
FY 2021/2022	

REVENUES

Water Revenue	$	6,790,358	$	3,436,898	$	3,353,460	$	6,790,358	$	7,129,876	
Sewer Revenue	6,145,626		3,090,548		3,055,078		6,145,626	6,452,907	
Standby Revenue	3,120		1,820		1,300		3,120	3,120	
Processing Fees	12,000		9,720		2,280		12,000	12,000	
Lien Revenue Fees	9,000		9,125		-		9,125	9,000	
Delinquent Fees	290,000		148,500		-		148,500	290,000	
Contract Utility Billing Services	65,732		36,522		29,210		65,732	69,019	
Contract HR & Payroll Services	13,688		7,527		6,161		13,688	14,098	
Facility Connection Fees	-		14,400		4,175		18,575	-	
Meter Fees	-		1,125		2,733		3,858	-	
Line Connection Fees	-		300		6,275		6,575	-	
Interest Income-Restricted	-		42,887		1,337		44,224	-	
Interest Income-Operations	-		159,362		5,411		164,773	-	
Rent Revenue	67,159		57,162		9,997		67,159	69,174	
Technology Sharing Revenue	15,914		9,010		6,904		15,914	16,391	
Miscellaneous Revenue	12,000		29,655		-		29,655	-	
Carryforward Prior Yr Fund Balance	2,702,690		-		2,702,690		2,702,690	2,664,404	
TOTAL REVENUES	16,127,287		7,054,561	9,187,011	16,241,572	16,729,989	

EXPENDITURES

Debt Service							
Principal 2016 Series	1,695,000		1,695,000	-	1,695,000	1,745,000	
Interest 2016 Series	1,127,738		883,321	244,417	1,127,738	1,076,040	
Sub-Total Debt Service	2,822,738		2,578,321	244,417	2,822,738	2,821,040	

DESCRIPTION	ADOPTED BUDGET
FY 2020/2021	ACTUAL THRU
4/30/2021	PROJECTED NEXT
5 Months	TOTAL
PROJECTED
9/30/2021	PROPOSED BUDGET
FY 2021/2022	

ADMINISTRATIVE

Salaries and Wages Special Pay
FICA Taxes Pension Expense Health Insurance
Workers Comp. Insurance Unemployment Compensation Tuition Reimbursement
OPEB Expense Engineering Fees
Trustee Fees/Other Debt Expenses Legal Fees
Special Consulting Services Information & Technology Services Travel & Per Diem (Board)
Annual Audit
Actuarial Computation - OPEB Management Fees
Telephone Expense Postage
Printing & Binding Electric Expense Rentals and Leases Insurance
Repair and Maintenance Legal Advertising
Other Current Charges Merchant Fees Computer/Technology Expenses Employment Ads
Toilet Rebate [150 x $99 = $14,850] Office Supplies
Dues, Licenses, Schools & Permits Promotional Expenses
Capital Outlay	1,161,765
2,783
88,875
139,410
296,392
3,833
4,000
- 2,862
33,600
10,720
60,000
110,000
- 4,500
12,150
2,100
91,209
15,200
55,780
45,460
13,885
3,150
17,850
27,700
4,500
33,395
84,800
68,245
13,550
14,850
4,000
12,000
16,890
19,000	686,695
2,783
57,027
91,673
126,634
1,468
-

- 3,731
- 16,210
19,719
-
- 12,150
- 60,805
12,357
19,961
17,359
6,784
725
6,934
8,141
- 9,821
57,912
44,547
6,787
7,920
3,310
6,050
9,810
4,805	475,070
0
31,848
47,737
169,758
2,365
-

2,862
29,869
10,720
43,790
90,281
- 4,500
- 2,100
30,404
2,843
35,819
28,100
7,101
2,425
10,916
19,559
4,500
23,574
26,888
23,698
6,763
6,930
690
5,950
7,080
14,195	1,161,765
2,783
88,875
139,410
296,392
3,833
-
- 2,862
33,600
10,720
60,000
110,000
- 4,500
12,150
2,100
91,209
15,200
55,780
45,460
13,885
3,150
17,850
27,700
4,500
33,395
84,800
68,245
13,550
14,850
4,000
12,000
16,890
19,000	1,086,250
2,410
83,098
130,350
244,970
2,500
- 30,160
2,862
33,600
10,720
60,000
158,000
150,000
8,000
14,800
3,500
93,945
15,200
55,780
46,600
14,600
3,150
17,850
30,000
4,500
36,150
87,400
74,095
13,550
14,850
4,000
12,000
16,890
21,100	
Sub-Total Administrative	2,474,454	1,302,120	1,168,334	2,470,454	2,582,880	

DESCRIPTION	ADOPTED BUDGET
FY 2020/2021	ACTUAL THRU
4/30/2021	PROJECTED NEXT
5 Months	TOTAL
PROJECTED
9/30/2021	PROPOSED BUDGET
FY 2021/2022	

PLANT OPERATIONS

Salaries and Wages	1,814,207	1,071,358	802,639	1,873,997	2,151,348	
Special Pay	2,757	2,869	52	2,921	3,278	
FICA Taxes	138,787	83,140	55,647	138,787	164,578	
Pension Expense	214,653	120,527	94,126	214,653	258,162	
Health Insurance	471,634	247,910	223,724	471,634	513,023	
Workers Comp. Insurance	99,325	38,458	60,867	99,325	80,222	
Tuition Reimbursement	-	-	-	-	58,240	
OPEB Expense	4,682	-	4,682	4,682	4,682	
Water Quality Testing	67,295	36,837	30,458	67,295	63,163	
Telephone Expense	9,260	3,829	5,431	9,260	9,440	
Electric	686,760	377,890	308,542	686,432	721,200	
Rentals and Leases	14,250	810	13,440	14,250	15,030	
Insurance	174,850	69,630	97,060	166,690	170,370	
Repair & Maintenance	859,740	259,729	600,011	859,740	825,256	
Filters for Water Plant	695,920	16,616	679,304	695,920	201,800	
Sludge Management-Sewer	150,000	102,085	150,000	252,085	142,000	
Chemicals	357,745	186,080	171,665	357,745	379,220	
Office Supplies	3,635	571	3,064	3,635	3,635	
Operating Supplies	64,275	16,120	48,155	64,275	59,350	
Uniforms	10,880	6,077	4,803	10,880	11,730	
Motor Fuels	101,290	3,009	97,341	100,350	117,176	
Dues, Licenses & Permits	43,515	8,751	34,764	43,515	66,990	
Capital Outlay	1,786,963	392,598	1,394,365	1,786,963	1,900,000	
Sub-Total Plant Operations	7,772,423	3,044,895	4,880,139	7,925,034	7,919,893	

DESCRIPTION	ADOPTED BUDGET
FY 2020/2021	ACTUAL THRU
4/30/2021	PROJECTED NEXT
5 Months	TOTAL
PROJECTED
9/30/2021	PROPOSED BUDGET
FY 2021/2022	

FIELD OPERATIONS

Salaries and Wages Special Pay
FICA Taxes Pension Expense Health Insurance
Workers Comp. Insurance Tuition Reimbursement OPEB Expense
Water Quality Testing Naturescape Irrigation Service Telephone Expense
Electric Expense Rentals & Leases
Rent Expense - SCADA Insurance
Repairs and Maintenance Lift Stations
Generators Meters
Office Supplies Operating Supplies Uniforms
Motor Fuels
Dues, Licenses, Schools & Permits Capital Outlay	745,590
1,351
57,038
89,473
224,338
46,972
- 3000
1,000
5,470
15,345
106,890
9,500
56,040
25,930
166,000
168,850
33,080
60,680
1,680
57,190
5,820
22,860
13,300
858,000	396,297
1,812
30,628
46,886
121,025
19,658
-
-
-
- 5,925
52,376
4,001
32,690
9,031
147,915
72,433
6,850
4,395
717
31,340
3,318
11,415
856
356,340	349,293
- 26,410
42,587
103,313
27,314
- 3,000
1,000
4,970
8,025
54,514
5,499
23,350
16,899
113,067
96,417
26,230
56,285
963
25,850
2,502
11,445
12,444
501,660	745,590
1,812
57,038
89,473
224,338
46,972
- 3,000
1,000
4,970
13,950
106,890
9,500
56,040
25,930
260,982
168,850
33,080
60,680
1,680
57,190
5,820
22,860
13,300
858,000	860,607
1,670
65,836
103,273
244,202
31,125
24,520
3,000
1,000
5,500
16,900
112,300
9,500
56,040
26,000
180,000
198,850
34,600
31,440
1,680
57,190
5,730
22,860
10,250
1,020,000	
Sub-Total Field Operations	2,775,397	1,355,909	1,513,035	2,868,944	3,124,073	
		
TOTAL OPERATING EXPENDITURES	13,022,274	5,702,924	7,561,509	13,264,432	13,626,845	
		
TOTAL OPERATING EXPENDITURES &
RESERVES	
13,022,274	
5,702,924	
7,561,509	
13,264,432	
13,626,845	
		
AVAILABLE FOR DEBT SERVICE	3,105,013	1,351,637	1,625,502	2,977,139	3,103,144	
		
Debt Coverage Required	1.10	1.10			1.05	1.10	
		
Debt Service Requirement	1.00	2,822,738			2,822,738	2,821,040	
		
Projected Surplus	.10	282,274			282,274	282,104	
		
TOTAL DEBT SERVICES + SURPLUS	3,105,012	3,105,012	3,103,144	

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

PROPOSED BUDGET
The District will use reserve funds in the amount of $2,664,404 to help offset infrastructure projects required by Plant & Field departments.
CSID is executing the Financial Management Plan rate increases of 5% to water (including irrigation) and sewer rates as a result of the Rate Study Analysis completed during FY 2019 by Stantec, an independent consulting firm.
REVENUES
Water Revenue
The estimated amount that will be billed to users of the water system of the District is determined by the utility rate agreement. Based on prior year revenues the water revenues are projected to be
$7,129,876.

Sewer Revenue
The estimated amount that will be billed to users of the wastewater system of the District is determined by the utility rate agreement. Based on prior year revenues the sewer revenues are projected to be $6,452,907.
Standby Revenue
The standby charge is applied to each lot, parcel or tract, which has been reserved for water and sewer capacity. The standby charges for this Fiscal Year are based on 13 units per month @ $20 per unit. The amount projected for this Fiscal Year is $3,120.
Processing Fees
A processing fee of $20 is charged to each new utility account. Based on the District’s history of new accounts, the projected amount for this fiscal year is $12,000.
Lien Revenue Fees
The Board adopted a $25 charge for an estoppel letter. Based on the prior years’ history of estoppel letters, the estimated amount for this fiscal year is $9,000.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

REVENUES (Continued) Delinquent Fees
The District levies a $25 charge for each month the account is delinquent until the account is current. The projected amount for this fiscal year is $290,000.
Contract Utility Billing Services
The District contracts out utility billing services for the benefit of cost sharing. This fiscal year the District expects to receive $69,019.
Contract HR & Payroll Services
The District provides human resource and payroll services to other Districts based on fees established under interlocal agreements. Budgeted fees are $14,098.
Rent Revenue
This line item represents the lease of office space to perform work on other Districts. The total revenue from this source is $69,174.
Technology Sharing Revenue
The District owns an IBM AS-400 computer system as well as a suite of proprietary software programs. Technology sharing is the revenue associated with the performance of duties on the Districts system, phone, fax, ISP and other technology hardware, used for the benefit of the District. The amount being reimbursed by other funds is $16,391.
Miscellaneous Revenues
Represents miscellaneous fees charged to customers for NSF, meter boxes, repairs and other services provided to customer by the District. Based on prior years’ experience, this amount is projected to be $0.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

ADMINISTRATION EXPENDITURES

Salaries and Wages
The total amount of budgeted wages for this Fiscal Year is $1,086,250.

Special Pay
Special pay is a holiday bonus based on the employee’s number of years of service. This year’s expense is $2,410.
FICA Taxes
FICA tax is established by law and the current rate is 7.65%. Based on salaries of is $1,086,250 the amount projected for FICA tax is $83,098.
Pension Expense
The pension plan was established whereby the District makes contributions on behalf of each employee with other funds available to match contributions made by the employee to the deferred compensation plan. Based on salaries of $1,086,250 the amount projected for pension expense is
$130,350.

Health Insurance
The District offers each employee Health, Life, Dental and Disability Insurance. The amount budgeted is $244,970.
Worker’s Compensation Insurance
The District Worker’s Compensation policy is currently with Florida Insurance Alliance. The projected amount for this Fiscal Year is $2,500.
Unemployment Compensation
Unemployment compensation is expected to be $0.

Tuition Reimmbursement
The budgeted amount is estimated to be $30,160.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

ADMINISTRATION EXPENDITURES (Continued)

OPEB Expense
Other post-employment benefits (OPEB) are the benefits that an employee will begin to receive at the start of retirement. This does not include pension benefits paid to the retired employee (GASB Statements 74 and 75). The budgeted amount is estimated to be $2,862.
Engineering Fees
The District currently has a contract with Globaltech, to provide general engineering services not related to or associated with any specific capital improvement project. The contract includes preparation for monthly meetings, monthly reporting, and responses to requests from the Board. Based on anticipated general engineering work the fees are not expected to exceed $33,600.
Trustee Fees/Other Debt Expense
This expense includes charges associated with the currently existing outstanding bond issues. Pending bond fees & arbitrage costs are not included in this listing.
Trustee Fees (2016 Series)	$10,120	
AMTEC Report	 	600	
Total Expenses	$10,720	
Legal Fees		
The District currently has a contract with Lewis, Longman and Walker, PA as legal counsel for the District. This contract includes preparation for monthly board meetings, contract review, etc. In addition, the District expects to have additional expenses with changes to District codification. This year’s budget is not expected to exceed $60,000.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

ADMINISTRATION EXPENDITURES (Continued)
Special Consulting Services
The District may need to engage a consultant that specializes in legislative codification matters that would amend the current charter. Included in those matters are bidding threshold requirements, efficiencies, gains, and benefits inherent in contract administration. Other consulting services may be incurred for special projects as needed. The anticipated cost for all of these services is $158,000.
Information & Technology Services
The District will hire a Consulting firm specialized in techology and cybersecurity to manage the Districts’ Network and computer. The projected amount for this service is estimated at $150,000.
Travel & Per Diem (Board)
This expense represents travel expenses for the Board of Supervisor ‘s and directors. The budgeted amount for this fiscal year is $8,000.
Annual Audit
The District’s auditing firm is Keefe, McCullough & Co., LLP. Based on the current activity level this amount should not exceed $14,800.
Actuarial Computation - OPEB
Florida state statutes require the employer to make health coverage available to retirees at the employer’s group rate. GASB 75 requires a periodic actuarial assessment of the cost and liability associated with these benefits. The budgeted amount for this fiscal year is $3,500.
Management Fees
This service includes management and financial advisory services provided to the District under the Management Contract with Inframark, LLC.  This fiscal year the expense is $93,945.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

ADMINISTRATION EXPENDITURES (Continued)

Telephone Expense
Telephone Service, fax machine and long-distance calls are included under this expense. Based on the prior years’ experience, the amount should not exceed $15,200.
Postage
Overnight deliveries, correspondence, utility bills, etc.

Utility Billing	48,000	
Administrative	5,380	
Special Mailings	    2,400	
Total	$55,780	
Printing and Binding		
Stationary, utility billing forms, personnel forms, envelopes, photocopies, etc.

Utility Billing	39,600	
Accounting	2,000	
Personnel Department	3,000	
Marketing Materials	  2,000	
Total	$46,600	
Electric Expense		
This expense includes the electric service for the Administrative Building. Based on prior years’ expense the projected amount for this Fiscal Year is $14,600.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

ADMINISTRATION EXPENDITURES (Continued)

Rentals and Leases
The following charges are being budgeted in the fiscal year:

Copier Lease	$	2,075	
Mail Machine	 	1,075	
Total	$ 3,150	
Insurance		
The District retains Egis Insurance & Risk Advisors as our Insurance Agent, who on a yearly basis arranges the placement of the District insurance for property, general liability, and inland marine coverage. The expected amount for this Fiscal Year should not exceed $17,850.
Repair and Maintenance
The following expenses are anticipated for the budget year.

A/C Maintenance & Repairs	$13,900	
Pest Control	2,100	
Carpet, windows, floors & general cleaning	8,200	
Building small supplies/materials	1,800	
Roof Repairs	3,000	
Contingencies	    1,000	
Total	$ 30,000	

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

ADMINISTRATION EXPENDITURES (Continued)

Legal Advertising
The District does most of its legal advertising in the Sun-Sentinel. Expenses include monthly meetings, special meetings, public hearings, request for bids, etc. The estimated amount should not exceed $4,500.
Other Current Charges
Bank charges and any other miscellaneous expenses that occur during the year as follows:

Commercial Bank Charges	7,200	
Phone System Computer Boards	5,000	
Monitoring Fees	600	
Employment & Drug Screening	2,600	
Cleaners/Supplies/etc.	6,700	
Miscellaneous Charges	14,050	
TOTAL	$ 36,150	
Merchant Fees		

The District is charged monthly administrative fees as well as individual transaction fees on all credit card payments we receive. Based on last years’ experience the projected amount should not exceed
$87,400.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

ADMINISTRATION EXPENDITURES (Continued)

Computer/Technology Expenses
This represents software, anti-virus, web hosting, tech services & additional computer project systems and support for this fiscal year which amount should not exceed $74,095.
Employment Ads
Recruiting Expenses for qualified candidates for Plant Operators, Field and Administration Personnel. Based on prior years’ experience the amount should not exceed $13,550.
Toilet Rebates
Utility bills are credited $99 for those customers who install a qualifying toilet under the rebate program established by the District. Budgeted rebates reflect a total of 150 toilets for $14,850.
Office Supplies
Accounting, Utility Billing and Administrative Supplies such as printer cartridges, file cabinets, computer supplies, file folders, pens, pencils, cleaning supplies, paper products, etc. Based on historical experience the amount should not exceed $4,000.
Dues, Licenses, Schools & Permits
This item includes professional publications such as GAAP Guide and Florida Statutes. This expense also covers the cost for continuing education requirements and license renewal, management training, and training related to human resources. The amount should not exceed $12,000.
Promotional Expenses
The District is budgeting $16,890 for the budget year.

Capital Outlay
The budgeted amount of $21,100 is being provided for the purchase of a new truck.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - PLANT OPERATIONS

Salaries and Wages
The total amount of budgeted wages for this Fiscal Year is $2,151,348.

Special Pay
Special pay is a holiday bonus based on the employee’s number of years of service. This year’s expense is $3,278.
FICA Taxes
FICA tax is established by law and the current rate is 7.65%. Based on salaries of $2,151,348 the amount projected for FICA tax is $164,578.
Pension Expense
The pension plan was established whereby the District makes contributions on behalf of each employee with other funds available to match contributions made by the employee to the deferred compensation plan. Based on salaries of $2,151,348 the amount projected for pension expense is
$258,162.

Health Insurance
The District offers each employee Health, Life, Dental and Disability Insurance. The amount budgeted is $513,023.
Worker’s Compensation Insurance
Worker’s compensation insurance is being budgeted for $80,222.

Tuition Reimbursement
The amount budgeted is $58,240.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - PLANT OPERATIONS (Continued)

OPEB Expense
Other post-employment benefits (OPEB) calculation budgeted amount is based on previous year calculation and estimated to be $4,682.
Water Quality Testing
Water Quality Testing is provided by Florida Spectrum Environmental Services, Inc. This Fiscal Year the projected amount for water quality testing is $63,163.
Telephone Expense
Telephone charges for this Fiscal Year include Bellsouth phone service for Water and Wastewater offices and Sprint phone services.  The projected amount for this fiscal year is $9,440.
Electric Expense
The electric requirements for the plant facility and wells are based upon the operating history. Based on prior year’s expense the projected amount for this Fiscal Year is $721,200.
Rentals and Leases
The District is budgeting $15,030 for miscellaneous equipment rentals.

Insurance
The District retains Egis Insurance & Risk Advisors as our Insurance Agent, who on a yearly basis arranges the placement of the District insurance for property, general liability, and inland marine coverage. The expense should not exceed $170,370.
Repairs & Maintenance
Repair and maintenance expenses anticipated to be spent in the fiscal year are as follows:

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - PLANT OPERATIONS (Continued)

Water Department		
R&M general	55,160	
Generator maintenance & repairs	20,736	
Vibration Analysis Program	31,800	
R&M Well & Deep Well	142,770	
Instrument and Control Repairs/Calibration	43,000	
Facility Maintenance	 	49,300	

Total Water	$ 342,766	

Wastewater Department		
R&M General	95,690	
Generator Maintenance & Repair	23,710	
Deep Well Maintenance	62,000	
Instruments & Controls/ Meter Calibration	40,520	
Tank Cleaning - Plant E	55,000	
Paint interior Plant E	60,000	
Facility Maintenance	31,000	
Mechanical injection well	 	1,000	

Total Wastewater	$ 368,920

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - PLANT OPERATIONS (Continued)

Maintenance		
R&M general	$10,800	
Vehicle Maintenance	10,400	
R&M trash pick up	8,370	
Lawn Maintenance Contract	69,000	
Other Facility Maintenance	 	15,000	
Total Maintenance	$113,570	

TOTAL REPAIRS & MAINTENANCE - PLANT	
$825,256	

Filters for Water Plant		

Budgeted replacement costs for filters, membranes and interconnectors for the Water Plant are
$201,800.

Sludge Management - Sewer
Sludge removal costs are budgeted for $142,000.

Chemicals
Products used in the process of Water & Wastewater treatments. The amount projected to be spent in this fiscal year is $379,220.
Office Supplies
Paper, pens, folders, and other office supplies. The projected amount for this fiscal year is $3,635.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - PLANT OPERATIONS (Continued)

Operating Supplies
General operating supplies include laboratory chemicals and miscellaneous tools and equipment. The projected amount is $59,350.
Uniforms
Uniform purchases, rentals and safety boot allowances are budgeted at $11,730.

Motor Fuels
Motor fuels include gasoline and diesel fuel needed for the operation of auxiliary generators. The projected amount is $117,176.
Dues, Licenses, Schools & Permits
This expense represents costs for license renewals, subscriptions, books and schooling required to maintain licenses to operate for plant employees. The projected amount for this fiscal year is
$66,990.

Capital Outlay
The District is budgeting for projects such as the addition of VFD’s to wells, valve replacement HSP building, membrane performance evaluation, blower 4 & 5 replacement as part of a grant requirement, 600KW emergency generator emergency generator, rebuilt old blower #1 and a risk & resiliency letter assistance from the engineering company to name some. The total amount budgeted is $1,900,000.

The budgeted capital outlay includes $989,000 that was approved for ongoing projects in the 2020/2021 fiscal year. These projects will not be completed by the end of the fiscal year and it is estimated that the outstanding amount for these projects will be charged in the 2021/2022 Fiscal year.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - FIELD OPERATIONS

Salaries and Wages
The total amount of budgeted wages for this fiscal year is $860,607.

Special Pay
Special pay is a holiday bonus based on the employee’s number of years of service. This year’s expense is $1,670.
FICA Taxes
FICA tax is established by law and currently is 7.65%. Based on salaries of $860,607 the amount projected for FICA tax is $65,836.
Pension Expense
The pension plan was established whereby the District makes contributions on behalf of each employee with other funds available to match contributions made by the employee to the deferred compensation plan. Based on salaries of $860,607 the amount projected for pension expense is
$103,273.

Health Insurance
The District offers each employee Health, Life, Dental and Disability Insurance. The amount budgeted is $244,202.
Worker’s Compensation Insurance
The District Worker’s Compensation policy is currently with Florida Insurance Alliance. The projected amount is $31,125.
Tution Reimbursement
The projected amount is $24,520.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - FIELD OPERATIONS (Continued)

OPEB Expense
Other post-employment benefits (OPEB) calculation budgeted amount is based on previous year calculation and estimated to be $3,000.
Water Quality Testing
Water Quality Testing is provided by Florida Spectrum Environmental Services, Inc. This Fiscal Year the projected amount for water quality testing is $1,000.
Naturescape Irrigation Service
Annual fee of $5,500 is paid to Broward County for the operation of the Naturescape irrigation service.
Telephone Expense
Telephone and fax machine are budgeted annually. Based on prior year’s experience the amount should not exceed $16,900.
Electric Expense
The electric requirements (for Lift Stations) are based upon the operating history. Based on prior years’ expense the projected amount for this fiscal year is $112,300.
Rentals & Leases
Equipment rental, other than for SCADA, is budgeted for $9,500.

Rent Expense-SCADA
The District will install and rent components for telemetry lift-station operation and monitoring for
$56,040.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - FIELD OPERATIONS (Continued)
Insurance
The District retains Egis Insurance & Risk Advisors as our Insurance Agent, who on a yearly basis arranges the placement of the District insurance for property, general liability, and inland marine coverage. The expected amount for this Fiscal year should not exceed $26,000.
Repairs and Maintenance
Following is a listing of the different repairs and maintenance needed for field operations

maintenance.		
GIS Services	$ 37,500	
Backhoe maintenance	8,000	
Jet machine service	4,000	
R&M general	5,000	
Air Conditioning	3,500	
R&M Facilities	4,500	
Backflow certifications & replacements	9,500	
Valve replacement & maintenance	10,000	
Streets & landscape	60,000	
Hydrants	18,000	
Vehicles	    20,000	
Total	Repairs & Maintenance	$180,000	

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - FIELD OPERATIONS (Continued)

Lift Stations
This expense is to cover lift stations maintenance and repairs including new pumps and electrical supplies. The District operates 41 Lift Stations on the Field. The projected amount for this fiscal year is $198,850.
Generators
Amount projected for expenses related to Portable Generators including services and repairs. The District owns 7 Portable Generators. Budget amount should not exceed $34,600.
Meters
This program was setup to replace old meters. The projected amount for this fiscal year includes new connections and supplies costs. The amount being budgeted for new connections is $31,440.
Office Supplies
Paper, pens, folders, and other office supplies. The projected amount for this fiscal year is $1,680.

Operating Supplies
General operating supplies include laboratory chemicals and miscellaneous tools and equipment. The projected amount is $57,190.
Uniforms
Uniform purchases and rentals and safety boot allowances are budgeted at $5,730.

Motor Fuels
Motor fuels include gasoline and diesel fuel needed for the operation of portable generators. The projected amount is $22,860.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

EXPENDITURES - FIELD OPERATIONS (Continued)

Dues, Licenses, Schools & Permits
This expense represents the cost for license renewals, subscriptions, books and schooling required to maintain their license to operate. The projected amount is $10,250.
Capital Outlay
The District is budgeting for projects such as the rehab of a lift station, purchase of one portable generator, sewer lining spot repairs, lift stations camera work and storage shed for generators. The expected amount for this Fiscal year should not exceed $1,020,000.

CORAL SPRINGS IMPROVEMENT DISTRICT “APPROVED TENTATIVE BUDGET 2021/2022”

DEBT SERVICE
During FY 2015/2016, Coral Springs Improvement District refinanced Series 2007 Bonds with Refunded Revenue Bonds Series 2016 in the amount of $42,830,000 with a rate of 3.05%.
$38 million were used to the contruction project of water plant and $4 million has been set aside to take care of interest during the capitalized period, and to ensure those payments are available to the bondholders.
Debt service schedule represents the amount of money required to make payments on the principal and interest on the outstanding loan.
The schedule below reflects a total Debt Service requirement of $2,821,040 for the new fiscal year. Budgeted $1,745,000 for principal and $1,076,040 for interest.
Coral Springs Improvement District
2016 Water and Sewer Refunding Revenue Bonds
Debt Service Schedule

Period Ending
October 1	Principal
Amount		Interest
Amount		Total Debt
Service	

2017	
1,075,000		
928,935		
2,003,935	
2018	1,545,000		1,273,528		2,818,528	
2019	1,595,000		1,226,405		2,821,405	
2020	1,640,000		1,177,758		2,817,758	
2021	1,695,000		1,127,738		2,822,738	
2022	1,745,000		1,076,040		2,821,040	
2023	1,795,000		1,022,817		2,817,817	
2024	1,850,000		968,070		2,818,070	
2025	1,910,000		911,645		2,821,645	
2026	1,965,000		853,390		2,818,390	
2027	2,025,000		793,457		2,818,457	
2028	2,090,000		731,695		2,821,695	
2029	2,150,000		667,950		2,817,950	
2030	2,220,000		602,375		2,822,375	
2031	17,530,000		534,665		18,064,665	
	42,830,000		13,896,468		56,726,468	
	
Exhibit A			

RESOLUTION 2021-7

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CORAL SPRINGS IMPROVEMENT DISTRICT ADOPTING THE WATER AND SEWER BUDGET FOR FISCAL YEAR 2022

WHEREAS, Chapter 2004-469, Laws of Florida, recodifying Chapters 70-617 and 89-419, Laws of Florida, authorizes the Coral Springs Improvement District (“District”) to construct, maintain, and operate a water treatment and wastewater treatment and collection system to serve the residents of the Coral Springs Improvement District; and
WHEREAS, pursuant to said authority, the District has constructed a water and wastewater facility from the proceeds of a General Obligation, Water and Sewer Revenue Bond Issue; and
WHEREAS, pursuant to the requirements of the Bond Resolution for said issue, the Board of Supervisors caused a budget to be prepared for the operation and maintenance of said system for Fiscal Year 2022, which by reference is made a part hereof; and
WHEREAS, notice of public hearing concerning the proposed budget was duly published as required by law; and
WHEREAS, the District Board of Supervisors (“Board”) has conducted said public hearing in accordance with applicable law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORAL SPRINGS IMPROVEMENT DISTRICT, THAT:

Section 1. The recitals above are true and correct and are hereby made a part of this Resolution.
Section 2. The District Water and Sewer System Operating and Maintenance Budget (“Budget”), showing expected revenues of $	; debt service requirement of $	;expected operation and maintenance expenses of $		; such that said Budget shows a surplus of $ 	
 	 prior to subordinate lien debt expense of $	; and the operation and maintenance thereof can continue through Fiscal Year 2022; said Budget is hereby adopted and certified by the Board of Supervisors of the Coral Springs Improvement District.
Section 3. A verified copy of the Budget shall be attached to this Resolution as Exhibit A and shall be included as part of the District’s “Official Record of Proceedings.”
Section 4. This Resolution shall become effective immediately upon adoption.

PASSED AND ADOPTED by the Board of Supervisors of the Coral Springs Improvement District, this 20th day of September 2021.

Kenneth Cassel	Martin Shank
Assistant Secretary	President

Exhibit A

FY 2022 Water and Sewer Budget

Sixth Order of Business

AECOM
1020 Holland Drive, Suite 104 Boca Raton, FL 33487 aecom.com

19 August 2021

Mr. Joe Stephens Director of Utilities
Coral Springs Improvement District 10300 NW 11th Manor
Coral Springs, Fl 33071

RE:		Agreement #60651562 – Removal Underground Diesel Storage Tank Coral Springs Improvement District
10300 NW 11th Manor Coral Springs, Florida
FDEP ID Number 068501767

Dear Mr. Stephens,

All elements of the removal underground diesel storage tank 4R1, and tank closure have been completed. We certified that no other invoices will be submitted, and the project is
considered closed.

Please consider this letter as our request to approve the following change order:
Change Order #1 decreases the original contract value of $49,622 by ($3,986.49), resulting in a final contract value of $45,635.51.

If you have any questions, please feel free to contact me at (561) 906-7857.

Yours sincerely,

David Hayman, P.E. Senior Engineer AECOM

aecom.com

1/1

SEVENTH ORDER OF BUSINESS

Agenda Page 48

BID TITLE OPEN DATE OPEN TIME BUYER

AQUATIC HERBICIDES 9/3/2021
10:00 AM
C.S.I.D.

Failure to file within the time prescribed in Section 120.57(3), Florida Statutes, shall consitute a wavier of proceedings under Chapter 120, Florida Statutes. All bids accepted by the District are subject to the District's terms and conditions. Any and all terms and conditions submitted by bidders will be rejected and shall have no force and/or effect.

OPEN BY	Joe Stephens TABULATED BY Asad Hosein VERIFIED BY	Robin Dvorshak

Tabulation sheet indicates unit price per gallon or per pound

Chemicals	
Container Size	
NUTREIN SOLUTIONS	
HELENA	
RED RIVER	
ALLIGARE INC	
WINFIELD	
Round Up Custom	
2.1/2 Gals.	
$26.50	
$30.00	
N/B	
N/B	
$32.99	

Reward	
2 1/2 Gals.	
TRIBUNE
$35.90	
TRIBUNE
$47.50	
N/B	
ALLIGARE DIQUAT
$41.85	
$79.00	
Cutrine Plus FL 909	
2 1/2 Gals.	CUTRINE PLUS FL 909
$24.50	CUTRINE PLUS FL 909
$21.50	
N/B	ARGOS
$16.25	CUTRINE PLUS FL 909
$25.88	
Non-Ionic Surfactant	
2 1/2 Gals.	
SPREADER 90
$16.00	
INDUCE
$21.00	
N/B	
ALLIGARE 90
$10.25	WINDSURF PRO 90/10
$14.49	

Hydrothol 191	
2 1/2 Gals.	
$84.15	
$84.15	
N/B	
N/B	
$84.15	

Aquathol K	
2 1/2 Gals.	
$80.85		$80.25*	
N/B	
N/B	
$80.85	
				$80.85				

Aquathol S K	
20 lbs Bag	
#20.85/#	
$20.85/#	
N/B	
N/B	
$20.85/#	

2, 4-D	
2 1/2 Gals.	PLATOON
$15.60	WEEDAR 64
$17.00	
N/B	ALLIGARE 2,4-D AMINE
$12.95	AMINE 2-4D
$15.99	

Clipper	
5 lbs Pail	
SCHOONER
$30.65/ #	
$35.00/ #	
N/B	
$32.00/ #	
$54.99/ #	

RESOLUTION 2018-20

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CORAL SPRINGS IMPROVEMENT DISTRICT PROVIDING FOR DISTRICT PROCEDURES FOR DETERMINING HOW TO AWARD COMPETITIVE BIDS FOR GOODS and SERVICES WHEN THERE ARE TIE BIDS BY QUALIFIED BIDDERS; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, pursuant to Chapter 2004-469, Laws of Florida and Section 255.20, Florida Statutes, the Coral Springs Improvement District (the "District") must advertise for competitive bids or requests for proposals for certain goods or services, and

WHEREAS, from time to time the District has received tie bids from otherwise qualified bidders, and

WHEREAS, the District Board of Supervisors intends to adopt a policy and procedure for determining a fair and reasonable method for awarding such bids to qualified bidders.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORAL SPRINGS IMPROVEMENT DISTRICT SERVING AS THE GOVERNING BOARD OF THE DISTRICT, TO WIT:

SECTION 1.	AWARD OF BIDS

Commodit ies. In the event of a tie bid for commodities, the District Board of Supervisors may determine to  reject the bids or divide the  award equally between tied bidders. If the commodities are material that will need to be replaced whenever depleted, the award may be rotated among the tied bidders.

If bids for a commodity such as machinery or equipment is indivisible are tied, the Board of Supervisors may reject the bids or flip a coin.

Services. In the event of tied bidders for services, the District Board of Supervisors may determine to reject the bids or divide the award for services equally if the services are divisible. If the services are not divisible but will be recurring, the Board may reject the bids or rotate the service award between the tied service providers.

Section 2.	EFFECTIVE DATE

2.01.	This Resolution shall take effect upon adoption.

PASSED AND ADOPTED by the Board of Supervisors of the Coral Springs Improvement District on September fr; 2018.	;; /

, lj4,A
M

Kenneth Cassel, Assistant Secreta ry

APPROVED AS TO FORM:

Teny E. Lewis, District Attorney

EIGHTH ORDER OF BUSINESS

..

Agenda Page 52

3901 NW 115 Avenue
Miami, Florida 33178
305-888-2623 office
305-885-4671 fax

September 7, 2021

Re: Bid 12525-312 Sodium Hypochlorite; Allied Universal Corp. E-Verify Certification

Dear Coral Springs Improvement District,

Allied Universal Corporation (“Allied” or “Contractor”) supplies sodium hypochlorite to the City of Coral Springs Improvement District pursuant to the above bid. Allied does not utilize independent subcontractors in connection with same. Allied acknowledges that it is Allied’s obligation to comply with the requirements below in the administration of this contract:

The CONTRACTOR warrants compliance with all federal immigration laws and regulations that relate to its employees. The CONTRACTOR agrees and acknowledges that the OWNER is a public employer subject to the E-Verify requirements as set forth in Section 448.095, Florida Statutes, and that the provisions of Section 448.095, Florida Statutes apply to this Agreement. If the OWNER has a good faith belief that the CONTRACTOR has knowingly hired, recruited or referred an alien who is not authorized to work by the immigration laws or the Attorney General of the United States for employment under this Agreement, the OWNER shall terminate this Agreement. If the OWNER has a good faith belief that a subcontractor performing work under this Agreement knowingly hired, recruited or referred an alien who is not duly authorized to work by the immigration laws or the Attorney General of the United States for employment under this Agreement, the OWNER shall promptly notify the CONTRACTOR and order the CONTRACTOR to immediately terminate the contract with the subcontractor. The CONTRACTOR shall be liable for any additional costs incurred by the OWNER as a result of the termination of a contract based on CONTRACTOR’S failure to comply with E-Verify requirements evidenced herein.

Very truly yours,

Cristhianne Munguia, Bid Coordinator

3901 NW 115 Avenue	9501 Rangeline Road	30 Neil Gunn Drive	5215 W. Tyson Avenue	
Miami, Florida 33178	Ft. Pierce, Florida 34987	Ellisville, MS 39437	Tampa, Florida 33611	
305-888-2623	772-464-6195	601-477-2550	813-832-4868	
8350 NW 93rd Street	204 SCM Road	14770 Old St. Augustine Rd.	2815 Inland Transport St.	
Miami, Florida 33166	Brunswick, GA 31525	Jacksonville, FL 32258	Palmetto, Florida 34221	
305-888-2623	912-267-9470	904-619-6180	305-888-2623	

Southeast Florida Governmental Purchasing Cooperative Group

CONTRACT AWARD
Please complete each of the applicable boxes and submit with bid documents, award notices and tabulations to lpiper@myboca.us for placement on the NIGP SEFL website Cooperative contract page.

BID/RFP No.

12525-312	_

Description/Title: Sodium _Hypochlorite (CO-OP) Initial Contract Term:	Start Date: 9/1/2021 Renewal Terms of the Contract: 2
(No. of Renewals)

_	End Date: 8/31/2023	_ Renewal Options for 1 year
(Period of Time)

Renewal No. Renewal No. Renewal No.       

Start Date:	_ Start Date:	_ Start Date:	_

End Date:	_ End Date:	_ End Date:	_

SECTION #1

Vendor Name: Vendor Address:
Contact:

VENDOR AWARD
Allied Universal Corp.

3901 NW 115th Avenue, Miami, Florida 33178 James Palmer

Phone:

954-888-2623

Fax:	_

Cell/Pager:	 	 Website:	 	

Email Address: bids@allieduniversal.com
FEIN:  	

SECTION #2	AWARD/BACKGROUND INFORMATION

Award Date:			
Insurance Required:	Yes x	No	
Performance Bond Required:	Yes  		No x	

8/17/2021

_	Resolution/Agenda Item No.: 21-0674

 	

SECTION #3	LEAD AGENCY		
Agency Name:	City of Fort Lauderdale		
Agency Address:	
100 N. Andrews Avenue; Fort Lauderdale, FL 33301		
Agency Contact:	
Heather Rose	_	Emailhrose@fortlauderdale.gov		
Telephone:	 	
954-828-5142	_	Fax:		

Southeast Florida Chapter of NIGP, Inc. (nigpsefl.org)

NINTH ORDER OF BUSINESS

Coral Springs Improvement District
Est. 1970

8 /2 0 /2 021

TO: CSID Board of Super visors
FROM: Curtis Dwiggins, CSID Field Manager
RE: RG3 Meter purchasing

Almost eight years ago, the District went out to bid for a residential water meter replacement program. RG3 meter company ·was awarded. We arc needing to purchase RG3 meters for commercial properties, as they utilize the same electronic reading interface and software .

These new electronically read meters arc similar in form and function to some other manufacturers products just the same. The reading software and interface technologies arc proprietary and not interchangeable with other brands software. In other words, RG3 meters arc read by RG3 software only.

As far as hardware is concerned, the Scnsus SR II register will physically fit the RG3 meter and subsequently the RG3 Register will fit the Scnsus SR II meter. Registers arc read by their respective manufacturers proprietary software and would not integrate into our system's software. In addition  , we were told by two other manufacturers that they would not guarantee the accuracy of retrofit registers on meters that were made by another manufacturer.

For these reasons, my opinion is that we should remain with the RG3 brand for the duration of this meter cycle unless there arc uncontrollable conditions.

Regards,

Curtis J.L. Dwiggins

10300  NW J J 1 h	Manor  Coral  Springs,  FL33071  •954-753-0380•
www . c !i i d f I . o r g	Page I 1

2912 S Access Rd
Longview, TX 75602

August 20, 2021	

www.rg3meter.com	Ph. (903) 753-3456
Fax (903) 753-5678	
Curtis J.L. Dwiggins			
Coral Springs Improvement District
10300 NW 11th Manor			
Coral Springs, FL33071			

RE:	Sole Source Purchase			

Dear Mr. Dwiggins,

This letter is to inform you that RG3 Meter Company is the Sole Source of the following item(s) and/or service(s): RG3 water meters and RG3 Tesla System automated meter reading electronic devices and softwares.
RG3 Meter Company is the Sole Source of the items and services listed above, and no other company or firm manufactures such items or provides such services. Competition in manufacturing the above-named items and providing the above named services is precluded by the existence of a patent, copyright, secret process, or monopoly.

Coral Springs Improvement District enjoys a direct purchase relationship with RG3 Meter Company. Products and services are discounted from RG3 Meter Company’s published list prices at a multiplier of .53. Purchase discount multipliers are reviewed annually and RG3 Meter Company reserves the right to amend them as it sees fit in its sole discretion. Published list prices are subject to change at any time, but usually not more than once a year unless driven by market conditions.

Regards,

Lee Gregory CEO

CC:	CSID Board of Directors

TENTH ORDER OF BUSINESS

SNF

RESPONSIBLE CHEMISTRY	polydyne.snf.com

August 20, 2021

Thomas Kedrierski
Chief Wastewater Operator
Cora l Springs Improvement Dist rict 10300 N.W . 11th Manor
Cora I Springs, FL 33071

Subject: Piggyback Contract Off er for the Purchase of Polymer RE: Hillsborough County Contract 21632,1

Dear Mr. Kedrierski,

Polydyne Inc. is pleased to offer the Coral Springs Improvement District   t he option to piggyback t he purchase of cationic emulsion polyme r, CLARIFLOC SE-676, from the referenced
Hillsboro ugh County contract. While CLARIFLOC SE-676 was not specifically included in this
solicit ati on, it does in clude  CLARIFLOC SE-1012. CLAR IFLOC SE-676 and SE-1012 are equivalent in com position. With this piggyback agreement, the unit price for CLARIFLOC SE-676 will be
$1.35/Lb. in drums. The perio d of this agreement will be Oct ober 1, 2021 through September 30, 2024. Prices may be adjusted annually after the first t welve months in accordance with Cont ract Terms and Conditions Sect ion 2.4.

Attached for your reference, please find a copy of Hillsbo ro ugh County's Contract and relate d documents. All terms and co ndit ions stated t herein will ap ply.

Thank you for your busine ss.   We look forward to the opportunity to continue to supply the Coral Springs Improveme nt Dist rict. Should you have any questi ons regarding this offer, please fee l free to cont ac t Chris Cherp, Technical Sales Representative, at (941) 961-3998.

Bestr egar ds,

En cl osur es

SNF Polydyne • 1 Chemical Plant Road• Riceboro, GA 31323 USA• Tel 800.848.7659

CERTIFICATE OF LIABILITY INSURANCE	Agenda	PagDeAT6E0(MM/DD/YYYY)
8/20/2021	
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.	
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).	
PRODUCER

EPIC Insurance Brokers & Consultants 350 Hudson Street – 4th Floor
New York, NY 10014	Phone No.: (212) 488-0200
Fax No.: (212) 488-0220	CONTACT NAME:	Laura Alvarez			
		PHONE
(A/C, No, Ext): 212.488.0427	FAX
(A/C, No): 212.488.0220	
		E-MAIL ADDRESS:	laura.alvarez@epicbrokers.com			
		INSURER(S) AFFORDING COVERAGE	NAIC #	
		INSURER A: IRONSHORE SPECIALTY INSURANCE COMPANY	25445	
INSURED

Polydyne Inc.
One Chemical Plant Road PO Box 250
Riceboro GA 31323	INSURER B: HARTFORD FIRE INSURANCE COMPANY	19682	
	INSURER C: HARTFORD ACCIDENT AND INDEMNITY COMPANY	22357	
	INSURER D:		
	INSURER E:		
	INSURER F:		
COVERAGES	CERTIFICATE NUMBER:	REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.	
INSR LTR	TYPE OFINSURANCE	ADDL INSD	SUBR WVD	POLICY NUMBER	POLICY EFF (MM/DD/YYYY)	POLICY EXP (MM/DD/YYYY)	LIMITS	
A	X	COMMERCIAL GENERAL LIABILITY	Y		IEPICB5ZFB001	12/31/2020	12/31/2021	EACH OCCURRENCE	$1,000,000	
			CLAIMS-MADE   X   OCCUR						DAMAGE TO RENTED
PREMISES (Ea occurrence)	$500,000	

						MED EXP (Any one person)	$25,000	
								PERSONAL & ADV INJURY	$1,000,000	
	GEN'L AGGREGATE LIMIT APPLIES PER:						GENERAL AGGREGATE	$2,000,000	
		POLICY	PRO-
JECT	LOC
OTHER:						PRODUCTS - COMP/OP AGG	$2,000,000	
									$	
B	AUTOMOBILE LIABILITY	Y		10ABR30602	12/31/2020	12/31/2021	COMBINED SINGLE LIMIT
(Ea accident)	$1,000,000	
	X	ANY AUTO						BODILY INJURY (Per person)	$	
		ALL OWNED AUTOS
HIRED AUTOS		SCHEDULED AUTOS
NON-OWNED AUTOS						BODILY INJURY (Per accident)	$	
	X		X							PROPERTY DAMAGE
(Per accident)	$	
											$	
A		UMBRELLA LIAB
EXCESS LIAB	X	OCCUR CLAIMS-MADE	Y		IEELCASB5ZFD001	12/31/2020	12/31/2021	EACH OCCURRENCE	$5,000,000	
	X									AGGREGATE	$5,000,000	
		DED		RETENTION $							$	
C	WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY	Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below	

N / A		10WNR30600	12/31/2020	12/31/2021	X	PER STATUTE		OTH- ER		
							E.L. EACH ACCIDENT	$1,000,000	
							E.L. DISEASE - EA EMPLOYEE	$1,000,000	
							E.L. DISEASE - POLICY LIMIT	$1,000,000	
								
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Coral Springs Improvement District is included as additional insured where required by contract per terms and conditions of the above referenced policies. RE: Piggyback Contract – Hillsborough County Contract 21632,1
30 DAY CANCELLATION CLAUSE INCLUDED	
CERTIFICATE HOLDER	CANCELLATION

Coral Springs Improvement District 10300 N.W. Manor
Coral Spring, FL 33071	
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH E E XPI RATIO N DAT E T HERE OF , NOT IC E WI L L B E D ELIV ERE D IN ACCORDANCE WITH THE POLICY PROVISIONS.	
	AUTHORIZED REPRESENTATIVE	1	

© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01)	The ACORD name and logo are registered marks of ACORD

Eleventh Order of Business

11A.

WORK AUTHORIZATION
CSID WA #192
Globaltech No. 151335

Pursuant to the provisions contained in the “Contract for Professional Engineering Consulting and Design-Build Services on a Continuing Contract Basis” between the CORAL SPRINGS IMPROVEMENT DISTRICT, hereinafter referred to as “OWNER”, and Globaltech, Inc., hereinafter referred to as “FIRM”, dated July 1, 2012 (hereinafter referred to as “AGREEMENT”), this Work Authorization authorizes the FIRM to provide services under the terms and conditions set forth herein and in the AGREEMENT, which is incorporated herein by reference as though set forth in full.

The OWNER desires engineering services related to the CSID Canal Right-of-Way Tree Inventory hereinafter referred to as the “Specific Project”.

Section 1 – Terms
The FIRM shall be defined as an individual, corporation or contractor having a direct contract with the OWNER or with any other subcontractor in the performance of a part of the work contracted for under the terms of this Work Authorization with the OWNER.

Section 2 – Scope of Work
OWNER maintains approximately 22 miles of canals located throughout the service boundary. The canals were constructed in the early 1970s. In most locations, the canals were constructed near the middle of the dedicated right- of-way adjacent to private property. In most locations the right-of-way has been established and is maintained by OWNER to maintain the canal function.

Over the past 50 years, adjacent property owners have encroached upon the OWNER’s right-of-way with structures, fences, and vegetation. It is the

intent of this work authorization to document and inventory vegetative encroachments onto the right-of-way.

FIRM shall provide the following scope of work:

Task 1 – Project Management and Coordination
FIRM shall attend kick-off meeting with OWNER to collect existing information and to confirm an acceptable project approach. During kick-off meeting, FIRM will discuss and confirm canals and properties that are included in the Project and those which might be exempt from the survey.
FIRM will coordinate with the Coral Springs Forrester to develop an approach that satisfies project goals.
FIRM will prepare subcontract with a certified arborist to conduct the vegetative survey.
FIRM will prepare a letter from OWNER documenting that FIRM and Subcontractor are working on OWNER’s behalf to conduct a tree inventory. Copies of letter will be on-site with Subcontractor in the event of inquiry by individual home owners.
Firm will conduct site visits with Subcontractor to document approach and to ensure data collection methodology.
Firm will conduct weekly meetings with Subcontractor to evaluate progress and inform OWNER and City of Coral Springs where work is being conducted.
FIRM will coordinate a “ride-along” with OWNER or City of Coral Springs staff to observe the inventory methodology.
Firm will conduct bi-weekly reviews of data to evaluate collected data.
Task 2 – Right-of-Way Vegetative Inventory
FIRM will download and print individual property maps from the Broward County Property Appraiser’s web site. The maps will provide relatively recent aerial photographs of each property and provide approximate property boundaries.

FIRM’s subcontractor will visit each property within the Coral Springs Improvement District which borders on a contiguous drainage canal. FIRM will collect an inventory of vegetative encroachments identifying species, physical properties (height, diameter, number of trunks, and extent of canopy). In addition, trees will be provided with a subjective score indicating the overall condition of the specimen (0% - damaged
/ diseased to 100% - perfect specimen). A metal identification tag will be applied to each tree within the right-of-way.
FIRM’s subcontractor will take approximate measurements from assumed property lines of locations of vegetation. Of special concern will be vegetation located on the assumed property boundary between private property and the canal right-of-way.
FIRM will prepare a table referenced by property address and the vegetation observed. The table will be cross referenced to the individual property appraiser’s maps where vegetation will be documented.

Task 3 – Inventory Reporting
FIRM will review data collected and documented by Subcontractor.
FIRM will submit Inventory Table of data collected. Table will be sortable by address and will reference property appraiser maps.
A submittal meeting will be conducted with FIRM and OWNER to review Inventory Report.
FIRM will attend one meeting with OWNER and City of Coral Springs to discuss Inventory Report.

Assumptions

Assumptions for the project are as follows:

Locations of vegetation will be collected referencing approximate property boundaries from Broward County Property Appraiser’s Maps. A location survey will not be conducted by a licensed land surveyor.

Based on conversations with the Coral Springs Forrester, the tree inventory will be assumed to be current for a period of 12 – 18 months following completion.
Access to the canal rights-of-way will be obtained from the water side. Subcontractor will use an inflatable water craft launched from OWNER approved landings. Cost for the water craft is included in the Subcontractor’s hourly rate.
This project does not include a community outreach component. FIRM does not anticipate spending significant time meeting with individual home owners or community organization. In the event that Subcontractor is questioned by an individual home owner, they will provide a copy of the letter provided by OWNER and direct additional inquiry to FIRM. Should FIRM be unable to address home owner questions, they will be directed to OWNER.
FIRM will attempt to identify all vegetation on the assumed property / right-of-way boundary line and call out as such.
In the event of insignificant landscaping (flowers and small shrubs) identified within the right-of-way, FIRM will identify a planting area (approximate size and location), however, will not identify number and specific plant species.
Subcontractor estimates that inventory will take 60 field-days to complete. Assessment of progress will be made and discussed during periodic meetings with OWNER. In the event that additional time is required to complete the inventory, OWNER may approve use of allowance.

Section 3 – Location
The services to be performed by the FIRM shall be on the following site or sites: Along Canal Bank Rights-of-Way throughout the entire District.

Section 4 – Deliverables

The FIRM will provide the following Deliverables to OWNER:
Inventory	Report	–	Inventory	Report	summarizing	all	significant vegetation located within OWNER’s right-of-way.

Section 5 – Time of Performance
Project will commence after execution of this Work Authorization. The FIRM and OWNER agree to the following schedule:

Task	Time Elapsed to Subtask Completion	
Notice to Proceed (NTP)	0 Days	
Project Kick-off	2 weeks from NTP	
Field Data Gathering	16 weeks from NTP	
Inventory Submitted	20 weeks from NTP	

Section 6 – Method and Amount of Compensation

The FIRM shall be paid by the OWNER in accordance with the Florida Prompt Payment Act Florida Statute 218.70-79 and in accordance with the payment method as set forth in Section 6 of the AGREEMENT. The calculations shall begin using the date the invoice was received.
Total job price: $182,524. Price includes an allowance of $20,000 for additional time above subcontractor’s estimate.

The cost for the above scope of services is a lump sum (LS). The LS is based on the materials, methods, and assumptions presented in the scope of services. The LS shall not be greater than the stated amount unless there is an approved increase in the scope of services.
A Budget Summary for the above LS is provided in Attachment A.

Section 7 – Application for Progress Payment
1. Not Applicable

Section 8 – Responsibilities
FIRM shall provide all of the labor and equipment necessary to perform the job or services contracted for at the expense of the FIRM. Property of any kind that may be on the premises, which are the site of the performance of this contract, during the performance of this Work Authorization, shall be at the sole risk of the FIRM.

The OWNER hereby designates Shawn Frankenhauser and David McIntosh as the OWNER’s representatives.
In addition to applicable provisions of Section 2 of the AGREEMENT, the OWNER will:
Provide copies of existing drawings and equipment cut sheets if requested by FIRM
Pay for any required permit fees

The FIRM acknowledges and understands that it is an independent contractor in its relationship with the OWNER. FIRM hereby designates Rick Olson as the FIRM’s representative.

Section 9 – Insurance
The FIRM shall provide a certificate of insurance to the OWNER setting forth the type and amount of insurance carried by the FIRM and conforming to the minimum requirements set forth in the AGREEMENT.

Section 10 – Level of Service
The OWNER shall have the right to terminate said Agreement by giving the FIRM thirty (30) days written notice if the service that is being provided is not maintained at levels necessary to provide the required service. The OWNER will determine in its sole judgment what constitutes a satisfactory level of service.

Section 11 – Indemnification
The FIRM shall indemnify and hold harmless the Owner and its officers and employees as set forth in Section 11 of the Agreement.

IN WITNESS WHEREOF, this Work Authorization, consisting of eight (8) pages and Attachment A has been caused fully executed on behalf of the FIRM by its duly authorized officer, and the OWNER has the same to be duly name and in its behalf, effective as of the date herein above written.

CORAL SPRINGS IMPROVEMENT DISTRICT

 	

Signature of Witness

Printed name of Witness

State of Florida County of Palm Beach

The foregoing instrument was acknowledged before me on this

 	 day of	, 2021 by Troy L. Lyn
who is personally known to me OR produced	 as identification.

Signature of President

Printed Name of President Date

Approved as to form and legality

District Counsel

ENGINEER

Globaltech, Inc.	 Company

Signature

Troy L. Lyn, P.E., Executive Vice President	 Name and Title (typed or printed)

_September 20, 2021	

Signature of Notary	Date

Attachment A Compensation Summary

ATTACHMENT A
Coral Springs Improvement District
Work Authorization No 192 - CSID Canal Right-of-Way Tree Inventory Engineering Fee Details

Task	

Task Description	E6	E2	CADD	Adm 3	Adm 1	

Total Labor	Expense/ Subconsul.
Fee	

Subconsul.	
		$180.00	$108.00	$108.00	$77.00	$52.00				
1	Project Management and Coordination									
	Project Development	16			2					
	Project Management	28			6	6				
	Subcontract Preparation	4			2	4				
	Periodic Progress Meetings	40	16			16			$	3,600.00	
	Coordination with City of Coral Springs	8								
										
	Labor Total Hours	96	16	0	10	26	148			
	Labor Total	$17,280	$1,728	$0	$770	$1,352	$21,130			
										
2	Vegetative Inventory									
	Site Inspections and Documentation		16			8			$ 108,000.00	
	Subcontractor Coordination and Oversight	40				8				
										
	Labor Total Hours	40	16	0	0	16	72			
	Labor Total	$7,200	$1,728	$0	$0	$832	$9,760			
										
2	Inventory Reporting									
	Report Preparation & Review	12	16			8				
	Review Meetings with CSID & City	8							$	1,800.00	
										
	Labor Total Hours	20	16	0	0	8	44			
	Labor Total	$3,600	$1,728	$0	$0	$416	$5,744			
										
	Globaltech Labor							$36,634		
										
	Subconsultant Labor Total							$113,400		
	Subconsultant Multiplier							1.1		
	Subcontract Total							$124,740		
										
	Expenses							$1,000		
	Expenses Multiplier							1.15		
	Expense Total							$1,150		
										
	Allowance							$20,000		
										
	ENGINEERING TOTAL							$182,524		

Team
E6: Rick Olson E3: Julia Backlund
Admin 3: Rebecca, Niurka, Rachael Admin 1: Angelica, Angela, Cindy

Arboriculture Consulting Proposal
City of Coral Springs, Canal Row

To: Globaltech	Date:	Sept. 8, 2021	
Attn: Rick Olson	Office: 561.997.6433	
6001 Broken Sound Parkway NW, Suite 610	Email: rolson@globaltechdb.com	
Boca Raton, Florida 33487		

Arboriculture consulting work for your property: City of Coral Springs, Canal Row

SCA will provide a health and condition report on all trees/palms located on, City of Coral Springs, Canal Row

Services included are as follows;
Site visit for collecting pennant data, unit tagged with metal tag, picture of subject, tree locations marked on provided survey, data provided in an excel spreadsheet format, necessary research, and a written report summarizing our findings.

Total number of 8-hour days for 60 days @ $225.00 per hour = $1,800.00 per day. Includes 1 ISA Certified Arborist, 1 assistant and a boat with motor.

Total $108,000.00

Additional services are available at $225.00 per hour including travel.
Signature below accepts this proposal and authorizes work as stated.

In Support,	Accepted by,
For: Sutton Consulting Arborist, Inc.	For Client:

John Sutton
John Sutton, Consulting Arborist	Client or Authorized Representative ISA Certified Arborist #SO-0326A

Sutton Consulting Arborist is staffed by professional Arborists, Horticulturists, and Landscape Inspectors. We utilize associates with expertise in their fields to provide the most accurate, efficient and useful information available to clients. We stand behind our work and can additionally answer any questions or fulfill needs for additional information or services. Client is responsible for payment upon completion.   Any billing over 30 days past due will be charged 1.5 percent interest per month up to date of payment. All reasonable collection costs, legal fees and court costs to gain payment are payable by client to Sutton Consulting Arborist.

P.O. Box 541237, Lake Worth, FL 33454 (561) 493-3310
http://suttonconsultingarborist.com Email: JSutton868@aol.com

11B.

WORK AUTHORIZATION
CSID WA #193
Globaltech No. 151332

Pursuant to the provisions contained in the “Contract for Professional Engineering Consulting and Design-Build Services on a Continuing Contract Basis” between the CORAL SPRINGS IMPROVEMENT DISTRICT, hereinafter referred to as “OWNER”, and Globaltech, Inc., hereinafter referred to as “FIRM”, dated July 1, 2012 (hereinafter referred to as “AGREEMENT”), this Work Authorization authorizes the FIRM to provide services under the terms and conditions set forth herein and in the AGREEMENT, which is incorporated herein by reference as though set forth in full.

The OWNER desires engineering services related to the CSID Wastewater Treatment Plant (WWTP) Operating Permit Renewal hereinafter referred to as the “Specific Project”.

Section 1 – Terms
The FIRM shall be defined as an individual, corporation or contractor having a direct contract with the OWNER or with any other subcontractor in the performance of a part of the work contracted for under the terms of this Work Authorization with the OWNER.

Section 2 – Scope of Work
The FIRM shall provide the following services in accordance with the AGREEMENT:

The existing operating permit for the CSID WWTP expires on June 17, 2022. The renewal application for the permit is to be submitted to the Florida Department of Environmental Protection (FDEP) 180 days before the expiration of the existing WWTP operating permit. The permit application must be submitted to FDEP on or before December 19, 2021, along with all

associated documents listed within the application instructions. The permit renewal application includes two (2) forms to be completed:
Form 62-620.910(1) Wastewater Facility or Activity Permit Application Form 1 General Information
Form 62-620.910(2) Wastewater Application Form 2A for Domestic Wastewater Facilities
In addition to the forms, an updated WWTP Capacity Analysis Report (CAR) and modifications to an existing Reuse Feasibility Study are also to be submitted along with the renewal application. An older version of these reports/studies was previously submitted to FDEP and will require additional supporting information as described below.

In 2019, the FIRM prepared and submitted to FDEP on behalf of CSID an abbreviated CAR reviewed and approved by FDEP. The abbreviated 2019 CAR was accepted as CSID WWTP service area is built out, and no significant changes in land use or wastewater flows are forecasted. For the renewal application, an update to the current WWTP wastewater flowrates and parameter data tables will need to be prepared and submitted with the permit renewal as a supplement to the 2019 CAR.

FDEP determined that a new reuse feasibility study would not need to be performed. However, FDEP instructed CSID to perform an update to the previously submitted 2010 Reuse Feasibility Study and an investigation into the letter submitted to the FDEP in 2016 as a part of the Operating Permit Renewal application. In addition, other utilities (City of Hollywood and Miami Dade Co) that need contract reuse to satisfy the Ocean Outfall Legislation will be contacted for evaluation.

The operating permit renewal application package is also to include: a process flow diagram, site plan, location map, an Operation & Maintenance Performance Report, and results of the mechanical integrity tests (MITs) for

deep injection wells (DIWs). All of which will be completed by FIRM with the assistance of OWNER, as required.

The scope of work is as follows:

Task 1 – Operating Permit Renewal Application Preparation
FIRM shall attend kick-off meeting with OWNER and collect information.
FIRM shall attend Pre-application meeting with OWNER and FDEP.
Complete Operating Permit Renewal Application Form 1 and Form 2A.
Compile and update WWTP wastewater flows and parameter data tables.
Complete WWTP site evaluation and prepare Operation and Maintenance Performance Report.
Prepare WWTP process flow diagram, site plan, and location map.
Compile results of MITs for DIWs. (confirm MIT has been done since the last submission)
Prepare a Draft Operating Permit Renewal Application package for OWNER to review. Address OWNER comments on package prepare final package.
Submit Operating Permit Renewal Application and associated documents.
The FIRM shall answer requests for information (RFI) generated by FDEP, assuming they are related to the WWTP Operating Permit and associated submitted documents.

Task 2 – Reuse Feasibility Coordination and Response
Perform a cursory review of the 2010 Reuse Feasibility Study for the study’s minimal reuse option (Alternative 2.1). This option will be reviewed for basic logic and design only. The existing 2010 costs will be updated to 2022 costs using standard construction cost index

values. Any costs associated with additional in-plant reuse will be estimated on an order-of-magnitude basis (budget level). In an attempt to reflect the current construction environment, FIRM will adjust the 2010 cost estimates using Engineering News Record (ENR) cost indexes and current cost escalations that FIRM has observed with similar construction materials.
Coordinate communication with other utilities for possible financial assistance to implement reuse in the district as a part of Ocean Outfall Legislation.
Summarize reuse feasibility/contract reuse communication and evaluate the minimal reuse option for submission with the permit renewal application package.

Assumptions

Assumptions for the project are as follows:

Monthly Operating Reports, (MOR’s), operating permits, Mechanical Integrity Test (MIT) results, and other backup information should be available to FIRM in Oculus. OWNER will provide any needed information not found in Oculus.
OWNER shall be responsible for taking required samples of wastewater characteristics as listed within the permit application form and supplying sample results to FIRM for inclusion in permit application forms.
If FDEP decides that a full update to the reuse report is required, then the reuse report letter will be modified into a full reuse report as an Amendment to this Authorization.
The OWNER will be responsible for payment of any permit fees.
FIRM shall include only the MIT results with the application package, not the full MIT testing document (already submitted to FDEP). (confirm MIT done since the last submission)

This scope does not include additional design and/or evaluations for reuse contracting with other utilities or any reuse evaluations other than those specifically listed herein.

Section 3 – Location
The services to be performed by the FIRM shall be on the following site or sites: Globaltech Office and CSID WWTP.

Section 4 – Deliverables

The FIRM will provide the following Deliverables to OWNER:
WWTP Operating Permit Application Package

Section 5 – Time of Performance
Project will commence after execution of this Work Authorization. The FIRM and OWNER agree to the following schedule:

Task	Time Elapsed to Subtask Completion	
Notice to Proceed (NTP)	0 Days	
Contract Reuse Summary	December 1, 2021	
Draft Permit Renewal Package	December 1, 2021	
Final Permit Renewal Package	December 15, 2021	

Section 6 – Method and Amount of Compensation

The FIRM shall be paid by the OWNER in accordance with the Florida Prompt Payment Act Florida Statute 218.70-79 and in accordance with the payment method as set forth in Section 6 of the AGREEMENT. The calculations shall begin using the date the invoice was received.
Total job price: $32,367.00. Price does not include an allowance.

The cost for the above scope of services is a lump sum (LS). The LS is based on the materials, methods, and assumptions presented in the scope of

services. The LS shall not be greater than the stated amount unless there is an approved increase in the scope of services.
A Budget Summary for the above LS is provided in Attachment A.

Section 7 – Application for Progress Payment
1. Not Applicable

Section 8 – Responsibilities
FIRM shall provide all of the labor and equipment necessary to perform the job or services contracted for at the expense of the FIRM. Property of any kind that may be on the premises, which are the site of the performance of this contract, during the performance of this Work Authorization, shall be at the sole risk of the FIRM.

The OWNER hereby designates Thomas Kedrierski as the OWNER’s representative.
In addition to applicable provisions of Section 2 of the AGREEMENT, the OWNER will:
Provide copies of existing drawings and equipment cut sheets if requested by FIRM
Pay for any required permit fees

The FIRM acknowledges and understands that it is an independent contractor in its relationship with the OWNER. FIRM hereby designates David Schuman as the FIRM’s representative.

Section 9 – Insurance
The FIRM shall provide a certificate of insurance to the OWNER setting forth the type and amount of insurance carried by the FIRM and conforming to the minimum requirements set forth in the AGREEMENT.

Section 10 – Level of Service
The OWNER shall have the right to terminate said Agreement by giving the FIRM thirty (30) days written notice if the service that is being provided is not maintained at levels necessary to provide the required service. The OWNER will determine in its sole judgment what constitutes a satisfactory level of service.

Section 11 – Indemnification
The FIRM shall indemnify and hold harmless the Owner and its officers and employees as set forth in Section 11 of the Agreement.

IN WITNESS WHEREOF, this Work Authorization, consisting of seven (7) pages and Attachment A has been caused fully executed on behalf of the FIRM by its duly authorized officer, and the OWNER has the same to be duly name and in its behalf, effective as of the date herein above written.

CORAL SPRINGS IMPROVEMENT DISTRICT

 	

Signature of Witness

Printed name of Witness

State of Florida County of Palm Beach

The foregoing instrument was acknowledged before me on this

 	 day of	, 2021 by Troy L. Lyn
who is personally known to me OR produced	 as identification.

Signature of President

Printed Name of President Date

Approved as to form and legality

District Counsel

ENGINEER

Globaltech, Inc.	 Company

Signature

Troy L. Lyn, P.E., Executive Vice President	 Name and Title (typed or printed)

_October 18, 2021	

Signature of Notary	Date

Attachment A Compensation Summary

ATTACHMENT A
Coral Springs Improvement District
Work Authorization No. 193 - WWTP Operating Permit Renewal Engineering Fee Details

Task	

Task Description	E7	E3	CADD	Adm 3	Adm 1	

Total Labor	Expense/ Subconsul.
Fee	

Subconsul.	
		$190.00	$129.00	$108.00	$77.00	$52.00				
1	Engineering									
	Project Coordination	10	34		4	4				
	Operating Permit Renewal	10	66	8	2	12				
	Reuse Feasibility Coordination and Response	16	62							
	RFI Response	4	8			2				
										
	Labor Total Hours	40	170	8	6	18	242			
	Labor Total	$7,600	$21,930	$864	$462	$936	$31,792			

										
										
	Subconsultant Labor Total							$0		
	Subconsultant Multiplier							1.1		
	Subcontract Total							$0		
										
	Expenses							$500		
	Expenses Multiplier							1.15		
	Expense Total							$575		
										
	ENGINEERING TOTAL							$32,367		

Team
Officer: David Schuman E3: Pranoti Kikale
Admin 3: Rebecca, Niurka, Rachael Admin 1: Angelica, Angela, Cindy

Twelfth Order of Business

PROJECTS UNDER CONTRACT

Globaltech, Inc.
CSID Engineer’s Report September 20, 2021

WA#168 – Membrane Train Flush Valve Addition / Backflow preventer elimination– On Hold pending data review
Approved by Board – 11/18/19
CSID conducting additional testing under the direction of Dr. Duranceau (UCF)
Meeting scheduled for 9/15/21 to determine whether to move forward with the additional two trains.
Estimated project completion date – currently unknown

WA#182 – AWIA Risk Assessment and Emergency Response Plan - In Progress
Approved by Board – 10/19/20
Submitted Executive Summary and Risk and Resilience Assessment – 6/21/21
Submit certificate of completion to EPA – 6/21/21
Emergency Response Plan – estimated completion 10/29/21
Estimated project completion – 12/31/21

WA#183 – Above Ground Fuel Storage Tanks & Dispensing System – Substantially Complete
Approved by Board – 11/16/20
Tanks placed – 5/20/21
Addressing punch list items
Replaced pumps to eliminate vibration issues – 9/10/21
Estimated substantial completion – 9/30/21

WA#184 – HSP 7 Day Tank Replacement – Substantially Complete
Approved by Board – 1/25/21
Issued subcontract to Cypress Construction Group
Project substantially complete – 5/27/21
Subcontractor closing out electrical permit
Backfill trenches / Staff Training
Project Closeout
Estimated project completion – 10/01/21

WA#187 – 500KW Emergency Generator – In Progress
Approved by Board – 5/17/21
Project kick-off meeting 6/10/21
Signed purchase order for generator – 6/10/21
Received revised submittals – scheduling a review meeting with staff week of 9/12/21
Preparing preliminary electrical drawings
Estimated project completion – 5/2022

Globaltech, Inc.
CSID Engineer’s Report September 20, 2021

WA#188 – Atlantic Blvd. 4-inch Sleeve – In Progress
Approved by Board – 12/21/20
Issued subcontracts to Murphy Pipe and Construction (MPC)
All permitting complete – 7/02/21
Anticipated construction - week of 10/12/21 (hopefully week of 9/27/21)
Estimated project completion – 10/30/21

WA#190 – Digester 1 Improvements – In Progress
Approved by Board – 5/17/21
Installed rough openings – 6/08/21
Tanks cleaned by others – 7/9/21
Installed hatches – week of 7/12/21
Air lines cleaned by staff – week of 7/26/21
Ordered new diffusers – 7/27/21 (4 weeks)
Prime & paint hatches – week of 8/5/21
Closed hatches and checked for water tightness – 9/12/21
Final inspection conducted by structural engineer – 9/15/21
Install new diffusers – week of 9//12/21
Estimated project completion – 9/24/21

Work Authorizations Under Development

WA#192 – Canal Right-of-Way Tree Inventory – On September Agenda
WA#193 – WWTP Operating Permit Renewal and Reuse Study – On September Agenda

WA#XX – Generator Storage Building – under development (10/18/21) WA#XX – HB53 Compliance – under development (11/15/21)
WA#XX – Distribution Line Valve Replacement – under development (11/15/21) WA#XX - DIW Building Electrical Service Change - under development WA#XX – PS 1 & 2 Trash Rack Bracket Replacement – under development

Thirteenth Order of Business

13A.

RESOLUTION 2021-8

A RESOLUTION REMOVING AND APPOINTING TREASURERS/ASSISTANT TREASURERS OF THE CORAL SPRINGS IMPROVEMENT DISTRICT

WHEREAS, at the January 27, 2020 meeting of the Board of Supervisors (“the Board”), Stephen Bloom was appointed Treasurer, and Alan Baldwin and Kenneth Cassel as Assistant Treasurers under Resolution 2020-6, and;
WHEREAS, the Board desires to remove Stephen Bloom as Treasurer, and Alan Baldwin and Kenneth Cassel as Assistant Treasurers, and;
WHEREAS, the Board desires to appoint a new Treasurer and Assistant Treasurer;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORAL SPRINGS IMPROVEMENT DISTRICT OF BROWARD COUNTY, FLORIDA, THAT:

Section 1.	Stephen Bloom is removed as Treasurer.	
Section 2.	Alan Baldwin and Kenneth Cassel are removed as Assistant Treasurers.	
Section 3.	 	 is appointed Treasurer.	
Section 4.	 	 is appointed Assistant Treasurer.	

PASSED AND ADOPTED this 20th day of September 2021, by the Board of Supervisors of the Coral Springs Improvement District, Broward County, Florida.

Kenneth Cassel	Dr. Martin Shank
Assistant Secretary	President