Agenda Page 1

Coral Springs

Improvement District

Agenda

May 18, 2020

Agenda Page 2

Coral Springs Improvement District

May 8, 2020

Board of Supervisors
Coral Springs Improvement District

Dear Board Members:

The regular meeting of the Board of Supervisors of the Coral Springs Improvement District will be conducted via video conference, pursuant to Executive Order 20-69, on Monday, May 18, 2020 at 4:00 p.m. Members of the public can attend the meeting by calling 408-418-9388 and entering access code 295681051. Following is the advance agenda for the meeting.

1.	Call to Order

2.	Approval of the Minutes of the April 20, 2020 Meeting

3.	Audience Comments

4.	Ratification of Resolution 2020-9, Designating David McIntosh as Assistant Treasurer
5.	Approval of Financial Statements for April 2020
6.	Resolution 2020-11, Approving the Proposed General Fund Budget for Fiscal Year 2021 and Setting the Public Hearing
7.	Consideration of GASB 75 OPEB Engagement Letter with GRS

8.	Consideration of SWM Permits

A.	Permit 2020-4 for Proposed Verizon Store

B.	Permit 2020-7 for Work on Coral Ridge Drive

9.	Consideration of Trio Development Change Order #1 for Repairs to Lift Station 22 for a Decrease of $26,660.62

10.	Consideration of Analytical Services from Florida Spectrum Environmental Services, Inc., Piggybacking Off Collier County

11.	Consideration of Estimate for Additional Work to be Done on Stormwater Pump in the amount of $5,799, Increasing the Cost for Repairs on this Pump

12.	Engineer’s Report

13.	Staff Reports

A.	Manager – Ken Cassel

B.	Department Reports

•	Operations – Dan Daly
	➢ Utility Billing Work Orders

•	Utilities Update - David McIntosh

•	Water – Joe Stephens

•	Wastewater – Tom Kedrierski

•	Stormwater – Shawn Frankenhauser

•	Field – Curt Dwiggins

10300 NW 11th Manor, Coral Springs, Florida • Phone: 954.753.0380 • www.csidfl.org

Agenda Page 3

Coral Springs Improvement District

•	Maintenance Report – Pedro Vasquez

•	Human Resources – Jan Zilmer

•	Motion to Accept Department Reports C. Attorney

14.	Supervisors’ Requests
15.	Adjournment

Any supporting documents not included in the agenda package will be distributed at the meeting. If you have any questions prior to the meeting, please contact me.

Sincerely,

Kenneth Cassel/sd
District Manager

cc:	District Staff Terry Lewis Seth Behn Rick Olson Beverley Servé Stephen Bloom

10300 NW 11th Manor, Coral Springs, Florida • Phone: 954.753.0380 • www.csidfl.org

Agenda Page 4

Second Order of Business

Agenda Page 5

MINUTES OF MEETING

CORAL SPRINGS

IMPROVEMENT DISTRICT

The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held Monday, April 20, 2020 at 4:00 p.m. via webinar and teleconference pursuant to Executive Order 20-69 issued on March 20, 2020 by Governor DeSantis and Section 120.54(5)(b)2, Florida Statutes.

Present and constituting a quorum were:

Martin Shank	President
Len Okyn	Vice President

Also present were:

Ken Cassel	District Manager
Terry Lewis	District Attorney
Dan Daly	Director of Operations
David McIntosh	Director of Utilities
Jan Zilmer	Human Resources
Marta Rubio	District
Rick Olson	District Engineer
Troy Lyn	Globaltech
Curt Dwiggins	Field Department
Joe Stephens	Water Department
Tom Kedrierski	Wastewater Department
Shawn Frankenhauser	Stormwater Department
Pedro Vasquez	Maintenance Department
Seth Behn	Lewis, Longman and Walker

The following is a summary of the discussions and actions taken at the April 20, 2020 Coral Springs Improvement District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Call to Order
Mr. Cassel called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Electronic Public Meeting Explanation

Mr. Cassel provided an introduction on how the remote meeting will be conducted.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the March
16, 2020 Meeting

Unapproved Minutes

Agenda Page 6

April 20, 2020	Coral Springs Improvement District

Each Board member received a copy of the Minutes of the March 16, 2020 Meeting, and any additions, corrections or deletions were requested.

There being none,

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, the minutes of the March 16, 2020 meeting were approved.

FIFTH ORDER OF BUSINESS Audience Comments There being none, the next order of business followed.

SIXTH ORDER OF BUSINESS

Approval of Financial Statements for March 2020

Ms. Rubio reported 97% of the assessments have been collected to date.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, the Financial Statements for March 2020 were approved.

SEVENTH ORDER OF BUSINESS

Consideration of Award of Contract to Weekly Asphalt Paving in the Amount of $68,955 for District Office Asphalt Repair and Installation at Three Onsite Locations

Mr. Dwiggins provided an overview of the asphalt project.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, the contract for asphalt repair and installation at three onsite locations, was awarded to Weekly Asphalt Paving in the amount of $68,995.

EIGHTH ORDER OF BUSINESS	Consideration  of	a  Grant	Services	
	Agreement   with	RMPK	Funding,	
	Piggybacking Off the City of Oakland	
	Park			

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, the grant services agreement with RMPK Funding, piggybacking off the City of Oakland Park, was approved.

2

Unapproved Minutes

Agenda Page 7

April 20, 2020

Coral Springs Improvement District

NINTH ORDER OF BUSINESS

Consideration of Purchase of 28 Replacement Membranes from Toray for Water Plant

Mr. Stephens provided an overview of the need to purchase replacement membranes.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, the purchase of 28 replacement membranes, was approved at a total cost of $11,957.68.

THIRD ORDER OF BUSINESS

District COVID-19 Emergency Update and Emergency Regarding Public Meetings

Status Order

Mr. Lewis provided an overview and recommended the Emergency Order be converted to a resolution for adoption.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, the emergency order was amended to convert it into a Resolution, which was adopted by the Board.

TENTH ORDER OF BUSINESS	Consideration of Work Authorizations
A.	Work Authorization #172 for the Effluent Generator ATS Replacement
for a Total Cost of $144,685.10

Mr. McIntosh provided an overview of Work Authorization #172. Discussion ensued.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, Work Authorization #172 was approved at a total cost of $144,685.10.

B.	Work Authorization #173 for Canal Site 10A Assessment for a Total
Cost of $14,270
Mr. Olson provided an overview of Work Authorization #173.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, Work Authorization #173 was approved at a total cost of $14,270.

C.	Work Authorization #174 for WWTP Plant C Structural Reinforcement for a Total Cost of $287,303

Mr. Olson provided an overview of Work Authorization #174.

3

Unapproved Minutes

Agenda Page 8

April 20, 2020	Coral Springs Improvement District

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, Work Authorization #174 was approved for a total cost of $287,303.

D.	Work  Authorization  #175  for  Stormwater  Pump  Stations  1  &  2
Hurricane Hardening for a Total Cost of $240,574

Mr. Olson stated many grant recipients are having issues through procurement and inspections. A legislative bill is being prepared to extend the project duration.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, Work Authorization #175 was approved for a total cost of $240,574.

E.	Work Authorization #176 for Feed Pump Motor Replacement for a Total Cost of $8,548

	On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, Work Authorization #176 was approved for a total cost of $8,548.

F.	Work Authorization #178 for Membrane Concentrate Backflow Preventer Elimination for a Total Cost of $142,021

There was discussion regarding Work Authorization #178 and whether it is a good investment.

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, Work Authorization #178 was approved for a total cost of $142,021.

ELEVENTH ORDER OF BUSINESS	Engineer’s Report
Mr. Olson reviewed his report; a copy of which is attached hereto and made part

of the public record.

TWELFTH ORDER OF BUSINESS

Staff Reports

A.	Manager – Ken Cassel

Mr. Cassel reported the remote deposition was done last. He is waiting to hear back on the results.

4

Unapproved Minutes

Agenda Page 9

April 20, 2020	Coral Springs Improvement District

B.	Department Reports

•	Operations – Dan Daly

Mr. Daly reported there has not been a significant impact on the accounts receivable as a result of the pandemic. A total of 480 residents were not charged delinquent fees for March and 1,234 for April. Daily operations continue with some staff working remotely.

•	Utilities Update – David McIntosh

	Mr. McIntosh reported the following:
➢	They applied for the COVID-19 FEMA program.

➢	He has been in communication with the auditors and they indicated the District should receive the balance of approximately $600,000 within the next couple of weeks.
➢	He will be meeting with RMPK next week to discuss grant opportunities.

•	Water – Joe Stephens

Mr. Stephens reviewed his report, a copy of which is attached hereto and made part of the public record.

•	Wastewater – Tom Kedrierski
A copy of the report is attached hereto and made part of the public record.

•	Stormwater – Shawn Frankenhauser

Mr. Frankenhauser reviewed his report, a copy of which is attached hereto and made part of the public record. He also reported canal levels are approximately one foot lower than what is indicated in the report.

•	Field – Curt Dwiggins

Mr. Dwiggins reviewed his report, a copy of which is attached hereto and made part of the public record.

•	Maintenance Report – Pedro Vasquez

Mr. Vasquez reviewed his report, a copy of which is attached hereto and made part of the public record.

5

Unapproved Minutes

Agenda Page 10

April 20, 2020	Coral Springs Improvement District

•	Human Resources – Jan Zilmer

Mr. Daly reported Mr. Zilmer is keeping track of staff hours in case they need to report back regarding the Family and Medical Leave Act.

•	Motion to Accept Department Reports

On MOTION by Mr. Okyn, seconded by, Dr. Shank, with all in favor, the department reports were accepted

C.	Attorney
Mr. Lewis provided updates on Emergency Orders issued by Governor DeSantis.

THIRTEENTH ORDER OF BUSINESS	Supervisors’ Requests

Mr. Okyn asked Mr. McIntosh when they can continue with the restructure meeting.

Dr. McIntosh responded he will contact him tomorrow about scheduling a meeting.

FOURTEENTH ORDER OF BUSINESS	Adjournment
There being no further business,

On MOTION by Mr. Okyn, seconded by Dr. Shank, with all in favor, the meeting was adjourned.

_____________________________
Kenneth Cassel
Assistant Secretary

________________________________
Dr. Martin Shank
President

6

Unapproved Minutes

Agenda Page 11

Fourth Order of Business

Agenda Page 12

Agenda Page 13

Fifth Order of Business

Agenda Page 14

CORAL SPRINGS IMPROVEMENT DISTRICT

FINANCIAL REPORTING – MEETING MAY 18, 2020

Agenda Page 15

CORAL SPRINGS IMPROVEMENT DISTRICT

FINANCIAL REPORTING FOR APRIL 2020

MAY 18, 2020

Board of Supervisors Meeting

Agenda Page 16

CORAL SPRINGS IMPROVEMENT DISTRICT

BALANCE SHEET

All Fund Types and Account Groups

APRIL 30, 2020

DESCRIPTION

ASSETS

GENERAL		WATER & SEWER		GENERAL		TOTALS	
FUND		FUND		FIXED ASSETS			

Cash & Cash Equivalents

Checking Accounts

CDAR'S

CD'S & Money Market Accounts

Investment Pools

Restricted Investments

Accounts Receivable

Accrued Interest Receivable

Unbilled Utility Revenues Receivable

Due from Other Funds

Prepaid Expenses

Deferred Outflow-2007 Series

Land

Easements

Meters in Field (Net)

Machinery & Equipment (Net)

Imp. Other than Bldgs. (Net)

Buildings (Net)

Construction in Progress

$	2,916,900

1,500,378

5,244,247

1,328

-

-

-

-

-

18,877

-

-

-

-

-

-

-

-

4,272,833

2,500,441

12,007,915

2,579

5,642,590

772,150

-

880,516

15,892

128,121

1,470,254

361,739

394,998

863,036

1,079,450

52,054,639

146,168

1,411,153

		
$	-	
	-	
	-	
	-	
	-	
	-	
	-	
	-	
	-	
	-	
	-	
	581,378	
	-	
	-	
	124,553	
	6,410,197	
	-	
	-	

$	7,189,733

4,000,819

17,252,162

3,907

5,642,590

772,150

-

880,516

15,892

146,998

1,470,254

943,117

394,998

863,036

1,204,003

58,464,836

146,168

1,411,153

TOTAL ASSETS

$	9,681,730

$	84,004,474

$	7,116,128

$	100,802,332

Agenda Page 17

CORAL SPRINGS IMPROVEMENT DISTRICT

BALANCE SHEET

All Fund Types and Account Groups

APRIL 30, 2020

DESCRIPTION

LIABILITIES

Accounts Payable

Contracts Payable

Retainage Payable

Accrued Principal/Int Payable-Bonds

Accrued Wages Payable

Accrued Vac/Sick Time Payable

Pension Payable

Utility Tax Payable

Payroll Taxes Payable

Deposits

Deferred Revenues

Due to Other Funds

Net OPEB Obligation

Bonds Payable-2016 Series

TOTAL LIABILITIES

FUND BALANCE / NET POSITION

GENERAL		WATER & SEWER		GENERAL		TOTALS	
FUND		FUND		FIXED ASSETS			

$	-		$	-		$	-		$	-	
	-			-			-			-	
	-			-			-			-	
	-			1,447,405			-			1,447,405	
	-			-			-			-	
	-			458,991			-			458,991	
	-			-			-			-	
	-			57,384			-			57,384	
	-			-			-			-	
	95,500			558,450			-			653,950	
	-			-			-			-	
	15,892			1,311			-			17,203	
	-			109,239			-			109,239	
	-			38,615,000			-			38,615,000	
											
$	111,392		$	41,247,780		$	-		$	41,359,172	

Fund Balance:

Unspendable

Assigned

Unassigned

Net Position

Investment in GF

-

18,877

3,906,000

5,645,461

-

-

-

-

-

-

42,756,694

-

-

-

-

-

-

7,116,128

-

18,877

3,906,000

5,645,461

42,756,694

7,116,128

TOTAL FUND BALANCE/ NET ASSETS

$	9,570,338

$	42,756,694

$	7,116,128

$	59,443,160

TOTAL LIABILITIES & FUND BALANCE		$	9,681,730		$   84,004,474		$	7,116,128		$  100,802,332	

Agenda Page 18

CORAL SPRINGS IMPROVEMENT DISTRICT

GENERAL FUND

Statement of Revenues, Expenditures and Change in Fund Balance

For the Period Ending April 30, 2020

REVENUES

ADOPTED		PRORATED BUDGET		ACTUAL 7 MONTHS		VARIANCE	
BUDGET		THRU		ENDING		FAVORABLE	
FY 2019-2020		4/30/2020		4/30/2020		(UNFAVORABLE)	

Assessments (Net)	(*)

Permit Review Fees

Interest Income

Shared Personnel Revenue

Miscellaneous Revenue

FEMA Reimbursement

Carry Forward Assigned Funds (*)

TOTAL REVENUES

EXPENDITURES

ADMINISTRATIVE

$	3,429,399

1,000

20,000

34,912

-

-

420,557

$	3,905,868

2,000,483

583

11,667

20,368

-

-

-

$	2,033,101

$	3,335,344

3,600

39,459

20,368

2,665

294,311

-

$	3,695,747

$	1,334,861

3,017

27,792

-

2,665

294,311

-

$	1,662,646

Supervisor Fees

Salaries/Wages

Special Pay

FICA Taxes

Pension Expense

Health Insurance

Workers Comp. Ins.

Engineering Fees (*)

Legal Fees  (*)

Special Consulting Services  (*)

Annual Audit (*)

Actuarial Computation-OPEB

Management Fees

Telephone Expense

Postage

Printing & Binding

Administrative Building Cost

Insurance

Legal Advertising

Contingencies/Other Current Charges

Paver Incentive Program

Computer Expense/Technology

Digital Record Management

Office Supplies

Dues, Licenses, Schools & Permits

Promotional Expenses

Capital Purchases

$	7,200

162,726

281

13,000

19,527

63,655

620

42,000

84,000

94,600

10,600

2,772

59,032

3,434

688

1,298

12,360

1,238

2,000

1,000

12,500

29,400

1,000

7,337

7,875

4,800

-

$	4,200

100,139

260

8,000

12,017

37,132

362

21,000

42,000

39,417

10,600

1,617

34,437

2,004

403

758

7,210

722

1,167

583

7,292

17,150

583

4,279

4,594

2,800

-

$	4,000

82,062

260

6,602

9,876

35,485

277

10,763

29,764

132,776

8,100

-

34,437

2,004

403

758

7,210

453

1,764

649

-

9,010

-

4,279

2,675

-

-

$	200

18,077

-

1,398

2,141

1,647

85

10,237

12,236

(93,359)

2,500

1,617

-

-

-

-

-

269

(597)

(66)

7,292

8,140

583

-

1,919

2,800

-

TOTAL ADMINISTRATIVE

$	644,943		$	360,726		$	383,607		$	(22,881)	

Agenda Page 19

CORAL SPRINGS IMPROVEMENT DISTRICT

GENERAL FUND

Statement of Revenues, Expenditures and Change in Fund Balance

For the Period Ending April 30, 2020

FIELD OPERATIONS

ADOPTED		PRORATED BUDGET		ACTUAL 7 MONTHS		VARIANCE	
BUDGET		THRU		ENDING		FAVORABLE	
FY 2019-2020		4/30/2020		4/30/2020		(UNFAVORABLE)	

Salaries and Wages

Special Pay

FICA Taxes

Pension Expense

Health Insurance

Worker's Comp. Insurance

Water Quality Testing

Communications-Radios/Cellphones

Electric

Rentals & Leases

Insurance

R & M - General

R & M - Facility

R & M - Culvert Inspection & Cleaning

R & M - Canal Dredging & Maintenance

R & M - Vegetation Management

Operating Supplies - General

Operating Supplies - Chemicals

Operating Supplies - Uniform

Operating Supplies - Motor Fuels

Dues, Licenses, Schools & Permits (*)

Capital Outlay-Equipment

Capital Improvements

$	286,361

921

21,907

34,363

107,813

15,864

3,000

2,022

1,458

500

15,290

74,250

3,000

119,500

25,000

60,000

17,025

120,540

2,414

51,705

3,842

27,500

655,650

$	176,222

920

13,481

21,146

62,891

9,254

1,750

1,180

851

292

8,919

43,313

1,750

69,708

14,583

35,000

13,904

70,315

1,408

30,161

1,700

16,042

382,463

$	163,441

920

12,396

18,324

47,120

8,693

1,076

598

391

137

5,303

16,460

1,145

19,500

-

4,200

13,760

59,668

1,035

2,456

1,700

-

100,564

$	12,781	
	-	
	1,085	
	2,822	
	15,771	
	561	
	674	
	582	
	460	
	155	
	3,616	
	26,853	
	605	
	50,208	
	14,583	
	30,800	
	144	
	10,647	
	373	
	27,705	
	-	
	16,042	
	281,899	

TOTAL FIELD

TOTAL EXPENDITURES

RESERVES

$	1,649,925

$	2,294,868

$	977,253

$	1,337,979

$	478,887		$	498,366	
					
$	862,494		$	475,485	

Reserved for 1st Qtr. Operating Reserved for Projects & Emergencies Storm Damages Reserves

TOTAL RESERVES

TOTAL EXPENDITURES & RESERVES

EXCESS REVENUES OVER (UNDER)

EXPENDITURES & RESERVES

FUND BALANCE BEGINNING

FUND BALANCE ENDING

361,000

250,000

1,000,000

$	1,611,000

$	3,905,868

$	-

	210,583			-			210,583	
	145,833			-			145,833	
	583,333			-			583,333	
								
$	939,749		$	-		$	939,749	
								
$	2,277,728		$	862,494		$	1,415,234	
								
			$	2,833,253				
								
			$	6,737,085				
							
			$	9,570,338				

(*) Not prorated figures

Agenda Page 20

CORAL SPRINGS IMPROVEMENT DISTRICT

WATER & SEWER FUND

Statement of Revenues, Expenses and Change in Net Assets

For the Period Ending April 30, 2020

REVENUES

Water Revenue

Sewer Revenue

Standby Revenue

Processing Fees

Lien Information Fees

Delinquent Fees

Contract Utility Billing Services

Contract HR & Payroll Services

Facility Connection Fees

Meter Fees

Line Connection Fees

Interest Income-Restricted

Interest Income-Operations

Rent Revenue

Technology Sharing Revenue

Misc. Revenues

Carryforward Prior Yr. Fund Balance (*)

TOTAL REVENUES

ADOPTED BUDGET FY 2019-2020

$	6,467,008

5,852,977

3,120

12,000

9,000

290,000

62,602

13,289

-

-

-

-

65,000

65,203

15,450

12,000

1,705,236

$	14,572,885

PRORATED BUDGET

THRU

4/30/2020

3,772,421

3,414,237

1,820

7,000

5,250

169,167

36,522

7,754

-

-

-

-

37,917

38,035

9,010

7,000

-

$	7,506,133

ACTUAL 7 MONTHS

ENDING

4/30/2020

$	3,899,674

3,508,289

1,820

9,720

9,125

148,500

36,522

7,754

14,400

1,125

300

42,887

87,062

57,162

9,010

29,240

-

$	7,862,590

VARIANCE FAVORABLE (UNFAVORABLE)

$	127,253

94,052

-

2,720

3,875

(20,667)

-

-

14,400

1,125

300

42,887

49,145

19,127

-

22,240

-

$	356,457

Agenda Page 21

CORAL SPRINGS IMPROVEMENT DISTRICT

WATER & SEWER FUND

Statement of Revenues, Expenses and Change in Net Assets

For the Period Ending April 30, 2020

EXPENSES

ADMINISTRATIVE

ADOPTED		PRORATED BUDGET		ACTUAL 7 MONTHS		VARIANCE	
BUDGET		THRU		ENDING		FAVORABLE	
FY 2019-2020		4/30/2020		4/30/2020		(UNFAVORABLE)	

Salaries and Wages

Special Pay (*)

FICA Taxes

Pension Expense

Health Insurance

Workers Comp. Insurance

Unemployment Compensation

Engineering Fees

OPEB Expense

Trustee/Other Debt Expenses (*)

Legal Fees (*)

Special Consulting Services (*)

Travel & Per Diem (Board)

Annual Audit (*)

Actuarial Computation - OPEB

Management Fees

Telephone Expense

Postage

Printing & Binding

Electric Expense (*)

Rentals and Leases

Insurance

Repair and Maintenance

Legal Advertising

Other Current Charges

Merchant Fees

Computer/Technology Expenses

Employment Ads

Toilet Rebate

Office Supplies

Dues, Licenses, Schools & Permits

Promotional Expenses

Capital Outlay (*)

Total Administrative

$	1,011,726

2,534

77,397

121,408

233,182

3,423

4,000

33,600

2,863

10,720

60,000

86,000

4,500

12,150

2,700

88,552

13,835

36,600

21,970

12,960

3,075

16,520

26,460

4,500

29,910

78,520

113,835

13,550

14,850

4,000

12,000

14,640

23,000

$	2,194,979

$	622,601

2,534

47,629

74,713

136,023

1,997

2,333

19,600

1,670

10,720

25,000

43,000

2,625

12,150

1,575

51,657

8,070

21,350

12,816

6,480

1,794

9,637

15,435

2,625

17,448

45,803

66,404

7,904

8,663

2,333

7,000

8,540

8,384
-

$	1,306,513

$	618,920

2,447

44,409

72,756

118,663

1,111

-

1,306

-

9,159

14,391

10,258

-

12,150

-

51,657

6,523

21,061

17,823

4,844

3,059

5,751

10,113

145

12,619

44,130

30,994

4,971

6,138

314

1,431

5,110

8,384

$	1,140,637

$	3,681	
	87	
	3,220	
	1,957	
	17,360	
	886	
	2,333	
	18,294	
	1,670	
	1,561	
	10,609	
	32,742	
	2,625	
	-	
	1,575	
	-	
	1,547	
	289	
	(5,007)	
	1,636	
	(1,265)	
	3,886	
	5,322	
	2,480	
	4,829	
	1,673	
	35,410	
	2,933	
	2,525	
	2,019	
	5,569	
	3,430	
	-	

$	165,876

Agenda Page 22

CORAL SPRINGS IMPROVEMENT DISTRICT

WATER & SEWER FUND

Statement of Revenues, Expenses and Change in Net Assets

For the Period Ending April 30, 2020

PLANT OPERATIONS

ADOPTED		PRORATED BUDGET		ACTUAL 7 MONTHS		VARIANCE	
BUDGET		THRU		ENDING		FAVORABLE	
FY 2019-2020		4/30/2020		4/30/2020		(UNFAVORABLE)	

Salaries and Wages

Special Pay (*)

FICA Taxes

Pension Expense

Health Insurance

Workers Comp. Insurance

OPEB Expense

Water Quality Testing

Telephone Expense

Electric Expense  (*)

Rentals and Leases

Insurance

Repair & Maintenance-General

Repair & Maint-Filters for Water Plant

Sludge Management - Sewer

Office Supplies

Operating Supplies - General

Operating Supplies - Chemicals  (*)

Uniforms

Motor Fuels

Dues, Licenses, Schools & Permits (*)

Capital Outlay	(*)

TOTAL PLANT OPERATIONS

$	1,700,446

2,703

130,084

201,000

354,297

93,877

4,437

68,475

8,900

698,830

15,500

166,630

1,007,715

678,290

150,000

3,635

98,675

337,995

9,775

99,411

56,950

964,000

$	6,851,625

$	1,046,428

2,546

80,052

123,692

206,673

54,762

2,588

39,944

5,192

349,415

9,042

97,201

587,834

395,669

87,500

2,120

57,560

168,998

5,702

57,990

18,825

223,870

$	3,623,603

$	941,629

2,546

72,116

105,388

194,372

35,585

-

24,369

4,152

290,556

3,790

65,452

284,281

46,420

52,549

683

16,496

137,895

5,775

2,525

18,825

223,870

$	2,529,274

$	104,799	
	-	
	7,936	
	18,304	
	12,301	
	19,177	
	2,588	
	15,575	
	1,040	
	58,859	
	5,252	
	31,749	
	303,553	
	349,249	
	34,951	
	1,437	
	41,064	
	31,103	
	(73)	
	55,465	
	-	
	-	
		
$	1,094,329	

Agenda Page 23

CORAL SPRINGS IMPROVEMENT DISTRICT

WATER & SEWER FUND

Statement of Revenues, Expenses and Change in Net Assets

For the Period Ending April 30, 2020

FIELD OPERATIONS

ADOPTED		PRORATED BUDGET		ACTUAL 7 MONTHS		VARIANCE	
BUDGET		THRU		ENDING		FAVORABLE	
FY 2019-2020		4/30/2020		4/30/2020		(UNFAVORABLE)	

Salaries and Wages

Special Pay

FICA Taxes

Pension Expense

Health Insurance

Workers Comp. Insurance

OPEB Expense

Water Quality Testing

Naturescape Irrigation Service

Telephone Expense

Electric Expense  (*)

Rent Expense

Rent Expense - SCADA

Insurance

Repairs and Maintenance

R&M Lift Stations

R&M Generators

Meters

Office Supplies

Operating Supplies - General

Uniforms

Motor Fuels

Dues, Licenses, Schools & Permits (*)

Capital Outlay (*)

Renewal & Replacement (*)

TOTAL FIELD OPERATIONS

TOTAL OPERATING EXPENSES

$	786,613

1,405

60,176

94,394

247,480

49,556

2,723

1,000

4,970

13,950

114,480

9,500

56,040

24,000

216,000

168,850

33,080

60,680

1,680

57,190

5,820

22,860

13,300

381,000

-

$	2,426,747

$	11,473,351

$	484,070

1,299

37,031

58,089

144,363

28,908

1,588

583

2,899

8,138

66,780

5,542

32,690

14,000

126,000

98,496

19,297

35,397

980

33,361

3,395

13,335

2,321

356,340

-

$	1,574,902

$	6,505,018

$	422,599

1,299

32,090

47,028

116,777

20,204

-

100

-

6,652

50,384

2,796

32,690

8,541

17,590

55,919

14,820

10,839

130

32,035

3,944

12,103

2,321

356,340

-

$	1,247,201

$	4,917,112

$	61,471	
	-	
	4,941	
	11,061	
	27,586	
	8,704	
	1,588	
	483	
	2,899	
	1,486	
	16,396	
	2,746	
	-	
	5,459	
	108,410	
	42,577	
	4,477	
	24,558	
	850	
	1,326	
	(549)	
	1,232	
	-	
	-	
	-	
		
$	327,701	
		
$	1,587,906	

Agenda Page 24

CORAL SPRINGS IMPROVEMENT DISTRICT

WATER & SEWER FUND

Statement of Revenues, Expenses and Change in Net Assets

For the Period Ending April 30, 2020

ADOPTED

BUDGET

FY 2019-2020

RESERVES

PRORATED BUDGET

THRU

4/30/2020

ACTUAL 7 MONTHS

ENDING

4/30/2020

VARIANCE FAVORABLE (UNFAVORABLE)

Required Reserve for R & R

TOTAL OPERATING EXP & RESERVE

AVAILABLE FOR DEBT SERVICE

DEBT SERVICE

Principal

2016 Series

Interest

2016 Series

Total Debt Service

Excess Revenues (Expenses) TOTAL DEBT SERV & RESERVES

Net Assets Beginning

Net Assets Ending

(*) Not prorated figures

-

$	11,473,351

$	3,099,534

1,640,000

1,177,758

$	2,817,758

281,776

3,099,534

-

$	6,505,018

956,669

687,028

$	1,643,697

-

$	4,917,112

$	2,945,478

956,669

687,028

$	1,643,697

1,301,781

2,945,478

$	41,454,913

$	42,756,694

-

$	1,587,906

-

-

$	-

SUMMARY OF OPERATIONS			
& DEBT SERVICE COVERAGE			
		AMOUNT	
			
REVENUES	$	7,862,590	
OPERATING EXENDITURES			
Operating Expenditures-Admin		1,140,637	
Operating Expenditures-Plant		2,529,274	
Operating Expenditures-Field		1,247,201	
TOTAL OPERATING EXENDITURES	$	4,917,112	
Reserve Required for Future Debt Service		-	
			
TOTAL OPERATING EXPENDITURES & RESERVES	$	4,917,112	
AVAILABLE FOR DEBT SERVICE	$	2,945,478	
LESS: DEBT SERVICE		1,643,697	
			
EXCESS REVENUES (EXP)	$	1,301,781	
		Debt Service	
		Coverage	
		1.79	

Agenda Page 25

CORAL SPRINGS IMPROVEMENT DISTRICT

ASSESSMENT COLLECTIONS FOR FY 2019 - 2020

	APRIL 2020		
			
DATE		ASSESSMENTS COLLECTED	
		(Net of all Commissions & Fees)	
				
10/31/2019			-	
11/30/2019			$261,883	
12/31/2019			2,843,552	
1/31/2020			58,766	
2/29/2020			66,727	
3/31/2020			40,555	
4/30/2020			63,861	
				
TOTALS		97.3%	$3,335,344	

BUDGET		100%	$3,429,399	
			
REMAINING		2.7%	$94,055	

Agenda Page 26

CORAL SPRINGS IMPROVEMENT DISTRICT

CHECK REGISTERS

APRIL 2020

FUND

CHECK DATE

CHECK No.

AMOUNT

General Fund	04/01/2020 thru 04/30/2020	#5214 - #5227	$79,784.56	
				
Total			$79,784.56	

Agenda Page 27

Agenda Page 28

CORAL SPRINGS IMPROVEMENT DISTRICT

CHECK REGISTERS

APRIL 2020

FUND

CHECK DATE

CHECK No.

AMOUNT

Water and Sewer	04/01/2020 thru 04/30/2020	#29067 - #29208	$488,222.40	
				
Total			$488,222.40	

Agenda Page 29

Agenda Page 30

Agenda Page 31

Agenda Page 32

Agenda Page 33

Agenda Page 34

Agenda Page 35

Agenda Page 36

Agenda Page 37

Agenda Page 38

Agenda Page 39

Agenda Page 40

Sixth Order of Business

Agenda Page 41

RESOLUTION 2020-11

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
CORAL	SPRINGS	IMPROVEMENT	DISTRICT	APPROVING

THE PROPOSED BUDGET FOR FISCAL YEAR 2020/2021 AND
SETTING	A  PUBLIC  HEARING	THEREON  PURSUANT  TO
CHAPTER 2004-469, LAWS OF FLORIDA

WHEREAS, in accordance with Section 12, of Chapter 2004-469, Laws of Florida, the District Manager has heretofore prepared and submitted a proposed general fund budget to the Board for Fiscal Year 2020/2021, a copy of which is attached hereto as Exhibit A, and

WHEREAS, the Board of Supervisors has determined to conduct a public hearing to consider the proposed general fund budget on August 17, 2020;

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CORAL SPRINGS IMPROVEMENT DISTRICT THAT:

Section 1.	The recitals above are true and correct and are hereby made a part of this Resolution.

Section 2.	The budget proposed by the District Manager for Fiscal Year 2020-2021 is hereby

tentatively approved as a basis for conducting a public hearing to finally adopt the recommended general fund budget.

Section 3.	A public hearing on the proposed general fund budget is hereby set for the following

date, hour and location:

Date:	August 17, 2020
Hour:	4:00 PM
Place:	District Offices
10300 N.W. 11th Manor
Coral Springs, Florida 33071

Section 4.	The District Manager shall publish or have published notices required of said public

hearing as required by Chapter 2004-469, Laws of Florida.

Section 5.	This resolution shall take effect upon its adoption.

PASSED AND ADOPTED by the Board of Supervisors of the Coral Springs Improvement District, this 18th day of May, 2020.

________________________________________
Martin Shank, President

Kenneth Cassel, Assistant Secretary

Agenda Page 42

Exhibit A

Agenda Page 43

CORAL SPRINGS IMPROVEMENT DISTRICT

PROPOSED
BUDGET

FY 2020 / 2021

Agenda Page 44

Table of Contents

BUDGET HIGHLIGHTS

A.	Proposed Budget...………………………………………………………….............3-4

B.	Budget Narrative…………………………….………………………...................5-14

Agenda Page 45

CORAL SPRINGS IMPROVEMENT DISTRICT

GENERAL FUND

			PROPOSED BUDGET				
			Fiscal Year 2020/2021				
								
			ADOPTED	ACTUAL	ESTIMATE	TOTAL	PROPOSED	
	DESCRIPTION	BUDGET	thru	Next	Projected thru	BUDGET	
			2019/2020	3/31/2020	6 Months	9/30/2020	2020/2021	
REVENUES						
						
Assessment Revenues (Net)..Budgeted	3,429,399	3,335,344	94,055	3,429,399	3,600,896	
Permit Review Fees	1,000	3,100	-	3,100	1,000	
Miscellaneous Revenue	-	2,665	-	2,665	-	
Interest Income	20,000	74,364	-	74,364	-	
	Shared Personnel Revenue	34,912	17,459	17,459	34,918	35,960	
	FEMA Reimbursement (Federal & State)	-	294,311	-	294,311	-	
	Carry Forward Assigned Funds	420,557	-	137,798	137,798	435,079	
							
	Total Revenues	3,905,868	3,727,243	249,312	3,976,555	4,072,935	
EXPENDITURES						
	ADMINISTRATIVE						
								
	Supervisor Fees	7,200	4,000	3,200	7,200	7,200	
	Salaries and Wages	162,726	76,610	76,610	153,220	166,682	
	Special Pay	281	260	-	260	281	
	FICA Taxes	13,000	6,185	6,185	12,370	13,303	
	Pension Expense	19,527	9,222	9,222	18,444	20,002	
	Health Insurance	63,655	28,453	28,453	56,905	46,554	
	Worker's Compensation Ins.	620	277	277	554	574	
	Engineering Fees	42,000	8,181	33,819	42,000	42,000	
	Legal Fees	84,000	29,764	54,236	84,000	84,000	
	Special Consulting Services	94,600	132,776	132,776	265,552	100,000	
	Annual Audit	10,600	8,100	2,500	10,600	10,600	
	Actuarial Computation-OPEB	2,772	-	2,772	2,772	1,400	
	Management Fees	59,032	29,518	29,514	59,032	60,803	
	Telephone Expense	3,434	1,718	1,716	3,434	3,537	
	Postage	688	346	342	688	709	
	Printing & Binding	1,298	650	648	1,298	1,337	
	Administrative Building Costs	12,360	6,180	6,180	12,360	12,731	
	Insurance	1,238	389	771	1,160	1,238	
	Legal Advertising	2,000	1,211	1,211	2,422	6,000	
	Other Charges / Contingencies	1,000	648	602	1,250	1,700	
	Paver Incentive Program	12,500	-	-	-	12,500	
	Computer Expense/Technology	29,400	7,722	18,828	26,550	30,900	
	Digital Record Management	1,000	-	1,000	1,000	1,000	
	Office Supplies	7,337	3,667	3,670	7,337	7,559	
	Dues, Licenses & Subscriptions	7,875	175	7,625	7,800	7,875	
Promotional Expense	4,800	-	4,800	4,800	8,630	
Capital Purchases	-	-	-	-	-	
							
	Total Administrative	644,943	356,053	426,956	783,009	649,114	

Page #3

Agenda Page 46

				ADOPTED	ACTUAL	ESTIMATE	TOTAL	PROPOSED	
		DESCRIPTION	BUDGET	thru	Next	Projected thru	BUDGET	
				2019/2020	3/31/2020	6 Months	9/30/2020	2020/2021	
	FIELD OPERATIONS						
								
	Salaries & Wages	286,361	132,440	132,440	264,880	290,861	
	Special Pay	921	920	-	920	867	
	FICA Taxes	21,907	10,059	10,059	20,119	22,251	
	Pension Expense	34,363	15,059	15,059	30,118	34,904	
	Health Insurance	107,813	43,430	43,430	86,861	114,567	
Worker's comp Ins	15,864	7,451	7,451	14,902	16,113	
	Water Quality Testing	3,000	1,076	1,076	2,152	3,000	
	Communications-Radios/Cellphones	2,022	598	1,424	2,022	2,022	
	Electric	1,458	391	1,067	1,458	1,458	
	Rentals and Leases	500	137	363	500	500	
	Insurance	15,290	4,546	4,542	9,088	16,055	
	R&M - General	74,250	15,125	59,125	74,250	61,375	
	R&M - Facility	3,000	1,060	1,940	3,000	3,000	
	R&M - Culvert Inspection & Cleaning	119,500	19,500	100,000	119,500	119,500	
	R&M - Canal Dredging & Maintenance	25,000	-	25,000	25,000	25,000	
	R&M - Vegetation Management	60,000	4,200	55,800	60,000	60,000	
	Oper Supplies - General	17,025	13,760	3,265	17,025	20,525	
	Oper Supplies - Chemicals	120,540	59,668	60,872	120,540	126,746	
	Oper Supplies - Uniform Rental	2,414	1,061	1,353	2,414	3,035	
	Oper Supplies - Motor Fuels	51,705	2,426	49,279	51,705	58,600	
	Dues, Licenses, Schools	3,842	1,600	2,342	3,942	3,942	
	Capital Outlay-Equipment	27,500	-	27,500	27,500	114,500	
	Capital Improvements	655,650	96,934	558,716	655,650	725,000	
							
	Total Field Operations	1,649,925	431,444	1,162,102	1,593,546	1,823,821	
							
	TOTAL EXPENDITURES	2,294,868	787,497	1,589,058	2,376,555	2,472,935	
	Reserves						
								
	Reserved for 1st Qtr. Operating	361,000	350,000	-	350,000	350,000	
	Reserves for Designated Projects/Emergency	250,000	250,000	-	250,000	250,000	
	Storm Damages Reserves	1,000,000	1,000,000	-	1,000,000	1,000,000	
							
	Total Reserves	1,611,000	1,600,000	-	1,600,000	1,600,000	
							
	Total Expenses & Reserves	3,905,868	2,387,497	1,589,058	3,976,555	4,072,935	
							
	Excess Revenues Over Expenditures & Reserves	-	1,339,746	(1,339,746)	-	-	

Page #4

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

REVENUES:

Assessments

Agenda Page 47

The District levies a Non-Ad Valorem Assessment on all taxable property within the Coral Springs Improvement District in order to fund operating and maintenance expenditures, and future reserves. Based on the following table:

Source: Assessment Methodology Study – 5/2018

Permit Review Fees

Permit fees are based on prior year’s revenues.

Interest Income

Interest is earned on cash balances in the District’s funds on deposit in checking and money market accounts and in various certificates of deposit.

Shared Personnel Revenue

The District has entered into an interlocal agreement with Pinetree Water Control District. Under the provisions of that agreement the District provides the services of an appropriately licensed field supervisor to Pinetree. Budgeted revenue from this source is $35,960.

Page #5

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

EXPENDITURES

Administrative:

Supervisor Fees

Agenda Page 48

Board of Supervisors may be compensated $200 per meeting, not to exceed $2,400 per year. Based on 3 supervisors and 12 meetings per year, the amount should not exceed $7,200.

Salaries and Wages

The total amount of budgeted wages for this Fiscal Year is $166,682.

Special Pay

Special pay is a holiday bonus based on number of years of service. Special pay is budgeted for $281.

FICA Taxes

FICA tax is established by the law and currently is 7.65%. Based on salaries of $166,682 and Supervisors Fees of $7,200 FICA taxes are being budgeted for $13,303.

Pension Expense

The pension plan was established whereby the employer contributes into the plan annually. Based on salaries of $166,682 pension expense is budgeted for $20,002.

Health Insurance

The District offers each employee Health, Life, Dental and Disability Insurance. In addition, the board members are provided Health and Dental Insurance only. The projected cost to be paid by the District for this fiscal year is $46,554.

Worker’s Compensation Insurance

The District’s Worker’s Compensation Insurance premium is budgeted for $574.

Engineering Fees

The District contracts for general engineering services on an annual basis. Based on prior years’ experience, the projected amount for this Fiscal Year is $42,000.

Page #6

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Legal Fees

Agenda Page 49

The District currently has a contract with Lewis Longman & Walker, P.A. as legal counsel for the District. This contract includes preparation for monthly board meetings, contract review, etc. Based on prior year’s experience the projected amount for this Fiscal Year is $84,000.

Special Consulting Services

The District will need to engage a consultant who specializes in legislative codification. Certain District limitations relating to bidding threshold requirements, efficiencies, gains and benefits inherent in contract administration, and supervisor compensation levels need to be revised and updated. Additional consulting may be needed to conduct workshop sessions involving staff and department managers. The total amount being budgeted is $100,000.

Annual Audit

The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis. Based on the current activity level the amount is not expected to exceed $10,600.

Actuarial Computation-OPEB

Florida Statutes require the employer to make health coverage available to retirees at the employer’s group rate. The Governmental Accounting Standards Board requires a periodic actuarial assessment of the cost and liability associated with these benefits. In June 2017 GASB 75 replaced and expanded GASB 45 reporting requirements. The District is budgeting $1,400 for this assessment.

Management Fees

This service includes $60,803 in management and financial advisory services provided to the District under the Management Contract with Inframark.

Telephone

Telephone and fax machine expenses are budgeted for this Fiscal Year for $3,537.

Postage

Mailing of agenda packages, overnight deliveries, correspondence, etc. The projected expense for this Fiscal Year is $709.

Page #7

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Agenda Page 50

Printing and Binding

Checks, stationary, envelopes, photocopies, etc. The projected expense for this Fiscal Year is $1,337.

Administrative Building Costs

This expense represents the costs to operate and maintain the administration building. The projected amount for this cost is $12,731.

Insurance

The District retains Egis Insurance & Risk Advisors as our Insurance Agent, who on a yearly basis arranges the placement of the District insurance for property, general liability, and inland marine coverage. The expected amount for this Fiscal Year should not exceed $1,238.

Legal Advertising

The District does most of its legal advertising in the Sun-Sentinel. Expenses include monthly meetings, special meetings, public hearings, etc. Based on prior years’ experience the amount should not exceed $6,000.

Other Charges / Contingencies

The District is budgeting $1,700 for various bank charges incurred on its accounts.

Paver Driveway Incentive Program

An incentive of $250 payment each year to the first fifty District residents to replace a concrete or other impervious surface driveway with a pervious paver type driveway. Total budgeted is $12,500.

Computer Expense/Technology

All the District’s financial records, accounts payable are processed on a main frame computer owned by Coral Springs Improvement District Water and Sewer Fund. The budget amount for this technology is $30,900 and includes the cost of digital record keeping for engineering/project plans.

Page #8

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Digital Record Management

Agenda Page 51

The District is providing for the set up and maintenance of digital records of existing infrastructure as-builts as well as providing for the mapping of drainage assets. The amount being budgeted is $1,000.

Office Supplies

Accounting and Administrative Supplies.  Projected expense for this year is $7,559.

Dues, Licenses, Subscriptions

An annual renewal fee to Florida Assoc. of Special Districts in the amount of $3,000, an annual Special District fee to the Department of Community Affairs in the amount of $175, on-going accounting and seminars totaling $1,000, and $3,700 for other management related training. The projected expense totals $7,875.

Promotional Expense

The District circulates periodic newsletters for the purpose of keeping its residents informed of issues affecting them and may sponsor other events for educating District residents about the services being provided. The annual budget for this item is $8,630.

Capital Purchases

There are no budgeted expenditures.

Page #9

Coral Springs Improvement District
General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Field Operations:

Salaries and Wages

The total amount of budgeted wages for this Fiscal Year is $290,861.

Special Pay

Agenda Page 52

Special pay is a holiday bonus based on number of years of service. Special pay is budgeted for $867.

FICA Taxes

FICA tax is established by the law and currently is 7.65%. Based on salaries of $290,861 FICA taxes are being budgeted for $22,251.

Pension Expense

The pension plan was established whereby the employer contributes into the plan annually. Based on salaries of $290,861 pension expense is budgeted for $34,904.

Health Insurance

The District offers the employees Health, Life, Dental and Disability Insurance. The projected cost to be paid by the District for this fiscal year is $114,567.

Worker’s Compensation Insurance

The District’s Worker’s Compensation Insurance premium is budgeted for $16,113.

Water Quality Testing

Water Quality Testing is done to provide a guide for planning the aquatic plant control program and in addition provides indications of dangerous or threatening conditions. Based on last year’s quarterly testing the amount is estimated to be $3,000.

Page #10

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Communications-Radios/Cellphones

Agenda Page 53

The District provides Nextel/Sprint telephones for the field employees. The following are the estimated costs for the budget year.

				Yearly		
							
		Field Supervisor	$1,206			
		Truck No. 1	408			
		Truck No. 2	408			
		Total	$2,022			

Electric

The District currently has the following utility accounts with Florida Power and Light Co. for purposes of providing electricity to the District’s two pump stations:

				Address		Yearly		
											
		Pump Station # 1	- 121 N.W. 93rd Terrace	$	758			
		Pump Station # 2	- 12000 S.W. 1st Street		700		
		Total				$	1,458			

Rentals and Leases

Payments related to a lease on a copy machine. The projected cost to be paid by the District for this fiscal year is $500.

Insurance

The District retains Egis Insurance & Risk Advisors as our Insurance Agent, who on a yearly basis arranges the placement of the District insurance for property, general liability, and inland marine coverage. Based on the prior years’ experience the expected amount for this Fiscal Year should not exceed $16,055.

Page #11

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Repair & Maintenance - General

Agenda Page 54

The following is a listing of the different repairs and maintenance needed for operations.

		Vehicle Maintenance	$	5,500			
		Pump Station Repairs/Maintenance		15,955			
		Trash Pick-up Service		5,200		
		Canal Bank Mowing		12,000		
		Misc. Repairs		22,720			
		Total	$	61,375			

Repair & Maintenance - Facility

Estimated costs for general facility maintenance are $3,000.

Repair & Maintenance - Culvert Inspection and Cleaning

Culvert inspection and cleaning costs of $119,500 are being budgeted this year.

Repair & Maintenance - Canal Dredging & Maintenance

Estimated costs for canal maintenance are $25,000.

Repair & Maintenance – Vegetation Management

Prevention of growth of invasive vegetation in canal rights-of-way, with associated bank repair. This should not exceed $60,000.

Operating Supplies - General

The following is a listing of the different operating supplies needed for operations.

	Safety equipment	$ 6,500			
	Grass eating triploid carp	13,500			
		Annual Waterway Cleanup Donation	525			
	Total	$20,525			

Operating Supplies - Chemicals

Estimated costs for chemicals for the budget year are $126,746.

Page #12

Coral Springs Improvement District

General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Operating Supplies - Uniform Rental / Purchase

Agenda Page 55

Estimated costs for uniform rental / purchase including Employee Safety Boot Allowance for the budget year are $3,035.

Operating Supplies - Motor Fuels & Propane

Estimated costs for motor fuels and propane for the budget year are $58,600.

Dues, Licenses, Schools

Employees are required to have an Aquatic License. This expense includes the classes, licenses and all fees related to the employee obtaining an Aquatic License. This year’s projected amount should not exceed $3,942.

Capital Outlay-Equipment

Capital outlay for equipment is budgeted for $114,500.

Capital Improvements

Capital improvements in the amount of $725,000 are being budgeted for canal bank restoration assessment.

Page #13

Coral Springs Improvement District	Agenda Page 56
General Fund
Proposed Budget
Fiscal Year 2020 / 2021

Reserves for 1st Quarter Operating

The amount of $350,000 is reserved toward 1st quarter operation expenses.

Reserves for Assigned Projects and Emergencies

The reserve fund is established to set aside funds for projects designed to maintain the District’s drainage assets and to provide for unexpected events/natural disasters that may occur other than those related to Hurricanes. This fiscal year the amount projected to be set aside is $250,000.

Storms Damages Reserves

The district has established that 3 million dollars will be collected over the next three years to limit exposure of financial losses due to storms. The 1 million dollars represents 3/3 of our target goal.

Page #14

Agenda Page 57

Seventh Order of Business

Agenda Page 58

April 24, 2020

Ms. Marta Rubio

Director of Finance & Accounting
Coral Springs Improvement District
10300 N.W. 11th Manor

Coral Springs, FL 33071

Re: Coral Springs Improvement District GASB 75 OPEB Engagement Letter Dear Ms. Rubio:

We are writing to provide an engagement letter for actuarial services relating to GASB 75 Other Post‐ Employment Benefits (OPEB). By signing and dating this engagement letter, Gabriel, Roeder, Smith & Company (GRS) and the Coral Springs Improvement District (the “District”) agree to the scope, work product and terms described herein. This engagement letter is fashioned after those for auditing services, for consistency with other professionals.

We will perform the “Alternative Measurement Method” calculations necessary for the District to comply with GASB Statement No. 75 for the fiscal year ending September 30, 2020. As such, the calculations will be performed as of September 30, 2019. We will provide actuarial advice concerning assumptions and a final Report reviewed and signed by an actuary. This service includes full telephone access to our actuaries and analysts during and after the process. It should be understood that this is not an actuarial valuation because the calculations will fail various actuarial standards of practice on account of following the GASB’s Alternative Measurement Method.

We will then perform the “Alternative Measurement Method” calculations necessary for the District to comply with GASB Statement No. 75 for the fiscal year ending September 30, 2021 using a roll‐forward method permitted under GASB rules based on calculations performed as of September 30, 2019. The results will be presented in a letter report.

The Reports will provide figures necessary for compliance with GASB Statement No. 75 for all OPEBs, presented in total, without any breakouts by union or employee groupings and no breakouts by enterprise fund or function. The District will be responsible for determining any such breakouts and for the narrative material required for the Notes.

The work papers for this engagement are the property of Gabriel, Roeder, Smith & Company (GRS). While we may be requested to make certain work papers available to auditors or to regulators pursuant to authority given by law or regulation, access to the requested work papers will be provided under supervision of GRS personnel. Furthermore, upon request, we may provide photocopies of selected work papers to regulatory agencies. These regulatory agencies may intend or decide to distribute the photocopies or information contained therein to others, including other governmental agencies.

Agenda Page 59

Ms. Marta Rubio
April 24, 2020
Page 2

The District management has responsibility for the financial statements and all representations contained therein. Management also has responsibility for preventing and detecting fraud, for adopting sound accounting policies and establishing and maintaining effective internal control to maintain the reliability of the financial statements and to provide reasonable assurances against the possibility of misstatements that are material to the financial statements. This responsibility extends to the use or misuse of the results of our OPEB Report, presentations at on‐site meetings and during telephone conferences. The Report and presentation materials may be provided to parties other than the District only in their entirety and only with the permission of the District.

Upon execution of this letter of engagement, we will prepare a data request letter. The District will compile and transmit all employee and retiree census data as requested in electronic form and in the format requested. The District will collect and transmit all documentation and other information requested regarding the other post‐employment benefits provided.

The District agrees that all information, documents and data we request in connection with our Report will be made available to us, that all such information, documents and data provided to us will be complete and accurate, that we will have the full cooperation of the District’s personnel and vendors, that the District will issue a representation letter from management concerning these matters, and that GRS may rely upon such information, documents and data with no duty to inquire or audit such.

Because of the importance of management’s representations as to the completeness and accuracy of the information, documents and data which it provides to GRS, the District agrees to release GRS and its personnel from any claims, liabilities, costs and expenses relating to our services under this letter attributable to any misrepresentations in the representation letter referenced above. Furthermore, GRS agrees to maintain the employee data secure and confidential. Any dispute concerning this engagement will be resolved internally and, if not, with waiver of any jury trial and with venue at the place where the services are rendered. Except for gross negligence or willful misconduct, GRS liability hereunder will be limited to our fees.

The District is a public agency subject to Chapter 119, Florida Statutes. As required by law, and only to the extent required by law, GRS shall comply with Florida's Public Records Law. GRS is not acting on behalf of the District in providing actuarial and consulting services, as defined by statutes and interpreted by the Florida Attorney General Advisory Legal Opinions. GRS shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by GRS in conjunction with this Agreement. Specifically, as required by law, and only to the extent required by law, GRS shall:

(a)	Keep and maintain public records that ordinarily and necessarily would be required by the District in order to perform the service.

(b)	Upon request of the District’s custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in state law or as otherwise provided by law.

Agenda Page 60

Ms. Marta Rubio
April 24, 2020
Page 3

(c)	Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if GRS does not transfer the records to the District.

(d)	Meet all requirements for retaining public records and transfer, at no cost, to the District all public records in possession of the GRS upon termination of the Agreement and destroy and duplicate public records that are exempt or confidential and exempt from the public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with the information technology system of the District.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (954) 603‐0033, Sandra.Demarco@Inframark.com, 210 NORTH UNIVERSITY DRIVE, CORAL SPRINGS, FL 33071.

The base fees for the services are described in the following chart:

Reporting Date	Measurement Date	Calculation Date	Fee	
				
September 30, 2020	September 30, 2019	September 30, 2019	$3,500	
				
September 30, 2021*	September 30, 2020	September 30, 2019	$1,200	

*	The off‐year of this engagement presumes a “roll‐forward”, whereby the previous year’s calculations would be adjusted so as to apply to the projected year. GASB Statement No. 75 permits calculations every other year unless significant changes occur, in which case new calculations must be performed. If calculations were required or requested by the District in the intermediate year(s), the cost would be developed by adjusting the initial report fee for inflation.

Payment is due upon completion of the Report. There is no separate fee for telephone conferences or other expenses. No other surveys, impact studies or other projects are contemplated in the scope of this engagement. Additional studies, comparisons with other Districts, or other services will be performed upon request with, whenever possible, fixed fee quotes provided in advance.

We stand behind these results and are available to assist management in other strategic areas for controlling the OPEB liabilities.

Please return this signed agreement and retain a copy for your records. We thank you and other District officials for your confidence in our firm and look forward to working with you in the years ahead. Should you have any questions regarding these matters, please do not hesitate to contact us.

Agenda Page 61

Ms. Marta Rubio
April 24, 2020
Page 4

Sincerely,	For the Coral Springs Improvement District		
	_______________________________________		
James J. Rizzo, ASA, MAAA	Print Name (Authorized Party)		
Senior Consultant and Actuary			
Gabriel, Roeder, Smith & Company	_______________________________________		
			
JJR/nl	Signature		

Agenda Page 62

EIGHTH ORDER OF BUSINESS

Agenda Page 63

8A

Agenda Page 64

April 14, 2020

Ken Cassel, Manager

Coral Springs Improvement District
10300 NW 11th Manor

Coral Springs, FL 33071

RE:

Storm Water Management Review

Proposed Verizon Retail Store

Atlantic Crossings, 710 N. University Drive

Cost Recovery / Var. No.	2020-4

PCN 484128036188

Ken:

This office reviewed the storm water management submittal for the proposed Verizon Store at 710 N. University Drive (in the Atlantic Crossings Shopping Center). The proposed development parcel represents the northern 0.915 AC of the previously expanded M-6 outparcel. Included in this initial submittal were drainage plans, site plan, drainage calculations, survey, application and Geotech report. This project, located within the east basin of the Coral Springs Improvement District involves replacing existing asphalt parking with a proposed 3567 SF retail building. The development site is part of the previously approved and constructed Walgreens site which is in turn is a recognized outparcel Atlantic Crossings.

The proposed development site is presently improved with 0.645 AC of paved parking and 0.271 AC of landscaped pervious area with 264 LF of exfiltration trench. The storm water management application reflects the construction of

•	0.082 AC (3,567 SF) of building

•	0.482 AC of paved surfaces

•	0.351 AC of pervious area

•	160 LF of 10’ W x 5’ H exfiltration trench

•	0.05 AC of dry retention area with a bottom elevation of 8.0 ft. NAVD

The backbone drainage system for the shopping center provides conveyance of storm water flows from the outparcels to the District’s facilities. Each outparcel is responsible for complying with the District’s storage requirements and providing water quality treatment. The master drainage system includes weirs providing a control elevation of 7.5’ NAVD. Before discharge to

Agenda Page 65
SWM Application
Verizon Maplewood, 710 University
April 14, 2020
Page 2

the master system full water quality must be provided as well as 0.09 AF of storage 9.3 ft NAVD and 0.74 AF of surface storage below elevation 10.1 ft NAVD.

The applicant’s engineer has demonstrated compliance with the District’s storm water management criteria by providing 324 LF of 10’ W x 5’ H exfiltration trench, with an upturned baffle providing control at elevation 8.5 ft. NAVD. This system provides the required dry pretreatment, water quality treatment and storage (combined surface and in exfiltration trench) equal to 0.72 AF at elevation 9.3 where 0.09 AF is required and 0.76 AF of storage at elevation 10.1’ NAVD where 0.74 AF is required. Strict adherence to the criteria discounts exfiltration trench storage for the 100 year storm, however the physical constraints of this project preclude modifications to surface grades to comport. This office supports the applicant engineer’s conclusion that this project meets the District’s storm water management criteria. We recommend approval of the storm water management application for Verizon – Maplewood as depicted on the plans and calculations prepared by Thomas Engineering and digitally signed and sealed by Kristin DiPierro on March 27, 2020, subject to the District’s standard permit conditions.

I am available by phone or email to answer your questions.

Regards,

Glen A. Hanks, P.E.

Agenda Page 66

8B

Agenda Page 67

May 10, 2020

Ken Cassel, Manager
Coral Springs Improvement District
10300 NW 11th Manor
Coral Springs, FL 33071

RE:

Coral Ridge Drive Widening
Assessment of Storm Water Management Improvements and
Recommendation for Approval of Storm Water Management Permit

Ken:

At your request, this office reviewed roadway plans for Coral Ridge Drive Roadway/Mobility Project FM 43 -7798-1. This federally funded, FDOT administered, County project involves upgraded/new transit stops and bike lanes along 11,000 ft of Coral Ridge Drive from the C-14 Canal north to the District’s boundary with the Sunshine Water Control District. To accomplish these transit/mobility improvements, the roadway will be widened (around 3-4 ft. each side), the existing roadway milled, resurfaced and restriped.

The proposed widening of Coral Ridge Drive results in an estimated 0.9 AF (40,000 CF) of additional runoff from a 9.5” rainfall event (10-year storm) and 0.3 AF of additional water quality treatment requirements (pretreatment volumes do not change). According to FDOT and their engineer, constraints on the federal funding limit expenditures to those costs directly tied to mobility improvements. These funds are not available to improve or remedy prior deficiencies or shortcomings with the storm water management system. Consequently, swales can only be expanded to off-set increased runoff associated with the additional impervious areas, but cannot be expanded to improve compliance with surface storage requirements or offset prior loss of storage.

Within the limits of the Coral Springs Improvement District, Coral Ridge Drive consists of four, 12’ wide asphalt travel lanes with sidewalks each side and turn lanes at select intersections. According to the 1987 SFWMD permit for the widening of Coral Ridge Drive, dry pretreatment is provided in 11 ft. wide, v-shaped roadside swales with raised inlets, with the remainder of water quality treatment being provided in the District’s canal system. Except for limited stretches, storm water runoff from Coral Ridge Drive is shed from impervious surfaces to roadside swales for dry pretreatment prior to overflow to into drainage culverts, through pollution retardant structures and into the District’s canals.

The District’s permit criteria manual specifies for this type of roadway construction the affected roadways must:

•	Be periodically maintenance and certified at intervals not to exceed 5 years, consistent with the District’s requirements for storm water management systems,

•	Must provide ½” dry pretreatment

•	Provide water quality treatment consistent with the Basin requirements

Agenda Page 68

Coral Ridge Drive – Mobility Improvements
Recommendation for Approval

May 10, 2020
Page 2

•	Provide Pollution Retardant Baffles prior to off-site discharge.

•	Provide District specified storage.

The proposed drainage improvements associated with the mobility project involve:

•	restoring swales on the west side of Coral Ridge, north of Lakeview Drive to the original permit slopes (6:1 front slope, 4:1 backslope)

•	constructing swales on the east side of Coral Ridge, north of Lakeview Drive with 6:1 and 4:1 slopes.

•	increasing existing swale capacity south of Lakeview Drive by increasing the swale depth and creating 6:1 front slopes and 4:1 backslopes.

These preceding drainage improvements restore prior dry pretreatment treatment capacity and increase the storage capacity within the right of way to the maximum practical amount. Coral Ridge Drive was originally designed without water quality treatment measures, instead utilizing water quality treatment provided in the west basin’s lakes and canals. Basin required surface storage is not able to be provided within the right of way for Coral Ridge Drive.

This office recommends approval of a storm water management permit for Coral Ridge Drive as substantially depicted on plans for Coral Ridge Drive (Financial Project ID 437798-1-52-01) prepared by Bolton Perez and Associates, subject to the standard conditions of the District’s drainage permit and the following special conditions.

1.	Swale volumes shall be maximized, consistent with FDOT roadside design guidelines and without creating areas of standing water.
2.	The drainage system serving Coral Ridge Drive up to the point of discharge to CSID canals or into an intermediary system remains the maintenance responsibility of Broward County Highway Construction and Engineering.
3.	All discharges of storm water must pass through Pollution Retardant Structures consistent with the District’s standards or previously approved plans before discharge to District facilities.
4.	At the conclusion of the project an engineer for Broward County Highway Construction and Engineering or their designee certifies that existing and proposed components of the drainage system are free and clear of sediment and debris, are structurally sound, and properly functioning.

If you require any additional information please let me know.

Regards,

Glen A. Hanks, P.E.
Consulting District Engineer

cc:	Ken Cassel, Manager

Agenda Page 69

Ninth Order of Business

Agenda Page 70

Agenda Page 71

Tenth Order of Business

Agenda Page 72

THE EXTENSION OF CONTRACT TERMS & PRICING
UNDER THE

COLLIER COUNTY CONTRACT

RFP Solicitation #13-6148,
Analytical Laboratory Services

TO THE CORAL SPRINGS IMPROVEMENT DISTRICT

Florida-Spectrum Environmental Services, Inc.
1460 W. McNab Road
Ft. Lauderdale, FL 33309
PH: 954.978.6400
FAX: 954.978.2233
www.flenviro.com

Agenda Page 73

May 8, 2020

Coral Spring Improvement District
David McIntosh

10300 N.W. 11th Manor
Coral Springs, FL 33071

RE: THE EXTENSION OF CONTRACT TERMS & PRICING UNDER THE COLLIER COUNTY CONTRACT; RFP 13-6148 TO THE CORAL SPRINGS IMPROVEMENT DISTRICT

Dear Mr. David McIntosh and Members of the Selection Committee:

On behalf of Florida – Spectrum Environmental Services Inc., I am pleased to offer the extension of the contract terms and pricing under the Collier County Contract RFP 13-6148 to the Coral Springs Improvement District for an additional two (2) years after the expiration of the original contract, expiration date of May 12, 2018. The contract extension for Coral Springs Improvement District will be in effect until May 12, 2022. Florida-Spectrum is confident that we will continue to exceed all the specified requirements to provide analytical support services to the Coral Springs Improvement District, as well as ensure adequate cost comparison and value.

Florida – Spectrum Environmental Services, Inc. is committed to providing all the specified requirements in accordance with the requested turnaround time and all required contract specifications. I am confident that upon review of our qualifications, you will deem Florida – Spectrum Environmental Services, Inc. an asset to this contract.

Thank you for your time and consideration. I look forward to the opportunity to work with you.

Sincerely,

Accepted: Coral Springs Improvement District

Katharine A. Kutil

__________________________________________ Signature

Director of Sales & Marketing

Florida – Spectrum Environmental Services, Inc.

__________________________________________ Print Name/Title

__________________________________________

Date

2

www.flenviro.com

1460 West McNab Road Ft Lauderdale, Fl 33309

Phone 954.978.6400	Fax 954.978.2233

Agenda Page 74

Services

Laboratory analysis of water samples collected from Coral Springs Improvement District Water Treatment Plant and the Coral Springs Improvement District Wastewater Treatment Plant for compliance or monitoring purposes on a daily, monthly and annual basis, as well as, quarterly monitoring well sampling and analyses.

A. Florida-Spectrum will analyze samples of drinking water, waste water, source water (surface or ground water) or any other samples as needed from CSID’s Water Treatment Plant (WTP) as well as from the CSIDs Wastewater Treatment Plant (WWTP).

B. Based on CSID’s needs, Florida-Spectrum will collect samples from specified sites. Florida-Spectrum will be responsible for all sampling equipment, shipping containers and any other sampling needs based on project and/or method and/or regulatory agency requirements.

C. Florida-Spectrum will supply Environmental Protection Agency (EPA) approved sample shipping containers adequate for sample integrity and preservation, at no additional cost to the CSID. CSID personnel will collect and pack the samples in the sample containers. Florida-Spectrum will pick up the samples for analysis at the specified location preferably on the same day but no later than the following business day or per the schedule event of sampling. Standard weekly and during normal business hours, pickup fees are included in the unit cost. Any samples required to be sampled and/or picked up outside our normal business hours will be described in the table below “Pricing Structure for After Hours and Emergencies Only”.

D.	Florida-Spectrum shall analyze samples according to project, permit, regulatory agency or CSID’s specified requirements using EPA approved methods for the specific matrix. Florida-Spectrum shall ensure analysis of samples within prescribed EPA, DOH, FDEP or method holding time limits.

E.	Florida-Spectrum will supply a detailed report meeting NELAP requirements for each parameter result with units in electronic format including (if applicable); quality control results, data qualifiers with descriptions, method detection limits, practical quantitation limits, method description, dilutions, sample preparer, preparation date, preparation time, sample analyst, analysis date, analysis time, collector, collection date, collection time, sample location, reporter, reporting date, and unique identification for each sample along with the sample chain-of-custody to CSID’s personnel within five to seven (5 to 7) business days from the date of sample receipt. If a test requires more time for analysis the Florida-Spectrum will inform the CSID personnel at the time of sample receipt.

F.	Florida-Spectrum will notify the CSID personnel within 24 hours when a sample result indicates violation of the Safe Water Drinking Act, the Clean Water Act, FDEP Drinking water rules or other applicable permits and or consent decrees. Examples include but are not limited to: MCL violation of Total Coliform rule or RDL (Regulatory Detection Limit) or MCL (Maximum Contaminant Limit) exceedance for drinking water samples.

3

www.flenviro.com
1460 West McNab Road Ft Lauderdale, Fl 33309

Phone 954.978.6400	Fax 954.978.2233

Agenda Page 75

Coral Springs Improvement District

PRICING STRUCTURE FOR AFTER HOURS, EMERGENCIES ONLY

“Florida-Spectrum Environmental Services, Inc. will arrange for sample retrieval at Department specified facilities during the event of a Department determined emergency or crisis, service shall be provided within the hours of the Department’s request. This emergency provision includes After Hours, Weekends and Holidays. Should this emergency occur, due to the cost of operation, overtime, materials and employees that will be provided during these emergencies, Florida-Spectrum Environmental Services, Inc. will charge the following outlined below.”

After Hours (Monday through Friday)
Analytical	Sampling Fees	Pickup Fees	Laboratory Fees	
Same as Contract Price	$112.50 per/hr	$150.00	$150.00	
	Weekends (Saturday and Sunday)		
Analytical	Sampling Fees	Pickup Fees	Laboratory Fees	
		(Saturday &		
		Sunday)		
Same as Contract Price	$112.50 per/hr	$150.00	$150.00 (Saturday All	
			other Departments)	
			$75.00 (Saturday Micro	
			Only)	
			$300.00 (Sunday)	

Any samples dropped off, picked up or sampled on a Friday or day before a Holiday that have a short hold that require immediate prep to be analyzed will be subject to a weekend Charge. ** Special Staffing is required.

Weekend Lab Fee (Analysis for Micro Samples and Other Short Hold Analyses)
( Sunday) (Special Staffing required for Sundays)

Holidays
Analytical	Sampling Fees	Pickup Fees	Laboratory Fees	
Same as Contract Price	$150.00 per/hr	$150.00	$400.00	

*PLEASE NOTE: Florida-Spectrum Environmental Services, Inc. has submitted this separate pricing, because we wanted to be fair and not charge the Department emergency/crisis fees during normal hours of operation.

4

www.flenviro.com
1460 West McNab Road Ft Lauderdale, Fl 33309

Phone 954.978.6400	Fax 954.978.2233

Agenda Page 76

Eleventh Order of Business

Agenda Page 77

Pump Inspection/Rahab GF 2020-01

MWI Pumps
7775 SW 9th. Street (Oslo Road)
Vero Beach, FL 32968
Phone: (772) 770-0004
Fax: (772) 770-1096

Date:5-4-20

Quotation validity unless otherwise noted expires 30 days from date shown

48” Vertical Service Additional Work

Project:

Quote To:

Delivery:

Coral Springs ID Pump Service Station 1 RH11100

Shawn Frankenhauser 954-868-6935 Coral Springs Improvement District 10300 NW 11th Manor Coral Springs, FL 33071

Terms: Net 30 Days from completion

FOB: Jobsite

Customer Approved:

Quoted By: Bill Miller 954-682-2062

Item	Qty.		Description	Unit Price	Total Price	
						
A	1	Original Bid Amount		$14,031.00	$14,031.00	

Service pump in Station 1: ADDITIONAL WORK

After disassembling of the pump and right angle gear the following additional items are recommended and included in the report.

•	Replace Steady Bearing	$508.00	$508.00		
•	Repair four areas of shaft service, machine, fill				
		$1,200.00	$1,200.00		
	machine and finish smooth (12 hours)				
					
•  After sandblasting, filler weld undercutting at the	$1,300.00	$1,300.00		
	impeller hub and shoulder on each blade (13 hours)				
					
•	Grind smooth (blades will be good)
•	Replace seal on RAG horizontal shaft	$111.00	$111.00	
•	Additional mobilization and crane	$2,680.00	$2,680.00	

Total Adder $5,799.00 from original bid

All items need customer approval prior to completing work. Please contact with any questions.

Only One Pump is included in this job (Not Two)

WE LOOK FORWARD TO YOUR FAVORABLE CONSIDERATION

Please note that prices do not include applicable Sales Tax, Fees, Installation or Freight unless otherwise noted

Agenda Page 78

Twelfth Order of Business

Agenda Page 79
Globaltech, Inc.

CSID Engineer’s Report

May 18, 2020

PROJECTS UNDER CONTRACT

WA #133 - Facility Arc-Flash Study – Closeout

•	Presentation to Board & Staff – 5/12/20

WA#159 – Improvements to High Service Pump 7 Engine – In Progress

•	Approved by Board – 10/21/19

•	Hired special inspector

•	Worked through issues with exhaust and alternative power

•	Temporary pump to be delivered by 5/20/20

•	Estimated substantial completion date – 6/15/20

WA#162 – Production Well 9 VFD and Electrical Improvements – In Progress

•	Approved by Board 8/19/19

•	Panel arrived on site 5/04/20

•	Scheduling subcontractors

•	Estimated project completion date – 6/30/20

WA#168 – Membrane Train Flush Valve Addition – In Progress

•	Approved by Board – 11/18/19

•	Ordered one actuator

•	Waiting on backflow preventor project (WA-178) to be implemented before moving forward

•	Estimated project completion date – currently unknown

WA#169 – Stormwater PS 1 & 2 Structural Hardening Design – Closeout

•	Approved by Board – 11/18/19

•	Moving forward under WA-175

WA#170 – Acid Tank Inspection – Closeout

•	Approved by Board – 12/20/19

•	Amendment returning allowance will be on June Agenda

WA#171 – Wastewater Collection System Hydraulic Model – In Progress

•	Approved by Board – 3/16/20

•	Building GIS Model and propagating with system information

•	Estimated project completion date – 9/16/20

WA#172 – DIW Generator Transfer Switch Replacement – In Progress

•	Approved by Board – 4/20/20

•	Developed project schedule

•	Issued task order to Energy Efficient

•	Issued purchase order for ATS

•	Preparing design drawings

•	Estimated project completion date – 11/06/20

Agenda Page 80
Globaltech, Inc.

CSID Engineer’s Report

May 18, 2020

PROJECTES UNDER CONTRACT (Cont.)

WA#173 – Canal Site 10A Assessment – In Progress

•	Approved by Board – 4/20/20

•	Prepared project schedule

•	Met with home owners

•	Prepared subcontracts

•	Conducted boundary survey (Avirom & Associates) – 5/07

•	Conducted underwater inspection (IDC) – 5/12

•	Estimated project completion – 6/15

WA#174 – Plant C Structural Reinforcement – In Progress

•	Approved by Board – 4/20/20

•	Issued subcontracts

•	Preparing design for flange improvements

•	Aeration basin currently being cleaned by CSID staff through subcontract

•	Begin field inspection – week of 5/18

•	Estimated project completion – 9/01/20

WA#175 – Stormwater PS 1 & 2 Hardening Construction – In Progress

•	Approved by Board – 4/20/20

•	Issued roofing subcontract

•	Roofing scheduled week of 5/18

•	Materials being delivered to site

•	Building permit anticipated 5/18

•	Contacted DEM regarding project extension

•	Estimated project completion – 6/15

WA#176 – Feed Pump Motor Repair – In Progress

•	Approved by Board – 4/20/20

•	Prepared subcontract for Condo Electric

•	Coordinated motor pick up between CSID staff and subcontractor

•	Motor picked up by Condo Electric – 5/01

•	Estimated project completion – 6/30

Globaltech, Inc.

CSID Engineer’s Report

Agenda Page 81
May 18, 2020

WA#178 – Membrane Concentrate Backflow Preventer Elimination – In Progress

•	Approved by Board – 4/20/20

•	Developed project schedule

•	Preparing design drawings

•	Preparing permit application

•	Will move parallel with WA-168

•	Estimated project completion – 10/31

Work Authorizations Under Development

WA#164 – High Service Pump Building Drainage Improvements – On hold WA#177 – Portable Generator Storage Building – Under development